Request For Proposals - Resurfacing Tennis Courts At Lakeshore Park

Dalton Parks and Recreation

904 Civic Drive, Dalton, GA. 30720

706-278-5404

https://www.daltonga.gov/rfps

SUBMISSION PACKET

RFP TENNIS COURT RESURFACING – Lakeshore Park

Dalton Parks and Recreation is soliciting proposals for: RFP TENNIS COURT RESURFACING – Lakeshore Park
RFP Release Date:	August 31, 2026
Deadline for Proposal Questions:	September 9, 2026, at 5:00 PM EST
Proposal Due Date/Time:	September 16, 2026, at 2:00 PM EST
Tentative Award date:	September 21, 2026

Submit Responses To:

City of Dalton, Finance Department

RFP Tennis Court Resurfacing – Lakeshore Park

300 West Waugh Street

Dalton, Georgia 30720

TABLE OF CONTENTS

Tennis Court Resurfacing – Lakeshore Park

	Submittal Requirements.....................................3
	Scope of Work……………….....................................6
	Proposal Form… .................................................7
	E-Verify Affidavit Vendor Affidavit..................10
	Bidders Declaration........................................11
	References.....................................................12
	Grading Criteria…………………………………………….13
	Checklist……………………………………………………….14
	Package Label…...........................................................15

Submittal Requirements

Each bidder must submit their bid/proposal packet and completed vendor packet, enclosed in a sealed envelope or box, and marked with the bidders’ name, address and labeled: “RFP TENNIS COURT RESURFACING – Lakeshore Park” and addressed to:

City of Dalton, Finance Department, 300 West Waugh Street, Dalton, Georgia 30720.

All Proposals must include the label on the last page of this document on the front of their RFP package. This label must be affixed to the outside of the envelope or package. Failure to attach the label may result in your Proposal being opened in error or not routed to the proper location for consideration. No RFP will be accepted after the date and time specified. Document should be received by the City of Dalton Finance Department located at 300 West Waugh Street, Dalton, Georgia 30720 no later than September 16, 2026, 2:00 PM.

A total of 2 copies of the RFP, tabbed, in bound notebooks are required. At the discretion of the City, and in conformity with the applicable provisions of Georgia Law, the City may afford contractors an opportunity for subsequent discussion, negotiation, and revision of Proposals. The City reserves the right to reject any or all Proposals and to waive any technicalities or formalities. Incomplete proposals will not be considered by the city.

Contractors are responsible for ensuring Proposals comply with Georgia law, including but not limited to all state and local laws, rules, regulations, ordinances, and policies. Any Proposal must include an affidavit meeting all requirements of O.C.G.A. § 13-10-91 verifying compliance with applicable Federal work authorization program. The form for such affidavit is attached as an exhibit to the Instructions to Proposers.

All proposals shall constitute, for a period of 90 calendar days, an irrevocable offer to provide the goods/services set forth in the specification and proposal.

Hand delivered copies may be delivered to the above address ONLY between the hours of 8:00 AM and

5:00 PM, Monday through Friday, to the City of Dalton Finance Offices, located on the bottom floor, excluding holidays observed by the City of Dalton.

Qualifications and Experience

Proposals must provide the following information to establish the qualifications and experience of the Bidder:

1. Certification that the Bidder or its officers or any predecessor companies are not under any part of the Bankruptcy Act nor ever filed under the Bankruptcy Act within the previous seven years.

2. References must be submitted.

Open Records Requests

Information submitted for bids/proposals and associated documentation are subject to open records requests.

Terms & Conditions

1. The initial term of a contract awarded as a result of this RFP shall be from date of award through completion of contract.

2. Submittals received after the due date and time will not be considered. Modifications received after the due date will not be considered. The City of Dalton assumes no responsibility for the premature opening of a proposal not properly addressed and identified, and/or delivered to the improper designation.

3. The City of Dalton reserves the right to reject any and all proposals. The city will not discriminate against any vendor submitting a proposal because of race, creed, color, national origin, or handicap. The city is an equal opportunity employer.

4. The City of Dalton encourages all proposers to promote opportunities for diverse business, including Minority Business Enterprises (“MBE”), Female Business Enterprises (“FBE”), and Small Business Enterprises (“SBE”) to be included as sub-consultants and/or bidders. However, nothing herein should be construed to indicate that a MBE, FBE, or SBE may not apply and be selected independently. MBEs, FBEs, and SBEs that meet qualifications of this RFP are encouraged to submit their proposals for consideration.

5. The City of Dalton reserves the right to exercise discretion and apply its judgement with respect to all proposals submitted The County also reserves the right to reject all proposals, either in part or in its entirety, or to request and obtain, from one or more of consulting firms submitting proposals, supplementary information as may be necessary for County staff to analyze the proposals.

6. The City of Dalton may elect to award a contract in multiple phases, as is deemed to be in the city’s best interest. Should the city award projects in phases, the city reserves the right to award the phases to the same firm. All proposals submitted in response to the RFP become property of the City of Dalton and public records and will be subject to public view.

7. All proposals shall constitute, for a period of 90 calendar days, an irrevocable offer to provide the goods/services set forth in the specifications and proposal.

8. At no time shall the successful vendor reproduce the City of Dalton’s logo, return address or any other identifying or proprietary information for any other purpose. Also, the vendor shall not use the City of Dalton in any advertisements without the written consent of the city.

9. The City of Dalton is tax exempt. The selected vendor will be provided with the City of Dalton’s Sales and Use Tax Certificate of Exemption number upon request.

10. All bidders will be required to provide a Certificate of Insurance as proof of insurance and Workman’s Compensation Insurance while under contract with the City of Dalton. Workman’s Compensation Insurance should be as required by the State of Georgia.

Insurance Coverage Requirements

ALL BIDDERS MUST FURNISH PROOF OF LIABILITY INSURANCE, WORKER’S COMPENSATION LIABILITY INSURANCE, AND ANY OTHER INSURANCE REQUIRED BY APPLICABLE STATE, FEDERAL, AND ADMINISTRATIVE LAW.

Such proof shall be submitted with the bid/proposal and show evidence of insurability satisfactory to the City of Dalton as to form and content. If the proposal is selected by the County, the Bidder must maintain, at a minimum, the insurance policies and minimums indicated in the selected proposal. If the Bidder maintains broader coverage and/or higher limits than shown in the proposal, the City of Dalton shall be entitled to coverage for the higher limits maintained by the Bidder.

Any and all Insurance Coverage(s) and Bonds required under the terms and conditions of the contract shall be maintained during the entire length of the contract, including any extensions or renewals thereto, and until all work has been completed to the satisfaction of the City of Dalton. Evidence of said insurance coverages shall be provided on or before the inception date of the Contract.

Bidder shall provide written notice to The City of Dalton immediately if it becomes aware of or receives notice from any insurance company that coverage afforded under such policy or policies shall expire, be cancelled or altered.

Certificates of Insurance are to list the City of Dalton, its’ Officers, Officials and Employees as additional Insured (except for Workers’ Compensation and Professional Liability). This insurance shall apply as Primary Insurance before any other insurance or self-insurance, including any deductible, non-contributory, and Waiver of Subrogation provided in favor of The City of Dalton. If The City of Dalton shall so request, the Bidder will furnish the County for its inspection and approval such policies of insurance with all endorsements, or confirmed specimens thereof certified by the insurance company to be true and correct copies.

The obligations for the Bidder to procure and maintain insurance shall not be constructed to waive or restrict other obligations. It is understood that neither failure to comply nor full compliance with the foregoing insurance requirements shall limit or relieve the Bidder from any liability incurred as a result of their activities/operations in conjunction with the Contract and/or Scope of Work.

Scope of Work and Instructions to Bidders

The City of Dalton is seeking proposals from qualified contractors for the resurfacing of the existing tennis and pickleball courts located at 479 Cedar St, Dalton, GA 30720.

The purpose of the project is to restore and enhance the court surfaces at the city’s public tennis and pickleball facility. The complex is comprised of 20 full sized tennis courts. The project includes 10 courts of crack repair, surface preparation, resurfacing, striping and all related work necessary to deliver a safe, durable, and high-quality athletic facility. Contractor will be responsible for all labor and material necessary to complete project. All proposals will be evaluated with a combination of cost and warranty.

Questions and Interpretations

No inquiries or interpretation of meaning concerning this Request for Proposal will be made to any interested party orally. Every inquiry or request for interpretation should be made in writing via e-mail. All inquiries and requests for interpretation should be sent via e-mail to sroberts@daltonga.gov. All questions and all answers will be posted on the website . It will be the responsibility of interested parties to periodically check the website for any new information.

EXHIBIT “A”

RFP Tennis Court Resurfacing – Lakeshore Park

NAME OF OWNER: THE CITY OF DALTON, GEORGIA

NAME OF PROPOSED CONTRACTOR: ____________________________ (The “Contractor”)

THE CITY OF DALTON (the “City”), pursuant to the provisions of O.C.G.A. § 36-91-1, et. seq., herein seeks competitive Proposals from Contractors for the project: RFP Tennis Court Resurfacing – Lakeshore Park located at 479 Cedar St, Dalton, GA 30720 . This Proposal is submitted in response to the City’s Request for Proposals dated 8/31/2026.

This Proposal is for the full and complete construction of the Project in conformity with all requirements of the RFP. The submission of this Proposal constitutes a representation by the Contractor that it has carefully read the “Instructions to Proposers”.

Contractor submits herewith its duly executed affidavit in accordance with the applicable Federal work authorization program. Contractor acknowledges that upon execution of any contract with the City, said affidavit shall be deemed a public record to the extent provided by Georgia law.

The Contractor further acknowledges that the Contract Documents provide no incentive provisions for early Completion of the Work.

A. Base Proposal

The Contractor proposes to properly renovate the infield of each field to meet safety standards in conformity with all requirements of the RFP and furnish all necessary labor, material and equipment for such construction, and, furthermore, to fully, completely, and strictly perform all obligations of the Contractor as set forth in the Contract Documents, for the lump sum contract price of:

Price:
RFP Tennis Court Resurfacing – Lakeshore Park Lump Sum	$

The City recognizes that there are multiple local synthetic turf manufacturers. Therefore, the City reserves the right to make a single contract award for the entire scope of work or multiple contract awards to separate offerors for the various sites included in the scope of work. As allowed by the Local Government Public Works Construction law, the City may offer a period for discussions, negotiations, and revisions to proposals after they submitted for the purpose of obtaining best and final offers.

Said lump sum contract price is allocated, in its entirety, to the following elements of the work:

(Proposer to hold pricing for sixty days for scheduled events to be completed – expected date of completion is TBD)

Attached hereto, and incorporated herein as part of this Proposal, Contractor submit contractor’s qualifications and proposed infield repairs. Contractor acknowledges that

the City may rely upon the truthfulness and accuracy of the responses set forth therein. In addition, Contractor has submitted herewith as part of this Proposal such documentation and information as Contractor deems appropriate to establish that it is a responsible and responsive Contractor and that its Proposal is the most advantageous to the City, taking into consideration the specific evaluation factors, listed in their order of relative importance, as set forth in the above-referenced Request for Proposals. Contractor acknowledges that the City may rely upon the truthfulness and accuracy of such documentation and information.

The Contractor proposes and agrees to commence actual construction (i.e., physical work) on site with adequate management, labor, materials and equipment within ten (10) days after receipt of Notice to Proceed and prosecute the Work diligently and faithfully to completion within the required Contract Time. Prior to commencing such Work, and prior to the issuance of the Notice to Proceed, Contractor shall furnish to the City with Certificates of Insurance demonstrating that all required coverages are in place.

Contractor herein acknowledges that this Proposal shall constitute an offer by Contractor to contract with the City for construction of the Project in conformity with all requirements of the Contract Documents for the lump sum contract price as set forth hereinabove. Said offer by Contractor is irrevocable and subject to acceptance by the City until the expiration of sixty (20) days following the date set forth in the Request for Proposals for receipt of Proposals by the City.

[CONTRACTOR] By:__________________________________________ [SEAL] Witness: ______________________________________[SEAL] Sworn and subscribed to before me this ____ day of _______________, 2026. NOTARY PUBLIC:_________________________________________ Commission Expirations: _____________________________________

BIDDERS DECLARATION

The bidder understands, agrees and warrants:

That the bidder has carefully read and fully understands the full scope of the requirements.

That the bidder has the capability to successfully undertake and complete the responsibilities and obligations in said specifications.

That the bidder has liability insurance and a declaration of insurance form will be provided before the commencement of any work.

That this bid may be withdrawn by requesting such withdrawal in writing at any time prior to bid opening.

That the City of Dalton reserves the right to reject any or all bids and to accept that bid which will, in its opinion, best serve the public interest. The City of Dalton reserves the right to waive any technicalities and formalities in the bidding.

That by submission of this bid the bidder acknowledges that the City of Dalton has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the bidder.

If a partnership, a general partner must sign.

If a corporation, the authorized corporate officer(s) must sign and the corporate seal must be affixed to this bid.

BIDDER:

Name:

Name:

AFFIX CORPORATE SEAL (If Applicable)

References

1. Name:

Phone Number:

Email:

Description:

2. Name:

Phone Number:

Email:

Description:

3. Name:

Phone Number:

Email:

Description:

RFP Grading Criteria

The City intends to award the construction contract to the responsible and responsive contractor whose Proposal is determined in writing to be the most advantageous according to the following evaluation factors which are listed in their order of relative importance:

A. The Contractor’s proposed resurfacing cost of ownership, specific application, player safety, warranty, and maintenance. (40 Points)

B. The contractor’s proposed sum of contract price for full and complete renovation of the Project in conformity with all requirements of the Contract Documents. (40 Points)

C. The installer’s qualifications, certifications, experience, and references in constructing and completing similar projects on schedule and within budget including at least 3 projects comparable in size and scope to this project. (10 Points)

D. The completeness and accuracy of proposals. (10 Points)

Checklist for Bid Documents

Failure to include all required documents will result in proposal being removed for consideration for award.

___ Document Description

___ Completed City Vendor Packet

___ References of Past Similar Jobs

___ Proposal Form

___ Bidders Declaration

___ Checklist for Documents/Addenda Acknowledgement (this page)

Addenda Acknowledgement

Failure to acknowledge any addenda will result in a non-responsive bid.

The vendor has examined and carefully studied the Request for Proposals and the following Addenda, receipt of all of which is hereby acknowledged:

Addendum No. ______________________________ Dated: __________________

Addendum No. ______________________________ Dated: __________________

Addendum No. ______________________________ Dated: __________________

Addendum No. ______________________________ Dated: __________________

This affirms that all documents are included with the bidders bid package.

Company’s Name:

____________________________________________Date:_____________________

Authorized Representative’s Name: _____________________________________________

Authorized Representative’s Signature: __________________________________________

This label must be affixed to the outside of the envelope or package, even if it is a “No RFP” response. Failure to attach the label may result in your bid being opened in error or not routed to the proper location for consideration. No RFP will be accepted after the date and time specified.

SEALED BID ENCOLSED

RFP TENNIS COURT RESURFACING – Lakeshore Park

Due Date and Time: September 16, 2026, at 2 pm

Vendor Name

Address

City, State, Zip Code

DELIVER TO:

The City of Dalton – Finance Department
300 West Waugh Street
Dalton, GA, 30720