RFP 2025-03 Janitorial Services. Revised Bid 11.5.2023
| Location: | Georgia |
|---|---|
| Posted: | Nov 5, 2025 |
| Due: | Dec 5, 2025 |
| Agency: | Hinesville city |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
RFP 2025-03 Janitorial Services. Revised Bid 11.5.2023
|
| Category: | City of Hinesville Bid Postings |
| Status: | Open |
|
Attachment Preview
City of Hinesville
115 East M.L. King Jr. Drive
Hinesville
Revised Request for Proposal for
Janitorial Services
Mandatory Pre-bid meeting/tour of building November 24, 2025 @ 2:00 pm
Closing Date: December 05, 2025
Closing Time: 4:00 pm
City of Hinesville RFP for Janitorial Services
Page 1
City of Hinesville (COH) is seeking responders to submit proposals for a contract for the performance of
Janitorial Services at 115 East M L King Jr. Dr. Hinesville GA 31313. Janitorial Services are specified in the
Request for Proposal Document. This Request for Proposals is a revised version from the January 17, 2025
version. Please note the revised pre-bid and submission dates have changed accordingly.
The COH reserves the right to accept or reject any and all proposals, to waive formalities, technicalities or
irregularities and to re-advertise if necessary.
PROPOSAL PROCEDURES
The COH has made every effort to include enough information within this RFP for a Janitorial Services
company to prepare a responsive proposal. The COH encourages proposers to submit a proposal that is
comprehensive, clear and concise.
From the date this RFP is issued until a Janitorial Service Institution is selected, all communications relative
to this RFP must be through George Smith, unless directed otherwise by Mr. Smith. This is to ensure that
all prospective respondents have the same level of knowledge relative to the project as well as ensuring
any additional data is made available to all proposers. Any unauthorized contact may disqualify the
company from further consideration. All questions should be in writing and directed to the Chief Building
Inspector George Smith. Contact information for the single point of contact is as follows:
Mr. George Smith
City of Hinesville
115 East M.L. King Jr. Drive
Hinesville, GA 31313
(E-mail: gsmith@cityofhinesville.org)
Ph.912-876-4163
City of Hinesville RFP for Janitorial Services
Page 2
TIMETABLE AND SUBMISSION DEADLINE
All proposals must be sealed and arrive at City Hall by 2:00 pm EST on December 5, 2025, to be considered.
Proposals may be mailed or hand delivered. Companies mailing proposals should allow sufficient mail and
internal delivery time to ensure timely receipt. Proposals or unsolicited amendments to proposals arriving
after the closing date and time will not be considered.
The COH requires four printed proposals. This information must be sealed and labeled on the exterior to
clearly indicate that they are in response to Janitorial Services. Mailed proposals should be mailed to:
City of Hinesville
115 E. M.L. King Jr. Drive
Hinesville, Georgia 3131
ATTENTION: Mr. George Smith
Please note the timetable below for the process of awarding this RFP.
Release RFP & transmittal letter
November 5, 2025
Mandatory Pre-bid Meeting/tour of building (2:00pm) November 24, 2025
Proposals Due
(2:00pm) December 5, 2025
Evaluation Process
December 8-12, 2025
Council Approval of Award Contract
December 18, 2025
Agreement effective date
January 1, 2025
Regardless of cause, a late Proposal will not be accepted and will automatically be disqualified from
further consideration. It will be the janitorial company’s sole risk to assure delivery at the receptionist's
desk at the designated office by the designated time. Late proposals will not be opened and may be
returned to the janitorial company at the expense of the janitorial company or destroyed if requested.
City of Hinesville RFP for Janitorial Services
Page 3
INTRODUCTION
It is the intent of this specification to secure a contract for professional janitorial services, which will
provide necessary routine interior cleaning, and specified building maintenance services for City Hall.
Services must include furnishing all labor, materials, cleaning supplies, equipment, tools, and
transportation necessary to perform the work. In addition, employees must refrain from use of any
telephones, photocopy machines, fax machines, computers or other equipment in the office. City Hall is
a 3-story building with 43,139 square footage of occupied space there are approximately 30 employees
on the first floor, 20 employees on the second floor, and 10 employees on the third floor.
1) Summary - Scope of Work
Twice Week General Cleaning: provide cost estimates in exhibit A (p. 9)
Contractor must furnish a crew of reliable and experienced janitors to perform after hours janitorial
services to accomplish the following janitorial services biweekly on Tuesday and Friday for City Hall:
a) Sweep all tile floors and public stairwell
b) Dust mop all tile floors and public stairwell
c) Wet mop all tile floors and public stairwell
d) Wipe down and disinfect public stairwell handrails
e) Vacuum all carpeted areas
f) Spot clean carpets
g) Clean entrance windows and glass doors
h) Clean Elevator
• Wipe down and disinfect handrails
• Wipe down with polish wood accents
• Mop & disinfect floors, scrub grout lines and floor gaps
i) Clean all restrooms
• Clean glass, mirrors & metal trim, countertops and stall doors
• Replenish towels, tissue, soap and empty trash containers
• Sweep, mop and remove all debris and stains from floors.
• Disinfect all surfaces of toilets, urinals, counter-tops, sinks and trash containers.
j) Clean all trash receptacles and replace trash liners
k) Empty all trash receptacles and replace liners (inside and outside of building)
l) Dust all furniture, windowsills, blinds, and foyer items
m) Clean, disinfect and polish all drinking fountains
n) Clean, disinfect and polish all kitchen and work area sinks
o) Sweep and Mop Rear exit Stairwell
Quarterly cleaning: provide cost estimates in exhibit A (p. 9)
Contractor must furnish a crew of reliable and experienced janitors to accomplish the following janitorial
services once every 4 months:
City of Hinesville RFP for Janitorial Services
Page 4
a) buff hardwood floors of the Hinesville Room, City Manager’s and Mayor’s Offices.
Annual Pressure Washing: provide cost estimate in exhibit A (p. 9)
The scope of work must include, but is not limited to:
1.1 A good, thorough pressure washing of the entire exterior of the buildings to clean
all dirt/dust, mildew and accumulated debris. Use appropriate cleaning solutions
and follow the manufacturer’s instructions for application. Clean all exterior
windows and doors after all work has been completed.
1.2 The range of pressure washing must include but not limited to horizontal, vertical,
parapets and overhangs, walls doors, windows, soffits, fascia, awnings, gutters,
trim, etc. Pressure washing must remove all foreign materials to include, mold,
mildew, oil grease, adhesives, sand and dirt.
1.3 Windows must be squeegeed dry to leave a clear streak free finish.
1.4 Sidewalks within ten feet (10') of the building, entrance pads, and the second-floor
exterior porch must include washing all concrete surfaces and removing mold and
dirt using appropriate environmentally friendly cleaners.
1.5 Contractors must have the technical knowledge to support correct application of
pressure, and any chemicals used in the pressure washing and window cleaning
processes.
1.6 Contractors must provide all apparatus for safe operation at heights. This will
include, but not limited to, ladders scaffolds, man-lifts, rigging, anchor
freestanding counterweight systems, ropes, chairs, harnesses, squeegees, etc.
1.7 Do not allow any runoff or disposal containing non “green seal” chemicals into a
storm water drainage system. Cover or curb work areas to collect all non-
regulated waste\waters for disposal into the sanitary sewage system.
1.8 There must be no discharges of wastewater containing non “green seal” chemicals
into storm water systems, such as storm drains or ditches.
1.9 Contractor must take necessary precautions to prevent water and/or chemicals
from damaging the roof and accessories. Any damage to existing utilities,
equipment, finished surfaces resulting from the performance of this contract must
be repaired to the satisfaction of the City of Hinesville at the vendor's expense.
1.10 Brush cleaning and low-pressure cleaning must be used, if necessary, to avoid
damage to building exteriors.
City of Hinesville RFP for Janitorial Services
Page 5
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
...SY26-27 School Nutrition Chemical-Janitorial Supplies Bid Colquitt County Board Of Education May 20..., ...
State Government of Georgia
Bid Due: 6/15/2026
...Procurement of Janitorial Services for the MARTA Headquarters Complex Invitation for Bids (IFB/CPB...) ...
Metropolitan Atlanta Rapid Transit Authority
Bid Due: 6/22/2026
...of Department of Enterprise Asset Management (DEAM), will shortly undergo a Multi-Step Sealed ...
State Government of Georgia
Bid Due: 6/26/2026
...or all proposals, portions thereof, to waive technicalities and to extend bid deadlines ...
State Government of Georgia
Bid Due: 6/15/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.