CITY OF SPRINGFIELD, MISSOURI
DIVISION OF PURCHASES
Ben Calia, Senior Buyer
City of Springfield
Division of Purchases
218 E. Central
Springfield, MO 65802
Date Issued: Tuesday, August 4, 2026
Buyer’s Email: bcalia@springfieldmo.gov
Telephone Number: 417-864-1637
REQUEST FOR PROPOSAL #014-2026
TITLE-SIGNATURE PAGE
REPLACEMENT OF PUBLIC ADDRESS AND TERMINAL PAGING SYSTEM (MAIN TERMINAL) AT
SPRINGFIELD-BRANSON NATIONAL AIRPORT
The City of Springfield will accept electronically submitted proposals through its’ e-bidding service provider, Euna OpenBids (formerly DemandStar),
from qualified persons or firms interested in providing the following:
PROPOSALS MUST BE UPLOADED INTO THE EUNA OPENBIDS (FORMERLY DEMANDSTAR) E-BIDDING SYSTEM PRIOR TO 3:00 P.M.
(CST) ON TUESDAY, SEPTEMBER 1, 2026. Proposals will be opened by the Buyer listed above. Only the names of Offerors will be read aloud
publicly at the specified proposal opening date and time via teleconference. To participate, dial (425) 436-6337, then enter access code 325926.
• Proposals shall be submitted on the forms provided and may be manually, electronically, or digitally signed by the individual authorized to
legally bind the company. Offeror must complete, execute, and submit all Pages identified with “RETURN THIS PAGE” of this RFP document
to be deemed responsive and considered for award. Failure to do so may render your proposal non-responsive.
• Proposals received after the opening date and time shall not be considered.
• The attached Terms and Conditions shall become part of any contract resulting from this request for proposal.
• The cutoff for any questions pertaining to this RFP is August 25, 2026, , at Noon (CST). Any questions shall be submitted in writing to
the buyer identified above.
• HAND DELIVERED, FAXED, OR EMAILED PROPOSALS WILL NOT BE ACCEPTED.
An in-person pre-proposal conference is scheduled for Tuesday, August 18, 2026, 3:00 P.M. (CST) at the Springfield-Branson National Airport
Board Room, located at 2300 N. Airport Blvd., Springfield, MO, 65802. A walkthrough will directly follow the pre-proposal meeting. All interested
Offerors are encouraged to participate.
The undersigned certifies that they have the authority to bind the Offeror in a contract to supply the service or commodity in accordance with all terms and
conditions contained herein. Please type or print the information below.
Offerors are REQUIRED to complete, sign, and return this form with their submittal.
NOTE: All businesses doing business in the State of MO should be registered with the Missouri Secretary of State. Upon MO registration, a charter
number is issued and should be identified below. If your business is exempt, the exemption number should be referenced below, in lieu of a charter
number.
Company Name
Authorized Person (Print)
Address
City/State/Zip
Telephone #
Email Address
Fax #
Signature
Title
Date
Tax ID #
State of Missouri Charter Number or Exemption Number
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
Page 1 of 55
LEGAL NOTICE:
REQUEST FOR PROPOSAL #014-2027
The City of Springfield will electronically accept submitted proposals through its’ e-bidding service provider, Euna OpenBids
(formerly DemandStar) from qualified persons or firms interested in providing the following: REPLACEMENT OF PUBLIC ADDRESS
AND TERMINAL PAGING SYSTEM (MAIN TERMINAL) AT SPRINGFIELD-BRANSON NATIONAL AIRPORT
VENDOR NOTE 1: To register with Euna OpenBids (formerly DemandStar) go to: https://www.demandstar.com/registration
VENDOR NOTE 2: For information on how to navigate Euna OpenBids (formally DemandStar) go to:
https://network.demandstar.com/agency-support-2/
VENDOR NOTE 3: If you have issues registering or uploading a proposal, please contact Euna OpenBids (formerly DemandStar) toll-
free at (866) 273-1863. Euna OpenBids (formerly DemandStar) office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through
Friday. You can also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this
solicitation document between the hours of 8:00 A.M. to 5:00 P.M. Central Time, Monday through Friday.
It is strongly recommended that Offerors register with Euna OpenBids (formerly DemandStar) as soon as possible to ensure your ability
to provide a response to this solicitation by the due date and time.
Proposals must be received electronically in the City’s e-bidding service provider Euna OpenBids (formerly DemandStar) by 3:00 P.M. (CST),
on Tuesday, September 1, 2026. Proposals will be read aloud publicly at the specified opening date and time via teleconference. To
participate, dial (425) 436-6337; Then enter access code 325926.
Proposal documents and any addendums are available via the following methods:
1. By accessing the City’s e-bidding service, Euna OpenBids (formerly DemandStar):
https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029
2. By accessing the Division of Purchases’ webpage: https://www.springfieldmo.gov/bids.aspx
An in-person pre-proposal conference is scheduled for August 18, 2026, 3:00 P.M. (CST) at the Springfield-Branson National Airport Board Room,
located at 2300 N. Airport Blvd., Springfield, MO, 65802. A walkthrough will directly follow the pre-proposal meeting.
A site tour will be conducted immediately following the conference. All interested Offerors are encouraged to attend.
Prevailing Wage is applicable on public works construction projects valued at more than $75,000.00, such as bridges, roads, and
government buildings. All wages paid for public works construction projects valued at more than $75,000.00 under this Contract shall
comply with requirements of the prevailing wage law of the State of Missouri, Secs 290.210 and 290.230 et seq., RSMo., as amended
by the Division of Labor Standards, State of Missouri, and regulations promulgated by the Division of Labor.
For any contract for services greater than $5,000, the successful Offeror shall comply with § 285.530, RSMo., as amended, and (1)
provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide
documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees
working in connection with this contract. The required documentation affirming enrollment must be from the federal work
authorization program provider. A letter from the Service Provider reciting compliance is not sufficient. A signed and notarized Work
Authorization Affidavit and the Electronic Signature Page from the E-Verify program shall be provided prior to the issuance of a contract.
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
Page 2 of 55
Cover Title-Signature Page
Legal Notice
Table of Contents
TABLE OF CONTENTS
PART I
Description of Project and Services Required
1.0 Introduction
2.0 Scope of Services
3.0 Additional Information
4.0 Springfield-Branson National Airport Provided Services
5.0 Additional Agreements
6.0 Timeline for RFP Process and Project Completion
PART II
Standard Instructions to Offerors and Conditions of Request for Proposal
1.0 Definitions and Interpretations
2.0 Preparation of Proposals
3.0 Submission of Proposals
4.0 Legal Name and Signature
5.0 Modifications, Corrections, or Withdrawal of Proposals
6.0 Clarification and Addenda
7.0 Responsive and Responsible Offeror
8.0 Reserved Rights
9.0 The Right to Audit
10.0 Right to Protest
11.0 Ethical Standards
12.0 Applicable Law
13.0 Jurisdiction
14.0 Collusion
15.0 Conflict
16.0 Debarment and Suspension Status
17.0 RFP Forms
18.0 Payment Terms
19.0 Regulations
20.0 Proposal Opening
21.0 Request for Additional Information
22.0 Contract Documents
23.0 Ownership of Documents
24.0 Confidentiality of Documents
25.0 Equal Opportunity Clause
26.0 Business License
27.0 Nonresident/Foreign Contractors
28.0 Certificate of Compliance with Section 34.600 RSMo., et seq. (Anti-Discrimination Against Israel Act)
29.0 Local Preference
Format, Content, and Submission of Proposals
1.0 Forms and Attachments
2.0 Proposal Due Date
3.0 Addenda
4.0 Selection Process
5.0 Awards
6.0 Budgetary Constraints
7.0 Order of Precedence
8.0 Affidavit for Service Contracts
9.0 Open Competition
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
PART III
Page 3 of 55
10.0 Additional Purchases by Other Public Entities
11.0 Work Authorization Affidavit and E-Verify
12.0 Insurance
13.0 Compliance
14.0 Sample Contract
15.0 Renewal Option
16.0 Prevailing Wage
17.0 Questions Regarding Specifications or Proposal Process
18.0 Criteria for Award
Enclosure I, Proposal Ranking Score Sheet
Enclosure II, Interview Ranking Score Sheet
Enclosure III, Table of Contents for Submittal
Form No. 1: Provider Profile
Form No.2: Key Outside Consultants
Form No. 3: List of References and Experience
Form No. 4: Personnel Qualifications
Form No. 5: Project Approach Narrative
Form No. 6A: Service-Related Direct Expenses
Form No. 6B: Total Cost
Form No. 7 Affidavit of Compliance
Form No. 8 Certification Regarding Potential Conflicts of Interest
Form No. 9 Certification of Compliance with Section 34.600 RSMo., et. seq.
Form No. 10 Certification of Signature Authority Form
Form No. 11 Statement of “No Proposal”
PART IV
Insurance Requirements
PART V
Standard Terms and Conditions
PART VI
Infrastructure-as-a-service Terms and Conditions
PART VII
Current Prevailing Wage and Incremental Increase No. 33, section 039-Greene County
EXHIBITS
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
Page 4 of 55
PART I
DESCRIPTION OF PROJECT AND SERVICES REQUIRED
1.0 INTRODUCTION/DESCRIPTION OF PROJECT/SERVICES:
The Springfield-Branson National Airport is seeking proposals from qualified firms/providers to design and implement a replacement
public address and terminal paging system at the main terminal.
The Springfield-Branson National Airport is looking to enhance passenger experience and improve operations for airport and tenant
staff by replacing the current end-of-life AtlasIED system, with one that is secure, reliable, and scalable. The driving force is
replacement of legacy equipment using the Cobranet protocol that is end-of-life/end-of-support.
The new system should prioritize secure, reliable, and clear communication throughout the terminal while providing an intuitive easy-
to-use interface. The airport uses the system to disseminate a variety of information and communications, including scheduled pre-
recorded announcements, zone based and terminal wide announcements, per airline gate boarding calls, emergency broadcasts, and
would like the option to be able to play background noise or music if desired.
The project will encompass all design, installation, support, and warranty of software and hardware, as well as the cut-over, testing,
and training of the new system as defined in the request for proposal.
In addition to the procurement and installation of the hardware, SGF is seeking proposals for a five-year maintenance agreement.
2.0 SCOPE OF SERVICES
The objective is to replace the existing IED system headend, including servers, software, amplifiers, and any other hardware
required to provide the airport with a turnkey, full featured, and fully functioning PA/Terminal Address system.
2.1 SYSTEM REQUIREMENTS:
2.1.1 IP and Dante protocol system and components. No reliance on Cobranet or Cobranet workarounds will be
accepted.
2.1.2 Redundant headend with proposal for highly available or fail-over scenarios to maximize system uptime and
function in 24x7x365+ airport environment.
2.1.3
Spare parts ready to hot swap including (3) spare paging stations, (6) spare microphones, (2) spare channels/cards,
failover DSPs, backup amplifiers at correct settings to facilitate redundancy and fast recovery. Minimum quantities
listed, service provider may make recommendations.
2.1.4 Centralized management, configuration backup and change tracking, monitoring, and alerting leveraging industry
best practice SNMPv3 or similar.
2.1.5
Industrial grade, PoE powered, Dante compatible, IP paging stations/consoles with intuitive zone selection, group
paging, emergency announcement interrupt from designated locations, and replaceable/serviceable parts and
microphones.
2.1.6 Integrate with approximately 540 existing 70v/100v AtlasIED ceiling speakers and surface mount speakers.
2.1.7 Redundant power-supplies where possible on hardware, especially within racks in audio/network closets.
2.1.8 Network configuration to facilitate Gigabit Ethernet, mixed network traffic, Quality of Service (QoS), DSCP tagging,
support for multicast, and any Dante or other network needs.
2.1.9 Capability of system to integrate with SGF Flight Information Display System (FIDS) Terminal Systems International
(TSI) for visual paging
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
Page 5 of 55
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
