Employee Benefits Brokerage and Consulting Services

Location:	Colorado
Posted:	Sep 2, 2026
Due:	Sep 11, 2026
Agency:	Pikes Peak Library District
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL

For

PIKES PEAK LIBRARY DISTRICT

Colorado Springs, CO

RFP # 460-26-01

The Pikes Peak Library District (PPLD) invites qualified employment insurance brokers (vendor/firm)

with the qualifications as stated herein, and are licensed in the State of Colorado, to submit a response

to a Request for Proposal (RFP) for PPLD, 1175 Chapel Hills Dr., Colorado Springs, CO.

Proposal deadline is 2 p.m. MST on Friday, September 11, 2026

8/17/2026

Employee Benefits Brokerage and Consulting Services

RFP #460-26-01

Table of Contents

1. Scope of Work...................................................................................................................................................2

2. RFP Schedule:....................................................................................................................................................3

3. Proposal Submission, Selection, and Contract Formation .......................................................... 4

4. Vendor Qualification and Information ................................................................................................9

5. Pricing................................................................................................................................................................ 10

6. Terms & Conditions..................................................................................................................................... 10

Addendum A- Proposal Cover Sheet............................................................................................................ 12

Addendum B – References ................................................................................................................................ 14

Pikes Peak Library District

08/17/2026

Page 1 of 14

Employee Benefits Brokerage and Consulting Services

1. Scope of Work

RFP #460-26-01

1.1 Purpose:

PPLD is seeking proposals from qualified vendors to provide a proposal for comprehensive

employee benefits consulting, brokerage, compliance, and strategic advisory services to

support the District's employee benefits program.

Firms must be able to certify they have the capabilities and resources to provide all

services outlined in the scope of work for this project.

1.2 Service Specifications

The specifications of this project are listed below:

• Annual benefits strategy, plan design evaluation, renewal planning, carrier

negotiations, and recommendations to support the District's objectives.

• Insurance marketing and RFP development, with an emphasis on competitive

bidding for medical, dental, vision, life, and voluntary benefits if PPLD goes to

market and does not outright accept renewal with current insurance providers.

• Legislative compliance support, including guidance on ACA, COBRA, Section 125,

HIPAA, and other relevant regulations.

• Employee communications and open enrollment coordination, including plan

comparison tools, presentations, and educational materials.

• Day-to-day employee support, including claims advocacy, escalated issue

resolution, and guidance on plan usage.

• Cost management and data analytics, including benchmarking, utilization analysis,

renewal projections, financial modeling, and recommendations for cost

containment strategies.

• Quarterly and annual stewardship reporting that summarizes plan performance,

claims trends, utilization, market developments, and strategic recommendations.

• Ongoing consulting on wellness, mental health benefits, and evolving market

trends.

• Regular meetings with District staff to review benefit program performance,

discuss emerging issues, and provide strategic planning recommendations.

The broker must provide full disclosure of all commissions, overrides, and any additional

compensation received from insurance carriers. PPLD does not intend to pay additional

consulting fees outside of these arrangements unless expressly negotiated in writing.

Pikes Peak Library District

08/17/2026

Page 2 of 14

Employee Benefits Brokerage and Consulting Services

RFP #460-26-01

2. RFP Schedule and Contacts:

RFP schedule:

RFP released ........................................................................................................ Monday, August 17, 2026

Deadline for final questions ............................................................................ Friday, August 28, 2026

Deadline to return answered questions....................................Wednesday, September 2, 2026

Proposals due .............................................................................Friday, September 11, 2026 at 2:00pm

Award Notification ............................................................ on or about Friday, September 25, 2026

Sole Point of Contact: Questions and requests for clarification must be sent via e-mail to Kim

Hoggatt, Chief Financial Officer, at khoggatt@ppld.org and Cc: Lindsay Sosa, Finance &

Procurement Generalist, lsosa@ppld.org. Please include the RFP number, title, and words

“question” and/or “clarification” in the subject line of the e-mail.

Questions and requests without this subject identification may be considered routine emails

and may not be properly addressed.

All answers to questions and requests for clarification will be posted on the PPLD website:

http://ppld.org/request-for-proposals .

Any PPLD response that is considered to be a change in terms, conditions, and specifications

of this RFP will be published as an amendment. No communications of any kind may be

considered as a change to the terms, conditions, and specifications in this RFP unless posted as

a formal addendum on the link above.

Pikes Peak Library District

08/17/2026

Page 3 of 14

Employee Benefits Brokerage and Consulting Services

3. Proposal Submission, Selection, and Contract Formation

RFP #460-26-01

3.1. Proposal Submission

Substantive proposals: By submitting a proposal, the proposer guarantees that (a) its

proposal is genuine and is not made in the interest of, or on behalf of, any undisclosed

person, vendor, or corporation; (b) it has not directly or indirectly induced or solicited any

other respondent to put in a false or sham bid; (c) it has not solicited or induced any other

person, vendor, or corporation from proposing; (d) it has not sought by collusion to obtain

for itself any advantage over any other proposer or over PPLD.

Submission Information and Documents: The proposal must be comprehensive and

address all RFP requirements. To assure that the information provided can be readily

identified, the proposal must include, but not limited, to the submission of the following

signed documents:

• Addendum A – Proposal Cover Sheet

• Addendum B – References

• Responses to Section 4. Vendor Qualifications and Information

• Responses to Section 5. Pricing

• List of exceptions or deviations (if any)

Signatures: The proposal must be signed by an officer of the proposing vendor.

Exceptions and Deviations: Any exception to or deviations from these Terms & Conditions

must be identified, in writing, on an attachment to the proposal submission. PPLD

reserves the right to accept or reject, at its sole discretion, any exceptions or deviations by

the proposer.

Integration with Contract: The winning proposal will be included and integrated into the

final contract documents.

Proposal Submission: Proposals are to be submitted in sealed envelopes, identified with the

proposal number and title with all attachments. See the RFP Schedule for due dates.

Vendors must submit four (4) hard copies and soft copy (i.e., flash drive, magnetic media,

etc.) of the Proposal to:

Pikes Peak Library District

Attn: Kim Hoggatt

Finance Office

RFP# 460-26-01

1175 Chapel Hills Drive

Colorado Springs, CO 80920

Additional Copies may be requested by PPLD. PPLD is not liable for any cost incurred by

prospective respondents prior to the issuance of contract(s).

The deadline is firm, proposals delivered after that will be received but will be rejected for

being late.

Pikes Peak Library District

08/17/2026

Page 4 of 14

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Employee Benefits Brokerage and Consulting Services - Question and Answers

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