Downtown Pavilion Master Plan

Location:	Texas
Posted:	Aug 31, 2026
Due:	Sep 9, 2026
Agency:	City of Port Arthur
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction
Solicitation No:	P26-055
Publication URL:	To access bid details, please log in.

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CHARLOTTE M. MOSES, MAYOR

THOMAS KINLAW, III

MAYOR PRO TEM

COUNCIL MEMBERS:

TAYLOR L. GETWOOD

CAL J. JONES

WARREN PENA

KAALA JACOBS

DONALD FRANK, SR.

RONALD BURTON, CPM

CITY MANAGER

CHRISTE WHITLEY NED, TRMC

CITY SECRETARY

ROXANN PAIS COTRONEO

CITY ATTORNEY

August 17, 2026

REQUEST FOR QUALIFICATIONS

DOWNTOWN PAVILION MASTER PLAN

DEADLINE: Sealed proposal submittals must be received and time stamped by 3:00p.m., Central Standard

Time, Wednesday, September 2, 2026. (The clock located in the City Secretary’s office will be the official

time.) Applicant names will be read aloud beginning at 3:15 p.m. on Wednesday, September 2, 2026 in the

City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to attend.

MARK ENVELOPE: P26-055

DELIVERY ADDRESS: Please submit one (1) original and three (3) exact duplicate copies and USB

of your RFQ to:

CITY OF PORT ARTHUR

CITY SECRETARY

P.O. BOX 1089

PORT ARTHUR, TEXAS 77641

CITY OF PORT ARTHUR

CITY SECRETARY

444 4TH STREET, 4th Floor

PORT ARTHUR, TEXAS 77640

POINTS OF CONTACT:

Questions concerning this Request for Qualifications and Scope of Work should be directed in writing

to:

City of Port Arthur, TX

Clifton Williams, Purchasing Manager

P.O. Box 1089

Port Arthur, TX 77641

clifton.williams@portarthurtx.gov

Purchasing Division/Finance Department | Purchasing Manager, Clifton Williams,

P.O. Box 1089|444 4th Street| Port Arthur, Texas 77641| 409.983.8160 |Fax 409.983.8291

The enclosed REQUEST FOR QUALIFICATIONS (RFQ) and accompanying GENERAL

INSTRUCTIONS, CONDITIONS and SPECIFICATIONS are for your convenience in submitting

qualifications for the enclosed referenced services for the City of Port Arthur.

Qualifications must be signed by a person having authority to bind the firm in a contract. Qualifications

shall be placed in a sealed envelope, with the Vendor’s name and address in the upper left-hand corner of

the envelope.

ALL QUALIFICATIONS MUST BE RECEIVED IN THE CITY SECRETARY’S OFFICE BEFORE

OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed RFQ

submittal arrives at the above location by specified deadline regardless of delivery method chosen by the

firm. Faxed or electronically transmitted RFQ submittals will not be accepted.

Clifton Williams

Purchasing Manager

Page 2 of 21

REQUESTS FOR QUALIFICATIONS

DOWNTOWN PAVILION MASTER PLAN

(To be Completed ONLY IF YOU DO NOT BID.)

FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN

REMOVAL FROM THE VENDOR’S LIST. However, if you are removed you will be reinstated upon

request.

In the event you desire not to submit a bid, we would appreciate your response regarding the

reason(s). Your assistance in completing and returning this form in an envelope marked with the

enclosed bid would be appreciated.

NO BID is submitted:

this time only

not this commodity/service only

Yes

Does your company provide this product or services?

Were the specifications clear?

Were the specifications too restrictive?

Does the City pay its bills on time?

Do you desire to remain on the bid list for this product or service?

Does your present work load permit additional work?

Comments/Other Suggestions:

Company Name:

Person Completing Form:

Mailing Address:

City, State, Zip Code:

Telephone:

Email:

Date:

Page 3 of 21

REQUEST FOR QUALIFICATIONS

DOWNTOWN PAVILION MASTER PLAN

The City of Port Arthur Parks and Recreation Department is seeking a qualified professional

architectural and engineering design firm to provide planning services for the development of a

master plan for the Port Arthur Pavilion. The master plan shall include improvements and

enhancements to the Pavilion.

The Port Arthur Pavilion is located at 500 Proctor Street in downtown Port Arthur, Texas. The

Pavilion serves as a central gathering space for community events, performances, and

recreational activities. The City seeks to modernize and enhance the Pavilion to better serve

residents and visitors.

Scope of Work

The purpose of the Downtown Pavilion Master Plan is to renovate and upgrade the existing

Pavilion to improve structural integrity, functionality, safety and aesthetics such as:

• Improvements to the Pavilion structure, within the structure footprint and site.

• Improvements within the alley abutting the south edge of the Pavilion site.

• A pedestrian canopy between the Pavilion and the adjacent City Public Works building.

• Storage and dressing room improvements within a portion of the adjacent Public Works

building.

• Design of a streetscape between Austin Ave. and Waco Ave.

• Landscape improvements

• Electrical and lighting upgrades

• General aesthetic and functional enhancements

1. Site Review and Analysis

The Site Review and Analysis phase will provide a comprehensive understanding of existing

conditions at the Downtown Pavilion and its surrounding area. The selected firm will conduct

a detailed evaluation of the site, including the pavilion structure, utilities, drainage systems,

circulation patterns, and adjacent infrastructure. The analysis will identify deficiencies,

constraints, and opportunities for improvement, with particular attention to safety,

accessibility, and conde compliance. Finding from this phase will serve as the foundation for

informed decision-making and guide the development of the master plan to include the

following:

• Coordinate an onsite review of the Pavilion with City staff representatives

• Assess the existing site conditions, potential rights-of-way constraints due to the location

of the existing Public Works building

• Conduct a comprehensive assessment of existing side conditions, including the pavilion

structures, utilities, drainage, and surrounding infrastructure

Page 4 of 21

• Evaluate accessibility, circulation, and connectivity to adjacent streets and downtown

assets

• Identify deficiencies, constraints, and opportunities for improvement

• Engage with City staff and stakeholders to gather input and identify needs

• Review and assess prior planning efforts, related studies, and community demographic

data. Relevant documents include:

o Downtown Revitalization Plan

o City of Port Arthur Comprehensive Plan

o City of Port Arthur Capital Improvement Plan

o 2023 Parks and Recreation Master Plan

2. Community Engagement

The planning process must result in a shared, clearly defined vision for the Downtown

Pavilion Master Plan driving by input from residents. Public involvement is extremely

important to the city and informs the decision-making process. The successful firm will

propose a robust public outreach strategy that describes how citizens, stakeholders and

staff will be provided with opportunities to participate in the development of the plan by

providing the following:

• Comprehensive strategy and methodology for citizen, participant, and stakeholder

involvement

• Act as professional facilitators to gather specific information about services, use, needs

and preferences

• Provide well-organized and directed activities, techniques and forms that will ensure that

positive, open and proactive public participation process is achieved

• Provide written records and summaries of the results of all public process and

communication strategies

3. Master Plan Development

The Master Plan Development phase will translate the findings from the site analysis and

public input into a cohesive, forward-looking vision for the Downtown Pavilion and

surrounding area. The selected firm will prepare conceptual design alternatives that

enhance the functionality, aesthetics, and overall user experience of the pavilion while

supporting downtown revitalization efforts. It should include cost estimates for any new site

amenities.

Development of a conceptual master plan for the Pavilion that includes the following

elements:

Page 5 of 21

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	P26-055
Bid Title:	Downtown Pavilion Master Plan
Category:	Consultant
Status:	Open

Downtown Pavilion Master Plan

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See also