26-060 Indian Camp Creek Invasive Species Control

LEGAL NOTICE
INVITATION FOR FORMAL BID
IFB 26 -060
For
Indian Camp Creek Invasive Species Control
ST. CHARLES COUNTY GOVERNMENT ST. CHARLES, MISSOURI
St. Charles County is seeking bids for Indian Camp Creek Invasive Species Control. St. Charles
County reserves the right to accept and/or reject any and all bids. All bid prices submitted must be
guaranteed for ninety (90) days.

BID INSTRUCTIONS
One [1] original and one [1] signed copy of the bid must be received in a sealed envelope plainly
marked "IFB 26-060 Indian Camp Creek Invasive Species Control" with the date and time of the
bid opening in the lower left corner of the envelope.
An authorized representative of the company/person submitting the bid must sign the bid, in blue ink.
Bids must be submitted to the St. Charles County Finance Department, 201 North Second Street
Room 541 St. Charles MO 63301 prior to the bid opening.
Bid opening will be on 03/25/2026 11:00 AM Rm 115 of the St. Charles County
Administration Building, 201 North Second Street, St. Charles, MO 63301.
St. Charles County reserves the right to accept and/or reject any and all bids.
Bid results may be obtained by going to our St Charles County Government website at
http://www.sccmo.org/Bids.aspx click on "show Closed/Awarded/Cancelled bids", select bid
and click on "related documents". No phone calls please. The time it takes for final bid results
to be made public depends on the complexity of the project and the cost of the project.
BID INQUIRIES
All questions or clarifications concerning this Request for Bid must be submitted in writing via E-mail
(preferred), mail or fax to:
Donna Clayton
St. Charles County Government
Finance Department
201 North Second St
St. Charles, Missouri 63301
Fax: (636)949-3870
dclayton@sccmo.org
For questions or inquiries concerning the specifications please contact
John Collins, National Resource Supervisor
St Charles County Government
Parks Department
201 North Second St, Room 501
St. Charles, Missouri 63301
636-949-7900 ex 3373
jcollins@sccmo.org
IFB 26-060 ICC Invasive Species Control Proposal Response from (please complete)
2 32
Page of Parks
Name of Company or individual

The bid number and title shall be referenced on all correspondence.
All questions must be received no later than 3:00 PM on March 16, 2026. Any question
received after this deadline may not be answered.
Responses to questions/clarifications will be placed on the County's website
http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any addendum
that are issued.
TERMS AND CONDITIONS
St. Charles County reserves the right to reject any and all bids or parts of a bid and waive
technicalities, and to adjust quantities.
All bids are final. No additions, deletions, corrections, or adjustments will be accepted after the
time of bid opening except by request of County.
All delivery costs or charges must be included in the F.O.B. destination bid price.
City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales made
to St. Charles County and must be excluded.
The contract, provided in Exhibit A, shall be effective for (12) months period from the date of
execution
The County, with the consent of the vendor, shall have the option to renew said contract for four
(4) additional twelve (12) month periods at the same specifications and terms and conditions of
any contract that may be derived from this request for proposal.
The electronic version of this bid/RFP is available upon request. The document was entered into
WORD for Microsoft Windows. The Purchasing Office does not guarantee the completeness and
accuracy of any information provided on the electronic version. Therefore, respondents are
cautioned that the hard copy of this bid/RFP on file in the Purchasing Office governs in the event
of a discrepancy between the information contained in or on the electronic version and that which
is on the hard copy.
Vendors are required to clearly identify any deviations from the specifications in this document.
Vendors must submit two [2] signed copies of their bid; one is to be an original and so marked.
All prices and notations must be in blue ink or typewritten on the attached form. Mistakes must
be crossed out, corrections typed adjacent and must be initialed in blue ink by the person signing
the bid.
St. Charles County will not award any bid to an individual or business having any outstanding
amounts due from a prior Contract or business relationship with the County or who owes any
amount(s) for delinquent Federal, State or Local taxes, fees and licenses.
Sealed proposals received after the designated time of the receipt of the sealed proposals will be
considered as "No Bid" and "Void" and will not be opened.
The successful bidder is specifically denied the right of using in any form or medium the names
of St. Charles County or any other public agency within St. Charles County Government for public
advertising unless express written permission is granted.
All bidders must possess the necessary and appropriate business and/or professional licenses in
their field.
IFB 26-060 ICC Invasive Species Control Proposal Response from (please complete)
3 32
Page of Parks
Name of Company or individual

The County will make its award to the lowest responsive, responsible bidder unless additional
criteria is established herein. When payments are to be made to the County, the County will
award based on payments unless these documents establish additional criteria. As used for this
award, "responsive" shall mean a bid that conforms in all respects with the terms and conditions
of the County's requirements. As used for this award, "responsible" shall mean that the bidder
has the capability in all respects to perform fully the contract requirements, and the integrity and
reliability which will assure good faith performance.
County reserves the right to accept any item or group of items offered, unless the bidder qualifies
his bid by specific limitations. The bid can be on an "all or none" basis if wording in the bid so
states and if all items solicited are included in the bid.
When applicable, provide unit prices and extension prices. Where there is disagreement in the
unit and extension prices, the unit price shall govern.
MISSOURI PREVAILING HOURLY WAGE RATES:
The proposal for this Contract shall be based upon the required payment by the Bidder for
wages for each craft or type of workmen required to execute the Contract as determined by
the Department of Labor and Industrial Relations of Missouri, pursuant to Sections 290.210
to 290.340, RSMo. For those projects with a total cost of more than $75,000.00, a schedule
of such prevailing hourly rate of wages as determined by the Department of Labor and
Industrial Relations of Missouri, pursuant to said statutory provisions and made a part of this
Contract, Annual Wage Order #32, as of June 26, 2025.
Effective August 28, 2018, the provisions of sections 290.210 to 290.340 shall not apply to
the construction of public works for which either the engineer's estimate of the bid accepted
by the County for the total project is in the amount of $75,000.00 or less. For any awarded
bid in the amount of $75,000.00 or less that becomes subject to a contract amendment that
increases the total project cost in excess of $75,000.00, the provisions of 290.210 to
290.340 shall apply only to that portion of the project that is in excess of $75,000.00.
Insurance
Worker's Compensation and Employer's Liability: Statutory WC limits as required by the Statutes
of the State of Missouri (or a qualified self-insurer) and Employers Liability in an amount of no
less than $1.0 million.
Automobile, General Liability and Property Damage: The Contractor shall maintain the following
minimum amounts of automobile, general liability, and property damage insurance coverage
during the life of the contract:
$1,000,000 for bodily injury or death to any one person and $3,000,000 per occurrence for
automobile and general liability coverage; and property damage coverage of at least $1,000,000. A
Combined Single Limit Policy in the amount of $3,000,000 is an acceptable alternative. Automobile
coverage must include non-owned vehicles.
The Automobile & General Liabilities policies shall be endorsed to include the County as an additional
IFB 26-060 ICC Invasive Species Control Proposal Response from (please complete)
4 32
Page of Parks
Name of Company or individual

insured including the following language: Nothing in this endorsement shall serve to operate as a waiver
of the County's Sovereign Immunity or broaden the liability of the County beyond the provisions of
Sections 537.600 to 537.610 of the Revised Statutes of Missouri. Vendor shall provide for 30 days
advance written notice of any material change. A Waiver of Subrogation in favor of the County shall
be endorsed on each of the policies. The required insurance shall be primary insurance with respect
to any other insurance or self-insurance programs maintained by the County.
A Certificate of Insurance evidencing the above coverage(s) together with a copy of the required
endorsements shall be provided to the County prior to the commencement of any work.
It shall be the contractor's responsibility to keep the respective insurance policies and coverages of
any sub-contractor current and in force for the life of the contract.
Architects/Design Engineers: Errors and Omissions (Professional Liability): with limits of not less
than 1,000,000.000 per claim/$3,000,000.00 aggregate covering all services provided by the
Contract. Coverage to be written on a claims-made basis.
BONDS: Performance Bond - A 100% Performance and Payment Bond in favor of the Owner.
The Security Co. representing Contractor must be authorized to do business in the State of
Missouri and be approved by Owner. Performance and Payment bond will be required if project is
$50,000.00 or greater.
Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)
As a condition for the award of any contract or grant in excess of five thousand dollars by St. Charles
County to a business entity, the business entity shall, by sworn affidavit and provision of
documentation**, affirm its enrollment and participation in a federal work authorization program (E-
Verify) with respect to the employees working in connection with the contracted services. Every
such business entity shall sign an affidavit affirming that it does not knowingly employ any person
who is an unauthorized alien in connection with the contracted services. [RSMO 285.530 (2)]
An employer may enroll and participate in a federal work authorization program (E-Verify) and shall
verify the employment eligibility of every employee in the employer's hire whose employment
commences after the employer enrolls in a federal work authorization program. The employer shall
retain a copy of the dated verification report received from the federal government. Any business
entity that participates in such program shall have an affirmative defense that such business entity
has not violated subsection 1 of this section. [RSMO 285.530 (4)]
Any entity contracting with St. Charles County shall only be required to provide the referenced
affidavit on an annual basis. A copy of the affidavit is included in this bid request. Vendors may
choose to send the required documentation using one of the following options:
* Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County, Attn:
Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO 63301prior to
responding to any solicitations; OR
* Send the notarized affidavit and E-Verify MOU signature page along with a bid solicitation
response.
IFB 26-060 ICC Invasive Species Control Proposal Response from (please complete)
5 32
Page of Parks
Name of Company or individual

These documents will be kept on file. The notarized affidavit and E-Verify MOU signature page will
remain current for one year from the date of the notarized affidavit.
** PLEASE NOTE:
Acceptable enrollment and participation documentation consists of a valid copy of the signature page of the
E- Verify Memorandum of Understanding, completed and signed by the Contractor, and the
Department of
Homeland Security - Verification Division
The online address to enroll in the E-verify program is:
https://everify.uscis.gov/account/enroll
Veteran Friendly Employment Policy
"Indicate whether you have developed a veteran friendly employment policy and, if so, attach a
copy of such policy to your response as a point of information."
"YES" our company has a veteran friendly employment policy.
"NO" our company does not have a veteran friendly employment policy.
Please include a copy of your veteran friendly employment policy with your submission.
Open Records
Any and all information contained in or submitted with the bid becomes a public record subject to
the Missouri Sunshine Law when the bids are opened. If the bidder believes that any information
contained in or submitted with the bid is protected from disclosure by the Missouri Sunshine Law,
the bidder must clearly identify what information the bidder believes is so protected and must also
clearly identify the legal basis therefore.
IFB 26-060 ICC Invasive Species Control Proposal Response from (please complete)
6 32
Page of Parks
Name of Company or individual

The completed project must meet the following specifications:
General Conditions for Execution of Contract
The Contractor shall supply all labor and material as required for the execution of the
contract.
The Contractor shall comply with all Federal and State Employment / Labor regulations
including those from the U.S. "Occupational Safety and Health Administration".
The Contractor shall provide all applicable Insurance Certificates to the County upon the
award of the bid.
The Contractor shall specifically claim any exclusions or deviations from the bid
specifications.
The Contractor shall submit any such exclusions or deviations with their proposal.
The Contractor is responsible for obtaining all installation permits for the project as required.
The Contractor shall include the cost of all permit fees in their proposal submitted to the
County.
The Contractor shall complete the project within 120 days after the contract has been
awarded by the County.
IFB 26-060 ICC Invasive Species Control Proposal Response from (please complete)
7 32
Page of Parks
Name of Company or individual

BID SPECIFICATIONS
The St. Charles County Department of Parks & Recreation is soliciting sealed bids for
Invasive Species Control at Indian Camp Creek Park located at
Indian Camp Creek Park 2679 Dietrich Rd Foristell, MO 63348
Introduction
This document constitutes an invitation for bids for the provision of Bush honeysuckle
cut and treating services at Indian Camp Creek Park and or Oglesby park for the Saint
Charles County Parks Department.
Bidders and their agents, including anyone acting on their behalf, must direct all of their
questions or comments regarding this invitation for bids to John (Chuck) Collins, phone
314-412-5355 or e-mail JCollins@sccmo.org.
Bids shall be based on a per acre basis.
Background
Indian Camp Creek Park is Saint Charles County's largest park property at 603 acres. It
is situated at the confluence of Big Creek and Indian Camp Creek. The park is
comprised of prairies, woodlands, green spaces, and 4.5-acre lake. It is a popular park
for hiking, biking, horseback riding, fishing, and disc golf.
Directions
From interstate 70, go north on Highway 61 for approximately 7 miles to Dietrich Road.
Turn left (west) on Dietrich Road to the park entrance.
Contractual Requirements
General
The contractor shall provide bush honeysuckle cut stump treatments for the St. Charles
County Parks Department in accordance with the provisions and requirements stated within
this document.
The contractor will provide all services and to the sole satisfaction of the Parks Department.
There is around 31.7 acres of honeysuckle to be cut and treated at Indian Camp Creek
Park. This will be done first. Time permitting Oglesby Park will be assigned as a secondary
location for cutting and treating with an added 34.6.
IFB 26-060 ICC Invasive Species Control Proposal Response from (please complete)
8 32
Page of Parks
Name of Company or individual

* Acreage is approximate Indian Camp Creek Park Table 1 (priority)
Woodland #1 9.4*
Woodland #2 13.4*
Woodland #3 8.9*
Total acres 31.7*
Woodland #1 11.1* Oglesby Park Table 2
Woodland #2 5.2*
Woodland #3 18.3*
Total acres 34.6*
acreage is approximate.
Specific Performance Requirements
The contractor shall perform cutting and treating at Indian Camp Creek Park and Oglesby
Park (time permitting) as directed by the Parks Department within the areas indicated on
the attached maps.
Plant species to be targeted include the following.
* Multiflora Rose
* Autumn Olive
* Callery pear
* Bush honeysuckle (<2ft in height)
The contractor will provide the services in accordance with the following
requirements:
1. Contractor will notify county contacts of intent to cut and treat.
2. No work shall be done April 1st thru July 31st.
3. Cut and treat at specific locations in the parks in the order given in the table on page one.
4. Provide crew members to work/operate when weather conditions allow for favorable
working conditions (no chemical application will be performed within 30 minutes of forecasted
rain events).
5. Provide chainsaws, brush cutters, and sprayers used to cut and spray.
6. Herbicide will be provided by the contractor.
a. All chemicals used must have an active ingredient of 41% glyphosate.
b. The mixing of the chemical with at least 41% glyphosate must be at a rate of 50% water
and 50% chemical.
c. If below 32 degrees RV antifreeze will be used in the mixture as well.
d. All herbicide application methods including solution ingredients and measurements must
be consistent with the label.
IFB 26-060 ICC Invasive Species Control Proposal Response from (please complete)
9 32
Page of Parks
Name of Company or individual

e. The complete outside edge of all stumps cut must be treated.
7. The contractor shall be held responsible for any damage, breakage and/or loss of the
Department's buildings, signs, non-targeted vegetation, or equipment through negligence of
the contractor or his employees while working on the Department's premises.
8. The contractor must cease operation when visitors are near the contractor's equipment
and will continue only when that person or persons has moved a safe distance from the
working area.
9. Vehicle and equipment access are limited to daylight hours.
10. The contractor shall not dump or dispose of any oil, hydraulic fluid, other petroleum
products, or litter on the Parks Department property
Contractor Requirements
The contractor must have a valid applicable State of Missouri commercial pesticide
applicators license before using any chemicals on County park property. The contractor
shall provide documentation of compliance upon request by the Department.
IFB 26-060 ICC Invasive Species Control Proposal Response from (please complete)
10 32
Page of Parks
Name of Company or individual