Park Eucalyptus Tree Pruning Services

Location:	California
Posted:	Aug 31, 2026
Due:	Sep 14, 2026
Agency:	City of San Mateo
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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REQUEST FOR SEALED BIDS AND CONTRACT PACKET

PARK EUCALYPTUS PRUNING SERVICES

CITY OF SAN MATEO, CALIFORNIA

August 31, 2026

Parks and Recreation Department

Landscape Resources Division

2001 Pacific Blvd. San Mateo, CA 94403

Telephone: (650) 522-7420

FAX: (650) 522-7421

REQUEST FOR SEALED BIDS

CITY OF SAN MATEO, CALIFORNIA

TREE PRUNING SERVICES

CONTENTS

NOTICE INVITING SEALED BIDS ..................................................................................................................... 1

GENERAL INFORMATION .............................................................................................................................. 2

Selection Process / Criteria....................................................................................................................... 2

Required Qualifications ............................................................................................................................ 3

GENERAL PROVISIONS .................................................................................................................................. 4

Examination of the Site ............................................................................................................................ 6

San Mateo Business License Guidelines ................................................................................................... 6

Prevailing Wage Compliance Requirements ............................................................................................ 6

EXHIBIT A: SCOPE OF WORK ......................................................................................................................... 8

General Work Specifications......................................................................................................................... 8

Detailed Work Specifications ........................................................................................................................ 8

Pruning Objectives and Specifications...................................................................................................... 9

Tool Sanitation ................................................................................................................................... 10

Weekly Work Summary...................................................................................................................... 10

Safety Specifications........................................................................................................................... 10

List of Trees to Be Pruned....................................................................................................................... 11

EXHIBIT B: PAYMENT SCHEDULE................................................................................................................. 38

EXHIBIT C: INSURANCE REQUIREMENTS..................................................................................................... 39

SUBMITTALS................................................................................................................................................ 41

SAMPLE AGREEMENT FOR SERVICES (Complete only after bid acceptance) ......................................... 43

BID FORM................................................................................................................................................ 54

BIDDER’S STATEMENT ............................................................................................................................ 55

NONCOLLUSION AFFIDAVIT.................................................................................................................... 58

CERTIFICATE OF NONDISCRIMINATION.................................................................................................. 59

CERTIFICATION OF PAYMENT OF PREVAILING WAGE SCALE ................................................................. 60

CITY OF SAN MATEO, CALIFORNIA

August 31, 2026

NOTICE INVITING SEALED BIDS

Sealed bids will be received by the City of San Mateo, California for PARK EUCALYPTUS PRUNING

SERVICES as described in the General Provisions & Special Provisions entitled PARK EUCALYPTUS

PRUNING SERVICES, Parks and Recreation Department, and all addenda thereto.

The entire REQUEST FOR BIDS FOR PARK EUCALYPTUS PRUNING SERVICES and all associated documents

necessary for bid submission are available electronically at www.cityofsanmateo.org/bids.aspx

Any questions regarding the contract documents should be directed to Karoline Woodhouse at (650) 522-

7420.

Any pertinent updates, questions raised by Contractors bidding the project, or addenda to the scope of

work will be posted on the city bid posting page.

Proof of insurance shall also be included with the bids. The successful bidder will have insurance coverage

to City specified limits (see Exhibit C: Insurance Requirements).

All bids are to be accompanied by proof of registration with the Department of Industrial Relations pursuant

to Labor Code 1725.5.

Qualified bidders must have provided at least two (2) years professional tree pruning services for

municipalities. The bidder shall supply three (3) references of prior clients within the last three (3) years,

including at least one current client, with the bid.

The Contractor will not be permitted to subcontract any of the work in this contract without prior written

permission from the City.

The Contractor will enter into the City’s Standard Agreement for Services, a sample of which is included with

this “Notice Inviting Sealed Bids.” Any requested changes to the contract must be included with Bidder’s bid

and the City, in its sole discretion, will determine whether or not to agree to these changes prior to bids award.

Any changes not agreed to by the City will render the bids non-responsive.

The right is reserved, as the interest of the City may require, to reject any or all bids, to waive any formality in

bids, and to accept, modify, or reject any items of the bid.

Each bidder shall submit one (1) hard copy of the Bid package. Said Bids shall be delivered to the San

Mateo City Clerk, c/o Tim Heartquist, 330 W. 20th Avenue, San Mateo, California 94403, no later than

2:00 pm, September 14, 2026.

Bids shall be opened and read by a City representative and said City representative shall report the results

of the bids to the Director of Parks and Recreation, at which time the Director may award the contract to

the bidder whose demonstrated experience, competency, and pricing represent the best value for the City;

or as the City's interest may dictate, the Director may exercise their right to modify the award or reject any

or all bids.

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GENERAL INFORMATION

The City of San Mateo is soliciting Bids from qualified bidders for tree pruning services. All work is to be

performed and satisfactorily completed by March 1, 2027. The primary purpose of the desired

maintenance contract is to complete the pruning of the designated Eucalyptus trees that have been

identified throughout the City of San Mateo’s parks.

It is the intent of the City to award a contract, in a form approved by the City Attorney, to the selected

firm. The City reserves the right to further negotiate the terms and conditions of the contract. The City

shall preserve the right to reject any bid for noncompliance with contract requirements and provisions,

or to not award a contract because of unforeseen circumstances or if it is determined to be in the best

interest of the City. This project will be awarded based on bidders’ demonstrated ability and

performance providing similar services at a fair and reasonable cost. This contract may not be awarded

to the lowest bidder.

The selected firm will work closely with the Managing Arborist and/or other City staff to ensure the

most appropriate care and maintenance of the City’s urban forest with sensitivity to the City of San

Mateo, its residents and visitors.

The Contractor shall perform tree pruning in accordance with the scope of work described herein and all

applicable American National Standards Institute (ANSI) and International Society of Arboriculture (ISA)

best management practices (BMP).

Selection Process / Criteria

The City will evaluate and rank Bids based on various selection criteria. The contract is awarded to the

lowest responsive and responsible bidder. Any Bid may be rejected if it is conditional, incomplete or

contains irregularities. Minor or immaterial irregularities in a Bid may be waived. Waiver of an

irregularity shall in no way modify the Request for Bids nor affect recommendation for award of the

Contract. Information contained in the Bid should provide information for the City to evaluate the

company on the following criteria, listed in relative order of importance, including:

• Ability of the Contractor to provide innovative approaches and techniques in the delivery of

services and partnering with the City to reach high quality outcomes.

• Demonstration of exceptional ability to provide a high level of quality service standards under

similar conditions to institutions, private or public, of similar size and area requirements.

• Quality and performance assessments of work quality and working relationships with current

and recent clients that indicate high levels of satisfaction and effectiveness.

• Proven competencies in the effective and efficient use of natural resources, and implementation

of best management practices.

• Policies that provide highly trained, competent staff at every level of the organization.

• Demonstration of a high level of stability and long term, high quality performance of the

Contractor.

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• Well organized communication systems and electronic reporting capabilities that demonstrate

an ability to complete tasks efficiently and effectively, and not require constant supervision by

the City.

In evaluation of Bids, the City will adhere to the current City of San Mateo Municipal Code Section

3.60.040 “Award Procedures” for the award of contracts. Each bid will be evaluated based on firm

qualifications and the required submittals.

Required Qualifications

Award will be made to the firm who best meets the City’s requirements and who offers the most

advantageous combination of low price and high qualifications for all the criteria described in this

document.

All firms submitting bids must hold a valid State of California C-27 or C-61/D49 Contractor’s License. The

license must be in good standing for the previous five (5) consecutive years without any official

unresolved record of complaints registered or filed with the Board of California Department of

Consumer Affairs. The Contractor shall also have OSHA certification of aerial equipment to be used

throughout the term of this project. Both of these provisions shall be provided with the submission of

bids.

A cover letter shall be submitted describing all persons that will be performing the work outlined in the

contract. Personnel must be qualified and trained in the tree maintenance industry. This will include

staffing a manager who shall be an ISA Certified Arborist and fluent in the English language. At all times

during contracted tree maintenance activities, the firm shall have work crews on site that are

represented by an English-speaking supervisor who can receive and carry out instructions given by

proper authorities.

The Contractor shall be held liable for the faithful observance of any lawful instructions of the City, not

in conflict with the contract, which may be delivered to said party or his representatives on the work.

Contractor should have had at least two (2) similar and separate California municipal tree

maintenance contracts which have been successfully completed within the last four (4) years. Each

past project shall be comparable to the City’s desired contract in size and scope. Descriptions of these

projects and contact persons must be provided with bid submissions.

Contractor should have a Quality Control Plan with an effective and efficient means of identifying and

correcting problems throughout the entire scope of operations. The successful Contractor shall be

required to comply with this Quality Control Plan throughout the term of the contract. Contractors shall

have a current Safety Manual that meets SB 198 requirements for injury and illness prevention.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	Park Eucalyptus Tree Pruning Services
Category:	ALL OPEN RFPs
Status:	Open

Park Eucalyptus Tree Pruning Services

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