ITB 26-13-214320 Seward Freight Dock Expansion Fender System

Alaska Railroad Corporation
327 W. Ship Creek Avenue
Anchorage, AK 99501
March 9, 2026
Invitation to Bid
#26-13-214320
ARRC SEWARD FREIGHT DOCK EXPANSION FENDER SYSTEM
Cover Sheet
Response Required: This page must be completed and returned to ensure receipt
of future addenda or additional information. Please email this form to
wallaces@akrr.com All addenda will be forwarded to the contact name and number
listed below.
Firms that have not returned the cover sheet will not be informed of
addendums and will only be alerted to addendums by checking with the ARRC
procurement officer or by checking ARRC's internet site: www.akrr.com, select
Suppliers and then Solicitations. Bidders must acknowledge the receipt of all
addendums issued in their proposal/bid submittal.
Company Name
Mailing Address
City, State, Zip
Contact Name
Phone Number
Email Address
The Alaska Railroad Corporation web site www.alaskarailroad.com

ARRC SEWARD FREIGHT DOCK EXPANSION
FENDER SYSTEM
INVITATION TO BID
26-13-214320
MARCH 9, 2026
ALASKA RAILROAD CORPORATION
327 WEST SHIP CREEK AVENUE
ANCHORAGE, ALASKA 99501

ALASKA RAILROAD CORPORATION
327 W. Ship Creek Ave.
Anchorage, AK 99501
WallaceS@akrr.com
Phone: 907-265-2425
THIS IS NOT AN ORDER INVITATION NUMBER: 26-13-214320
DATE OF INVITATION: March 09, 2026
SEALED BIDS WILL BE RECEIVED AT:
Alaska Railroad Corporation
327 West Ship Creek,
Anchorage, Alaska 99501
Attn: Sarah Wallace
UNTIL 3:00 P.M. LOCAL TIME ON Tuesday April 7, 2026, AT WHICH TIME BIDS WILL BE
PUBLICLY OPENED.
ARRC SEWARD FREIGHT DOCK EXPANSION FENDER SYSTEM
The Alaska Railroad Corporation ("ARRC") is soliciting bids from interested parties to fabricate
and deliver six (6) marine fender systems (fenders). These fenders are being purchased for
installation on the Seward Freight Dock Extension scheduled to begin in late 2026. Bids must be
submitted on the bid form contained herein and must be mailed or delivered to the above address.
Bids received via E-mail will be considered non-responsive. The bid shall be in a sealed envelope
with the bid number 26-12-214319 clearly printed on the face of the envelope. Bids must be
complete and in U.S. dollars. See instructions and conditions enclosed herein.
ARRC reserves the right to reject any and all bids, or any part thereof, negotiate changes in bids,
accept any bids or any part thereof, waive minor informalities or defects in any bids, and not to
award the proposed contract if it is in the best interest of the ARRC.
ARRC shall not be held responsible for bidder's lack of understanding of what is required by this
bid. Should a bidder not understand any aspect of this bid, or require further explanation, or
clarification regarding the intent or requirements of this bid, it shall be the responsibility of the
bidder to seek guidance from the ARRC.
ARRC may award a contract resulting from this solicitation to the responsive offer whose offer
conforming to this solicitation will be the most advantageous to the ARRC. ARRC may reject any
or all offers if such action is in the best interest of ARRC and waives informalities and minor
irregularities in offers received. Any resulting contract from this solicitation shall incorporate the
Standard Instructions and General Terms and Conditions incorporated in this solicitation.

This solicitation is not to be construed as a commitment of any kind, nor does it commit the ARRC
to pay for any costs incurred in the submission of an offer or for any other cost incurred prior to
the execution of a formal contract
BIDDER/VENDOR TERMS AND CONDITIONS: PROSPECTIVE BIDDERS ARE CAUTIONED
TO PAY PARTICULAR ATTENTION TO THIS CLAUSE. Bidder/contractor-imposed terms and
conditions which conflict with this Invitation to Bid terms and conditions are considered
counteroffers and, as such, will cause the Alaska Railroad Corporation to consider the bid non-
responsive.
If a bidder attaches additional terms and conditions as part of the bid, such attachments must be
accompanied by a disclaimer stating that in the event of conflict between the terms and conditions
of this Invitation to Bid and the terms and conditions of the bidder/contractor, the terms and
conditions of the Invitation to Bid will prevail.
ARRC shall not be held responsible for bidder's lack of understanding of what is required by this
bid. Should a Bidder not understand any aspect of this bid, or require further explanation, or
clarification regarding the intent or requirements of this bid, it shall be the responsibility of the
bidder to seek guidance from the ARRC.
Any resulting contract from this solicitation shall incorporate the Standard Instructions, and
General Terms and Conditions incorporated in this solicitation, and Federal Terms and
Conditions.
Work associated with this contract may be funded in part by funds from, MARAD the Federal
Transit Administration (FTA) and the Alaska Railroad, Corp (ARRC) It is the sole responsibility
of the Contractor to determine which designated provisions are applicable to this project.
REQUIRED CONTRACT PROVISIONS FOR FEDERAL-AID CONTRACTS MORE THAN
$100,000.00 can be found within this solicitation or by following this link:
https://www.alaskarailroad.com/sites/default/files/procurement/Federal-
Aid_Contracts_Terms_Conditions_3-21-23_v3-revises_version_4-20-21.pdf
This solicitation is not to be construed as a commitment of any kind, nor does it commit ARRC to
pay for any costs incurred in the submission of an offer or for any other incurred cost prior to the
execution of a formal contract. ARRC may award a contract resulting from this solicitation to the
low-responsive offeror whose offer conforming to this solicitation will be the most advantageous
to the ARRC. ARRC reserves the right to reject any and all bids, or any part thereof, negotiate
changes in bids, accept any bids or any part thereof, waive minor informalities or defects in any
bids, and not to award the proposed contract if it is in the best interest of the ARRC.
ARRC Disadvantaged Business Enterprise (DBE) Program: ARRC is an equal opportunity
corporation that encourages the participation of DBEs as prime contractors and subcontractors
on its contracts funded in whole or in part by agencies within the U.S. Department of
Transportation (USDOT), including the Federal Transit Administration (FTA), the Federal Railroad
Administration (FRA), and the Federal Highway Administration (FHWA). ARRC has a race-neutral
DBE Program and does not set DBE goals on individual solicitations. Nonetheless, ARRC aspires

to achieve an overall DBE participation of 4.0% in federal fiscal years 2025-2027 on USDOT-
funded contracts. If this contract is funded as a whole or in part by funds from the USDOT, it is
imperative that you consult the Federal Terms and Conditions portion of this solicitation.
Green Star recognizes organizations that demonstrate an ongoing commitment to reducing
waste, preventing pollution, and conserving energy. The railroad has repeatedly
recertified the Green Star Award and earned an additional Green Star Air
Quality Award in 2007. In 2011, Green Star Inc. presented the Alaska Railroad with
its premier new "Super Nova Award" recognizing a higher level of leadership and
commitment to doing business in an environmentally responsible manner. ARRC continues to
pursue programs and initiatives that promote environmental stewardship.
Please direct all responses and/or questions concerning this solicitation directly to:
Sarah Wallace
Contract Administration Specialist
wallaces@akrr.com
907.265.2425 office
907.744.0031 mobile
physical: 327 W. Ship Creek Ave, Anchorage, AK 99501

SOLICITATION CONTENTS
SECTION A MINIMUM QUALIFICATIONS
SECTION B SPECIFICATIONS
SECTION C COST SCHEDULE
SECTION D SUPPLY BID FORM
SECTION E CONTRACTOR RESPONSIBILITY QUESTIONNAIRE
SECTION F GENERAL TERMS AND CONDITIONS
SECTION G FEDERAL TERMS AND CONDITIONS
ATTACHMENTS: PLAN SET /DRAWINGS
(ISSUED FOR FABRICATION 3/03/2026)
REQUIRED DOCUMENTS
REQUIRED FOR BID
Bids will not be considered if the following documents are not completely filled out and submitted
at the time of bidding:
1. Cost Schedule
2. Alaska Railroad Supply Bid Form
3. Contractor Responsibility Questionnaire
4. Federal Certifications: Section G:
# 22. FTA Buy America Certificate
# 23. FRA Buy America Certificate
# 25. Certification Regarding Use of Contract Funds for
Lobbying

SECTION A
MINIMUM QUALIFICATIONS
The items to be purchased through this bid are critical to the operation of the ARRC any vendor
who responds to this bid must meet the following minimum qualifications in order to be considered
responsive:
1. Be the original manufacturer, be the distributor / dealer authorized by the
manufacturer that routinely maintains an inventory of the requested product as part
of its normal business and is authorized by the original manufacturer to serve this
area (the State of Alaska). Be listed as a recognized supplier or manufacturer of
marine fender systems in a nationally published marine industry directory, registry,
or procurement resource, such as (but not limited to) marine construction, port

infrastructure, or coastal engineering supplier listings; or Have a minimum of five
(5) years of documented experience in the fabrication of fender systems or
comparable engineered marine protection products.
2. Be able to provide audited financial statements demonstrating the financial ability
to meet the requirements of any order that may result from this solicitation.
The ARRC may conduct an inspection of the supplier's facility to include its offices and inventory
of the items being solicited prior to contract award. All bids submitted in response to this Invitation
to Bid must be signed by an individual with the legal authority to submit the offer on behalf of the
company. Bids received from manufacturers/suppliers that do not meet these qualifications will
not be considered

SECTION B
SPECIFICATIONS FOR SEWARD FREIGHT DOCK EXPANSION
MARINE FENDER SYSTEMS
1) Scope of Work
The Alaska Railroad Corporation (ARRC) is soliciting offers from qualified firms to fabricate and
deliver six (6) marine fender systems ("fenders") for use on the Seward Freight Dock Extension
project, scheduled for construction commencement in late 2026. The Work includes preparation
and submission of all required submittals, including but not limited to detailed shop plans, material
certifications, fabricator certifications, and all documentation necessary to demonstrate
compliance with applicable requirements. Fabrication shall not utilize any product or service
originating from a foreign country identified by the United States Trade Representative as denying
fair and equitable market opportunities to U.S. suppliers. In accordance with the domestic
preference requirements outlined in 2 CFR 200.322, the Contractor shall, to the greatest extent
practicable and consistent with law, provide a preference for the purchase, acquisition, or use of
goods, products, or materials produced in the United States, including iron, aluminum, steel,
cement, and other manufactured products. Offerors shall also provide a signed Buy America
compliance certification. The selected Contractor shall perform complete fabrication of the six (6)
fenders, furnish quality control reports for the finished units, and deliver the completed fenders to
the Port of Seward.
The Work associated with fabrication and delivery of six (6) freight dock fenders shall be
performed in accordance with the ALASKA RAILROAD FREIGHT DOCK EXPANSION FENDER
SYSTEM drawing set identified below. All specifications, dimensions, materials, fabrication
requirements, and installation details referenced in this solicitation are contained within this official
drawing package.
Project Title: Alaska Railroad Freight Dock Expansion - Fender System
Project No.: 201122
Issue Date: Issued for Fabrication March 03, 2026
Location: Port of Seward, Alaska
The Fender System Drawing Package consists of the following seven (7) sheets:
1. Sheet 1 - Cover Sheet
2. Sheet 2 - General Notes (1 of 2)
3. Sheet 3 - General Notes (2 of 2)
4. Sheet 4 - Freight Dock Plan
5. Sheet 5 - Fender Details (1 of 3)
6. Sheet 6 - Fender Details (2 of 3)
7. Sheet 7 - Fender Details (3 of 3)

Contractors shall reference the complete drawing package for all technical requirements. In the
event of a conflict between the drawings and any narrative specification contained in this
solicitation, the drawings shall govern unless otherwise directed by the Alaska Railroad
Corporation (ARRC).
2) TECHNICAL SPECIFICATION
Marine Fender Assemblies (Fabricate and Deliver)
Note: This section covers fabrication and delivery only. Installation is by others unless
explicitly added to the Contract.3) SUBMITTALS
Submittals as noted in the Fender System Drawing Package including the Buy America
compliance certifications attesting that the fenders meet Buy America preference requirements.
4) PRODUCT DELIVERY
Fender Systems shall be delivered to the Port of Seward freight dock. Contractor shall provide
for delivery of the fender systems in the Port of Seward. ARRC will assign a storage location in
the Port prior to delivery.
Provide ARRC with a minimum of four (4) weeks' notice prior to anticipated date of delivery.
5) PAYMENT SCHEDULE
* Approval of Submittals 10%
* Approval of Fabrication and Quality Reports 40%
* Acceptance of delivered Fenders 50%

SECTION C
COST SCHEDULE
All material must comply with the specifications spelled out in ITB 26-13-214320 ARRC Seward
Freight Dock Fender System, Section B. All prices quoted must be F.O.B. Port of Seward, Alaska
as specified in Section B and any other Plans and Specifications incorporated herein. A bidder's
failure to provide the information requested in this section will be cause for rejection of the bid on
the basis of non-responsiveness.
Base Bid Items
Item Item Description Unit Quantity Unit Bid Item Total
No. Price
1 Dock Fender System EA 6
Total Base Bid: $
Delivery date: Expected delivery date is before Thursday October 15, 2026. Material may be
delivered earlier. Your bid should indicate the earliest firm delivery date after receipt of award.
ARRC fully expects the successful contractor to completely satisfy contract performance
requirements in accordance with firm delivery date offered in this Cost Schedule. Please indicate
the earliest possible delivery date after receipt of order: ____________ weeks ARO.
AWARD CRITERIA: An award will be made to the low, responsive, responsible bidder that meets
the requirements as set forth in the specifications and compliance thereof. The Alaska Railroad
Corporation reserves the right to determine that all offered materials will serve the application
intended. Award will be made in the aggregate. The bid award is contingent on the availability of
MARAD and Alaska Railroad Corporation funds.
NON-COLLUSION AFFIDAVIT: The Undersigned declares, under penalty of perjury under the
laws of the United States, that neither he/she nor the firm, association, or corporation of which
he/she is a member, has, either directly or indirectly, entered into any agreement, participated in
any collusion, or otherwise taken any action in restraint of free competitive bidding in connection
with this Bid.
BIDDERS NAME AND ADDRESS
______________________________ _________________________________
COMPANY NAME SIGNATURE BY AND FOR THE BIDDER
______________________________ _________________________________
COMPANY ADDRESS PRINTED NAME OF ABOVE BIDDER
______________________________ _________________________________
COMPANY ADDRESS CONTINUE DATE OF BID
______________________________ _________________________________
CONTACT PHONE NUMBER CONTACT E-MAIL ADDRESS