TABLE OF CONTENTS
1.0 General Information ................................................................................................. 3
1.1 Communication .....................................................................................................3
1.2 Contact Information...............................................................................................3
1.3 Background and Purpose......................................................................................3
1.4 Minimum Qualifications .........................................................................................3
1.5 Contract Period .....................................................................................................4
1.6 Questions and Addenda........................................................................................4
1.7 Equal Opportunity and Encouragement of Participation........................................4
1.8 Proposal Deadline and Submission Requirements ...............................................4
2.0 SCOPE OF SERVICES ............................................................................................. 5
2.1 Fireworks Display and Design...............................................................................5
2.2 Pyrotechnic Materials and Equipment...................................................................6
2.3 Transportation, Setup, Cleanup, and Coordination ...............................................6
2.4 Safety....................................................................................................................6
2.5 Inclement Weather and Cancellation/Postponement ............................................7
3.0 PROPOSAL CONTENTS .......................................................................................... 7
3.1 Preparation of Proposal ........................................................................................7
3.2 Letter of Submittal .................................................................................................7
3.3 Proposed Fireworks Display..................................................................................7
3.4 Qualifications and Experience...............................................................................8
3.5 Safety and Operational Approach .........................................................................8
3.6 Cost Proposal........................................................................................................9
3.7 Annual Price Adjustment Method ..........................................................................9
3.8 Cancellation and Postponement Policy.................................................................9
4.0 EVALUATION AND SELECTION............................................................................ 10
4.1 Selection Process ............................................................................................... 10
4.2 Evaluation Criteria ............................................................................................... 10
4.3 Award and Rejection ........................................................................................... 11
5.0 INSURANCE AND INDEMNIFICATION .................................................................. 11
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1.0 General Information
1.1 Communication
Direct all communications and questions regarding this Request for Proposal (RFP)
to the City of Valdez through the contact identified below. Proposers shall not contact
other City employees, officials, or representatives regarding this RFP unless
specifically authorized.
1.2 Contact Information
All electronic or written communication must be sent to both Katie Arnberg and Lisa
Anderson.
Katie Arnberg – Recreation Manager karnberg@valdezak.gov
Lisa Anderson – PRCS Office Manager landerson@valdezak.gov
All written communication must be mailed to:
City of Valdez
Parks, Recreation, & Cultural Services Department
P.O. Box 307
Valdez, AK 99686
1.3 Background and Purpose
The City of Valdez, Parks, Recreation, and Cultural Services Department, is soliciting
proposals from qualified pyrotechnic contractors to provide professional fireworks
display services for the City's annual New Year’s Eve celebration.
The City has traditionally provided a New Year’s Eve fireworks display for the
community, with the display beginning at approximately 8:00 p.m. on December 31.
The City is seeking a contractor to design, provide, and execute a professional aerial
fireworks display, including all necessary pyrotechnic materials, equipment,
personnel, transportation, setup, firing, safety measures, and cleanup.
The purpose of the RFP is to establish a three-year contract for New Year’s Eve
fireworks display services, with the option for two additional one-year extensions upon
mutual agreement of the City and Contractor.
1.4 Minimum Qualifications
The Proposers must meet the following minimum qualifications:
A. Be properly licensed and authorized to conduct business and provide
professional pyrotechnic display services in the State of Alaska and the City
of Valdez.
B. Have demonstrated experience designing and executing professional aerial
fireworks displays similar in size and scope to the City of Valdez New Year’s
Eve display.
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C. Employ appropriately trained and licensed pyrotechnicians to supervise, set
up, and execute the fireworks display.
D. Be capable of obtaining all permits, licenses, and approvals required by
federal, state, and local authorities for the transportation, storage, setup, and
discharge of fireworks.
E. Be able to meet the City of Valdez insurance requirements applicable to the
resulting contract.
F. Demonstrate the ability to safely provide all personnel, equipment, materials,
transportation, and other resources necessary to successfully complete the
services described in this RFP.
1.5 Contract Period
The City intends to enter into a three-year contract beginning with the 2026 New
Year’s Eve fireworks display and continuing through the 2028 New Year’s Eve
fireworks display. The City may, upon mutual agreement with the Contractor, extend
the contract for up to two additional one-year periods.
1.6 Questions and Addenda
All questions regarding this RFP must be submitted in writing to the Contact Persons
identified in Section 1.2 no later than five (5) working days prior to the proposal
deadline.
If the City determines that a response materially affects the requirements of this RFP,
it will issue the response as a written addendum. Addenda will be distributed to all
known prospective proposers and shall become part of this RFP.
Proposers are responsible for reviewing this RFP in its entirety and requesting
clarification on any ambiguities, inconsistencies, or errors prior to the question
deadline. Failure to request clarification prior to the deadline shall not relieve a
proposer of responsibility for complying with the requirements of this RFP.
1.7 Equal Opportunity and Encouragement of Participation
The City of Valdez encourages disadvantaged, minority, and women-owned
businesses to submit proposals in response to this RFP. Firms needing assistance in
responding to the solicitation may contact the Contact Persons identified in Section
1.2.
1.8 Proposal Deadline and Submission Requirements
Proposals must be received by the City no later than 4:00 p.m., Alaska time, on
September 15, 2026.
Proposals may be submitted either in hard copy or electronically.
Hard copy proposals shall be delivered to the mailing address in Section 1.2.
Electronic copy proposals shall be delivered to the email addresses in Section 1.2.
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