02-26/27 SIX (6) MOTOR GRADERS FOR PUBLIC WORKS

Location:	South Carolina
Posted:	Sep 2, 2026
Due:	Sep 22, 2026
Agency:	Chester Field County
Type of Government:	State & Local
Category:	38 - Construction, Mining, Excavating, and Highway Mainenance Equipment
Publication URL:	To access bid details, please log in.

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INVITATION FOR BID NO. 02-26/27

SIX (6) MOTOR GRADERS FOR PUBLIC WORKS

BID DUE DATE & OPENING: TUESDAY, SEPTEMBER 22, 2026 at

12:00 pm

TABLE OF CONTENTS

ITEM DESCRIPTION

INVITATION FOR BID

INSTRUCTIONS TO BIDDERS

BIDDER AGREEMENTS

BID SURETY REQUIREMENTS

SAMPLE BID BOND

CONDITIONS & SCHEDULE OF AWARD OF CONTRACT

BID FORM & BID SPECIFICATIONS (OPTION PRICING)

PAGE NUMBER

4–5

6–8

12 - 14

BID FOR : SIX (6) MOTOR GRADERS FOR CHESTERFIELD COUNTY PUBLIC WORKS

BID NO. 02-26/27

The County of Chesterfield will accept sealed bids for six (6) new motor graders no less than 160

net engine horse power based on the specifications provided with this Invitation for Bid.

Bids will be received at the Administration Bldg, County Council Office, 178 Mill Street, Chesterfield,

South Carolina, 29709, until 12:00 pm local time, as indicated by personal timepiece of the County

Administrator, on Tuesday, September 22, 2026.

The sealed bids will be opened on the afternoon of Tuesday, September 22, 2026 and bid tabulations will

be emailed to each vendor that submitted a bid and posted on our website.

Bids must be clearly marked, “Bid No. 02-26/27 – Motor Graders”. Bidders shall submit an original

of their bid. Bidders mailing bids should allow enough delivery time to ensure timely receipt of their bid.

The responsibility for getting the bid to Chesterfield County on or before the specified time and date is

solely and strictly the responsibility of the bidding firm. Any bids received later than the submission

deadline will not be accepted/considered. Electronic bids will not be accepted. Chesterfield County will

in no way be responsible for delays caused by any occurrence.

Chesterfield County, under Title VI of the Civil Rights Act of 1964 and related statutes, ensures that no

person shall on the grounds of race, color, national origin, sex, disability, and age, be excluded from

participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program

or activity it administers.

Each bidder, by submission of a bid, agrees to each and every term and condition set forth within this

Invitation for Bid and associated Project Documents, including any addendum(s) that may be issued, and

to be bound thereby.

All bids must be valid for sixty (60) days after the bid date. Chesterfield County will retain bids and

supporting documents for a period of sixty (60) days from the date the bids are opened, and no bid shall

be received. For good and sufficient reason, Chesterfield County may extend the date and/or time of the

bid deadline.

This Invitation for Lease Bids does not commit Chesterfield County to award a contract; to pay any cost

incurred in the preparation of a bid; or to procure or contract for the goods or services. Chesterfield

County reserves the right to accept or reject any or all bids received as a result of this request; to negotiate

with any or all qualified bidders; or to cancel in part or in its entirety this bid invitation, if it is in the best

interest of the County to do so.

INSTRUCTIONS TO BIDDERS

1) RECEIPT AND OPENING OF SEALED BIDS:

a) Sealed bids will be received and opened as specified in this Invitation for Bid document.

b) Chesterfield County will consider as non-responsive any bid not prepared and submitted in

accordance with the provisions hereof and may waive any informality or reject any and all bids.

Any bid may be withdrawn prior to the above scheduled time for the opening of bids or

authorized postponement thereof. Any bid received after the time and date specified shall not be

considered.

c) No bidder may withdraw a bid within sixty (60) calendar days after the actual date of the opening

thereof or as provided for in the bid documents whichever is later.

2) PREPARATION OF BID:

a) All bids will be evaluated in accordance with procedures and specifications contained herein and

Chesterfield County Procurement Policy, the responsiveness to same determined in accordance to

the instructions and criteria in this document.

b) A bid shall be made in the official name of the firm or individual under which business is

conducted (showing the official business address) and must be signed in ink by a person duly

authorized to legally bind the person, partnership, company, or corporation submitting the bid.

c) All information requested of the bidder shall be entered in the appropriate spaces on the provided

forms. If additional space is required, attach additional pages as needed within the sealed bid

response.

d) Bidders mailing their bid must allow a sufficient mail delivery period to insure timely receipt of

their bid. Chesterfield County is not responsible for bids delayed by mail and/or delivery services

of any nature. It is the bidder’s sole responsibility to ensure that all documents are received by

person (or Office) at the time indicated in the bid document. No facsimile or email submissions

will be accepted.

e) Bidders must clearly mark as “Confidential” each part of their offer which they consider to be

proprietary information that could be exempt from disclosure under Section 30-4-40, Code of

Laws of South Carolina, 1976, as amended (Freedom of Information Act). If any part is

designated as “confidential”, bidder must attach to that part an explanation of how this

information is exempt from disclosure under one or more categories listed in Section 30-4-40.

Chesterfield County reserves the right to determine whether this information is exempt from

disclosure and no legal action may be brought against Chesterfield County or its agents or

employees for its determination in this regard.

f) All information shall be entered in ink or typewritten.

g) All proposed costs shall be for all licenses, permits, taxes, labor, material, transportation,

equipment and any other components/services that are required to complete the work embraced

herein this Invitation for Bid document.

h) Each bid must be submitted in a sealed envelope, addressed to Chesterfield County along with the

name of the project for which the bid is submitted. The bidder shall also show his name and

address, on the outside of the envelope. Failure to show the required information may result in

rejection of the response and removal from further consideration. If forwarded by mail or carrier,

the sealed envelope containing the bid must be enclosed in another outer envelope. Chesterfield

County shall not be responsible for unidentified bids.

3) BIDDER QUALIFICATIONS:

a) To be acceptable to Chesterfield County, bidders must be skilled and/or licensed, if applicable, in

the class of work on which they respond, and no bid will be considered from any bidder who is

unable to show that he has actually performed considerable work of similar character to that on

which he is bidding.

4) METHOD OF AWARD:

a) Purchase Order will be awarded to the bidder whose bid appears to serve the best interest of

Chesterfield County. The successful bidder will be determined as prescribed herein.

b) Chesterfield County reserves the right to accept or reject, in whole, in part, together or separately,

any and all responses as appear in its judgment to be in the best interests of the County, or to

waive any and all technicalities and informalities in determining the action of each bid and award

the contract to the most responsible bidder that best serves the interests Chesterfield County.

c) The County reserves the right to select a Bidder who, in the County’s opinion, provides the most

advantageous solution for the County and whose response to this “Invitation for Bid” best

demonstrates adherence to and ability to meet the above minimum requirements.

d) The County reserves the right to interview all or any of the responding Bidders to this Invitation

for Bids.

e) Bidders who submit bids shall be responsible for all cost related to the preparation of such bids.

f) The County anticipates that it will award the contract to the Bidder selected in a timely manner.

g) All respondents shall be notified in writing of the selection decision.

5) OBLIGATION OF BIDDER:

a) At the time of the opening of bids, each bidder will be presumed to have inspected the site, if

applicable, and to have read and to be thoroughly familiar with the Documents. The failure or

omission of any bidder to examine any form, instruction or document shall in no way relieve any

bidder from any obligation in respect to this Invitation for Bid.

END OF SECTION

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Title	Documents	Posting Date
02-26/27 SIX (6) MOTOR GRADERS FOR PUBLIC WORKS	Documents	09/02/2026

02-26/27 SIX (6) MOTOR GRADERS FOR PUBLIC WORKS

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