Glade Street Bridge Replacement

REQUEST FOR QUALIFICATIONS
Request for Letters of Interest and Statements of Qualifications for
GLADE STREET BRIDGE REPLACEMENT
RFQ26123
Issue Date: 2.9.26
Proposals shall be complete and comply with the requirements listed herein.
SUBMISSION DEADLINE: Submit proposals electronically in PDF format only by
12:00 PM, March 10, 2026 to the email address bids@cityofws.org. Responses
received after this date and time will not be considered.
THE CITY OF WINSTON-SALEM DESIRES TO ENGAGE A QUALIFIED FIRM FOR
PROFESSIONAL CONSULTING SERVICES TO DESIGN THE REPLACEMENT OF THE
GLADE STREET BRIDGE OVER PETERS CREEK IN
WINSTON-SALEM, NORTH CAROLINA
Summary: The Glade Street bridge over Peters Creek consists of a three-span structure with reinforced
concrete abutments, reinforced concrete interior bents with concrete footings, and reinforced concrete T-
beams with a reinforced concrete bridge deck overlaid with asphalt. The bridge has reached its end-of-life
cycle and the bridge weight rating for vehicles is restricted to 30 Tons for a Single Vehicle and 34 Tons for
a Truck Tractor Semitrailer. The bridge is located within City of Winston Salem city limits, approximately
0.1 miles from the intersection of Hawthrone Rd and E. Glade Street.
The Glade St over Peters Creek bridge replacement project will provide civil and roadway design services
for a new bridge. The typical section of the bridge shall consist of three 12' lanes of travel for vehicles,
two 6' sidewalks with curb, a climbing 5' bike line in the Eastbound direction and a black 2-Bar metal
barrier rail. The project will retain the granite curbing on the Hanes Park side of the bridge to meet the
Historical District requirements. For a detailed scope of work, see "Section 2 - Scope of Work".
All applicants should be familiar with the processes and requirements and be able to assume design
responsibilities as described above. Applicants shall provide examples of their familiarity with the processes
and requirements and their ability to assume design responsibilities in "Chapter 2 - Team Qualifications".
All questions concerning this RFQ or the scope of work should be submitted in writing to Catherine Knisley
at catherinek@cityofws.org by the End of Question period of 12:00 PM, February 24, 2026.
A site visit pre-bid conference will be held at 10:00 AM, February 17, 2026. We will park at the nearby
YMCA (775 W End Blvd, Winston-Salem, NC 27101) and walk to the bridge.
This RFQ will in no manner be construed as a commitment on the part of the City to award a contract. The
City reserves the right to reject any or all applications; to waive minor irregularities in the RFQ process or
in the applications; to re-advertise this RFQ; to postpone or cancel this process; select and procure parts of
services; and to change or modify the RFQ schedule at any time.
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SECTION 1: NOTICE TO PROPOSERS, COMPLIANCE, AND EXPECTATIONS
It is the policy of the City that an employee, officer, or agent of City may not participate in any manner in
the bidding, awarding, or administering of contracts in which they, or a member of their immediate family,
their business partner, or any organization in which they serve as an officer, director, trustee, or employee,
has a financial interest.
The successful proposer must comply with all provisions of the Americans with Disabilities Act (ADA),
the Equal Employment Opportunity Act (EEOA), and all rules and regulations promulgated thereunder. By
submitting a proposal, the successful proposer agrees to indemnify the City from and against all claims,
suits, damages, costs, losses, and expenses in any manner arising out of, or connected with, the failure of
the Company, its subcontractors, agents, successors, assigns, officers, or employees to comply with the
provisions of the ADA, EEOA, or the rules and regulations promulgated thereunder.
No special inducements will be considered that are not a part of the original bidding document.
City's Rights and Options
The City, at its sole discretion, reserves the following rights:
* To supplement, amend, substitute or otherwise modify this RFQ at any time
* To cancel this RFQ with or without the substitution of another RFQ
* To take any action affecting this RFQ, this RFQ process, or the services subject to this RFQ that
would be in the best interests of the City
* To issue additional requests for information
* To require one or more service providers to supplement, clarify, or provide additional information
in order for the City to evaluate the responses submitted
* To share the Proposals with City employees other than the Evaluation Committee or City advisory
committees as deemed necessary
* To award all, none, or any part of the Services that is in the best interest of the City, with one or
more of the Service Providers responding, which may be done with or without re-solicitation.
* To discuss and negotiate with selected Service Provider(s) any terms and conditions in the
Proposals including but not limited to financial terms
* To negotiate a contract with a service provider based on the information provided in response to
this RFQ.
Public Records
Any material submitted in response to this RFQ will become a "public record" once the proposer's
document(s) is opened and the proposer is determined to be a participant in the solicitation process and
shall be subject to public disclosure consistent with Chapter 132, North Carolina General Statutes.
Proposals submitted under this section shall not be subject to public inspection until a contract is awarded
N.C.G.S 143-129.8(d).
Trade Secrets/Confidentiality
Proposers must claim any material that qualifies as "trade secret" information under N.C.G.S. 66152(3) in
their response to this RFQ and must state the reasons why such exclusion from public disclosure is necessary
and legal.
To properly designate material as trade secret under these circumstances, each Proposer must take the
following precautions: (a) any trade secrets submitted by a Proposer should be submitted in a separate,
sealed envelope marked "Trade Secret - Confidential and Proprietary Information - Do Not Disclose Except
for the Purpose of Evaluating this Proposal," and (b) the same trade secret/confidentiality designation
should be stamped on each page of the trade secret materials contained in the envelope
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Do not attempt to designate your entire proposal as a trade secret, and do not attempt to designate
pricing information as a trade secret. Doing so may result in your bid being disqualified.
In submitting a proposal, each Proposer agrees that the City may reveal any trade secret materials contained
in such response to all City staff and City officials involved in the selection process, and to any outside
consultant or other third parties who assist City in the selection process. Furthermore, each Proposer agrees
to indemnify and hold harmless the City and each of its officers, employees, and agents from all costs,
damages, and expenses incurred in connection with disclosing any material, which the Proposer has
designated as a trade secret.
The City reserves the right to make all final determination(s) of the applicability of North Carolina General
Statutes 132-1.2, Confidential Information.
Familiarity with Laws and Ordinances
The submission of a proposal on the services requested herein shall be considered as a representation that
the Proposer is familiar with all federal, state, and local laws, ordinances, rules, and regulations which affect
those engaged or employed in the provision of such services, or which in any way affects the conduct of
the provision of such services; and no plea of misunderstanding will be considered on account of ignorance
thereof. If the Proposer discovers any provisions in the RFQ documents that are contrary to or inconsistent
with any law, ordinance, or regulation, it shall be reported to the City in writing without delay.
The Proposer agrees that in carrying out this contract, compliance will be maintained with all applicable
federal, state, and local laws, specifically including, without limitations, the Occupational Safety and Health
Act of 1970 and Section 1324A, the Immigration Reform and Control Act.
The Proposer certifies that the proposal is made in good faith and without collusion with any person making
a proposal or with any officer or employee of the City.
The Proposer agrees, in connection with the performance of this contract, not to discriminate against any
employee or applicant for employment because of race, religion, color, gender, age, handicap, political
affiliation, or national origin.
Ethics Policy / Code of Conduct
The City has established guidelines for ethical standards of conduct for City representatives and to provide
guidance in determining what conduct is appropriate in particular cases. City representatives should
maintain high standards of personal integrity, truthfulness, honesty, and fairness in carrying out public
duties; avoid any improprieties in their roles as public servants including the appearance of impropriety;
and never use their position or power for improper personal gain. In establishing an ethics policy, the City
desires to protect the public against decisions that are affected by undue influence, conflicts of interest, or
any other violation of these policies as well as promote and strengthen the confidence of the public in their
governing body. The City's Ethics Policy is located on the City's website whose specific address is:
https://www.cityofws.org/820/Procurement-Guidelines.
Stimulation of the Local Economy
In an effort to stimulate the local economy, foster development and promote efficiency in the provision of
city services and the completion of various city projects, the City of Winston-Salem has undertaken an
initiative to strongly encourage all parties contracting with the City of Winston-Salem to evaluate their
internal operations and hiring practices and, where appropriate, to initiate efforts to stimulate the local
economy by hiring applicants and contractors from the Winston-Salem/Forsyth County Area and by
utilizing minority and women contractors and service providers. Such efforts to stimulate the local
economy may be accomplished by posting job vacancies with the North Carolina Employment Security
Commission, the Piedmont Triad Regional Council of Governments, and the Winston-Salem Urban
League; and utilizing the State of North Carolina Office for Historically Underutilized Business database
(https://evp.nc.gov/vendors) or other local resources such as the City of Winston-Salem M/WBE Program
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to identify Winston-Salem/Forsyth County based contractors and subcontractors. Stimulation of the local
economy requires a collaborative effort of both the public and private sector. The City is committed to
taking reasonable steps to achieve said goal.
Iran Divestment Act
Provider hereby certifies that it is not on the North Carolina State Treasurer's list of persons engaging in
business activities in Iran, prepared pursuant to NCGS 147-86.58, nor will Provider utilize on this
agreement any subcontractor on such list.
Divestment from Companies that Boycott Israel
Contractor hereby certifies that it is not on the North Carolina State Treasurer's list of companies engaged
in a boycott of Israel in violation of NCGS 147-86.80 et. seq. and that it will not utilize on this agreement
any subcontractor on said list.
E-Verify Compliance
Per N.C.G.S. 143-133.3, CONTRACTOR shall comply with the requirements of Article 2 of Chapter 64 of
the North Carolina General Statutes. Further, if the CONTRACTOR utilizes a subcontractor, the
CONTRACTOR shall require the subcontractor to comply with the requirements of Article 2 of Chapter 64
of the North Carolina General Statutes.
Right to Audit
To confirm compliance with the terms of this Agreement, the City's MWBE program, local, state, and
federal laws and regulations, the City may, at all reasonable times upon reasonable prior notice during
usual business hours, inspect, audit and examine for a period up to five (5) years after completion of the
service or project detailed in this Agreement, all accounts and books of Contractor and, where necessary,
make copies of the Contractor's documents necessary to determine compliance. Such right may be
exercised through any agent or employee of City or by independent certified public accountants designated
by the City. The Contractor shall permit the aforementioned inspection, audit and examination, and where
necessary, the City to make copies of documents verifying compliance as indicated herein.
Nondiscrimination Ordinance
As a condition of entering into this contact, the Contractor represents and warrants that it will fully comply
with the City's Non-Discrimination Policy, as set forth in Chapter 2, Section 2-8 Entitled "Policy of
Nondiscrimination" of the Winston-Salem City Code. As part of such compliance, the Contractor shall not
discriminate on the basis of race, ethnicity, color, creed, religion, sex, sexual orientation, gender identity,
gender expression, pregnancy, veteran status, disability, age, marital status, familial status, protected
hairstyle, political affiliation or national origin in the screening of applicants, the hiring and treatment of its
employees, the provision of the goods and/or services set forth herein, or the solicitation, selection, hiring,
or treatment of its subcontractors, vendors or suppliers, (hereinafter collectively "subcontractors"), if any,
in connection with this contract or the contract solicitation process if applicable, nor shall the Contractor
retaliate against any person or entity for reporting instances of such discrimination. The Contractor shall
enact employment policies consistent with this obligation to refrain from such discrimination and shall
provide evidence of such to the City within 90 calendar days of the first receipt of City funds. The Contractor
shall provide equal opportunity for subcontractors to participate in all of its subcontracting and supply
opportunities, if any, under this contract, provided that nothing contained in this clause shall prohibit or
limit otherwise lawful efforts to remedy the effects of marketplace discrimination that has occurred or is
occurring in the marketplace. The Contractor understands and agrees that a violation of this clause shall be
considered a material breach of this contract and may result in termination of this contract, disqualification
of the Contractor from participating in future City contracts pursuant to Winston-Salem City Code Section
2-3 or other sanctions. Furthermore, as a condition of entering into this contract, the Contractor agrees to:
(a) promptly provide to the City in a format specified by the City all information and documentation that
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may be requested by the City from time to time regarding the screening of applicants, the hiring and
treatment of its employees particularly if City funds were used in connection with hiring and compensation
process, and the solicitation, selection, treatment and payment of subcontractors, if any, in connection with
this Agreement; and (b) if requested, provide to the City within sixty days after the request a truthful and
complete list of the names of all subcontractors that the Grantee has used under this contract, including the
total dollar amount paid by the Contractor on each subcontract or supply contract. The Contractor further
agrees to fully cooperate in any investigation conducted by the City pursuant to the City's
Nondiscrimination Policy, to provide any documents, relevant to such investigation, that are requested by
the City. The Contractor agrees to provide to the City from time to time on the City's request, payment
affidavits detailing the amounts paid by the Contractor to subcontractors and suppliers in connection with
this contract within a certain period of time. Such affidavits shall be in the format specified by the City
from time to time. Nothing in this contract shall negate or diminish the requirements of the City's MWBE
program. Nothing in this contract shall infringe upon any rights afforded to the Contractor by state or federal
law.
End of Section 1: Notice to Proposers
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SECTION 2: SCOPE OF WORK
This RFQ is to solicit responses from qualified firms to provide professional consulting services to design the
Glade Street bridge over Peters Creek replacement project in Winston-Salem, North Carolina. The bridge
is located 0.1 miles from the intersection of Hawthrone Rd and Glade St.
Summary: The Glade Street Bridge over Peters Creek replacement project will provide civil and roadway
design services for a new bridge with three 12' lanes of travel for vehicles, two 6' sidewalks with curb, a
climbing 5' bicycle lane in the Eastbound direction, and a black 2-Bar metal barrier rail. The project will
retain the granite curbing along Glade St on the Hanes Park side of the bridge to meet the West End
Historical requirements. The project deliverables shall include utility-make-ready and traffic control plans
to facilitate the construction of the bridge replacement while maintaining access for local traffic.
All applicants should be familiar with the processes and requirements and be able to assume design
responsibilities as described above. Applicants shall provide examples of their familiarity with the processes
and requirements and their ability to assume design responsibilities in "Chapter 2 - Team Qualifications".
The solicitation, selection, and negotiation of a contract shall be conducted in accordance with all City and
Department requirements and guidelines.
The primary and/or subconsultant firm(s) shall be pre-qualified by the Department to perform ALL
the Discipline Codes listed below for the City. Discipline Codes required are:
014 - Archaeological Resource Survey
024 - Bridges - Spans under 200'
032 - Categorical Exclusions /Minimum Criteria Determination Checklists
036 - Community Impact Assessment/Indirect and Cumulative Effects
059 - Eco and Biotic Comm Studies
063 - Environmental Assessment/Finding of No Significant Impact
066 - Environmental impact statement/ Record of Decision
070 - Erosion and Sediment Control Design076 - Freshwater Aquatic Surveys
106 - Historic Archaeological Survey
116 - Indirect and Cumulative Effects Assessment
132 - Landscape & Streetscape Design
152 - Pavement Design
155 - Pavement Markings Plans
168 - Project Management
170 - Property Management
171 - Public Involvement
235 - Subsurface Utility Engineering
243 - Threatened and Endangered Species Surveys
247 - Traffic Control Plans
269 - Urban Roadway Design
270 - Utility Coordination
287 - Wetland, Stream and Buffer Permitting
294 - Roadway Foundation Invest and Design
295 - Structure Foundation Invest and Design
296 - Retaining Wall Invest and Design
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308 - Limited English Proficiency360 - Topographic Surveying
361 - Boundary Surveying
362 - Easement Surveying
434 - Tier 2 Complete Hydrologic and Hydraulic Design
WORK CODES for each primary and/or subconsultant firm(s) SHALL be listed on the respective RS-2
FORMS (see section 'SUBMISSION ORGANIZATION AND INFORMATION REQUIREMENTS').
SUBCONSULTANTS ARE PERMITTED AND ARE ENCOURAGED UNDER THIS CONTRACT.
REQUIREMENTS OF SCOPE:
1. Provide civil and bridge design services for the Glade St over Peters Creek bridge replacement
project that will include a new bridge with three 12' vehicle travel lanes, two 6' sidewalks with
curb, a climbing 5' bicycle lane, and a black 2-bar metal barrier rail. Bridge to meet NCDOT
Structures Management Unit Manual and AASHTO LRFD Design Manual Standard
specifications.
2. Provide Roadway design services to encompass Glade St roadway on West and East sides of
bridge. Project limits are defined but not limited to the eastern curb line of N. Hawthrone Rd and
200' feet from the east abutment on the existing bridge. Roadway design to meet local, state and
federal requirements.
3. Provide civil design services for sidewalk connections to the bridge and transition from 6'
sidewalks to 5' sidewalks within project limits Any existing curb line that is altered requires a new
6' sidewalk. All sidewalks to be ADA compliant.
4. Provide civil design services to incorporate the 1.5' utility strip where applicable on both sides of
Glade St and bridge within project limits.
5. Provide civil design services to retain and preserve features that give special character to the West
End historical district. Features include granite curbing, river rock wall, and vegetation.
6. Provide services to include traffic control plans, detour routing, and sidewalk closures from N.
Sunset Dr. to N. Hawthrone Rd. 1st St. and N. Sunset Dr. to be utilized as preferred detour route.
It is preferred for Glade St to remain open during the bridge replacement construction if feasible.
Glade St. to remain open during applicable utility relocation.
7. Provide services for public outreach and involvement which includes the coordination and
facilitation of one (1) public engagement meeting to solicit feedback at the 30% design stage.
8. Provide services to include utility coordination, utilities by others (UBO) plans, full utility
relocation construction plans. Utility poles may be relocated to back of sidewalk instead of utility
strip within project limits on park side of project. No future utilities attached to new bridge.
9. Hydrologic and hydraulic design services are to be based on a no rise condition.
10. Provide services to acquire all applicable permits to meet local, state and federal requirements.
11. Provide civil design services to include all erosion control permits and plans.
12. Provide all engineering and project assistance to acquire new right of way if applicable to project.
ROW phases to meet federal or state funded project requirements. PEF does not need to include
ROW appraisals and negotiators. PEF to include survey work and mapping services.
13. Project management and oversight according to NCDOT Locally Administered Projects guidelines.
Deliverables:
30% Plans August 31st, 2026
60% Plans (~3 months after 30% plans) November 30th, 2026
90% Plans (~2 months after 60% plans) January 31st, 2027
100% Plans (~1 months after 90% plans) March 5th, 2027
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PROPOSED CONTRACT TIME: From Notice To Proceed until project completion, anticipated
completion time of ~8 months. Anticipated firm selection and notification will be April 2026.
Anticipated Notice to Proceed shall be end of May 2026.
PROPOSED CONTRACT PAYMENT TYPE: LUMP SUM; NOT TO EXCEED negotiated price, to
be invoiced no more than once every 30 days.
End of Section 2: Scope of Services Description
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SECTION 3: SUBMISSION FORMAT
Firms submitting Letters of Interest and Statements of Qualifications (LOI/SOQs) are encouraged to
carefully check them for conformance to the requirements identified herein. All qualified firms who submit
responsive proposals will be considered. If, however, a LOI/SOQ does not meet these requirements, they
will be disqualified, and no exceptions will be granted. Do NOT submit fee information with your proposal!
FORMAT FOR SUBMISSION:
Submit only electronic proposals in PDF format only as noted on Page 1. All Proposals should be
limited to 15 pages (not including MWBE forms, RS-2 forms, single page cover, and blank section
dividers) and shall be typed on 8-1/2" x 11" sheets, single-spaced, one-sided, not less than size 11 font
(organization charts, picture titles, etc. not less than 8 font).
The LOI must include the name, address, telephone number, and e-mail address of the prime consultant's
contact person for this RFLOI (see also Section 1 requirements below).
All questions concerning this request for Letters of Interest/Statement of Qualifications, or the scope
of this work must be submitted in writing only by the date and time listed on Page 1, to Catherine
Knisley, Construction Specialist Purchaser at catherinek@cityofws.org. If you feel the information
provided is inadequate to submit a Letter of Interest, please contact her. The firm selected will be notified
by telephone. Notification will be given to those firms that were not selected by e-mail.
* Anticipated firm selection and notification will be April 2026.
Each LOI/SOQ should be assembled as follows (see also Page 14 - Evaluation Criteria):
Section I - Introduction
The Introduction should demonstrate the consultant's overall qualifications to fulfill the requirements of the
scope of work and should contain the following elements of information:
* Expression of firm's interest in the work;
* Statement of whether firm is on the Department register;
* Date of most recent private engineering firm qualification;
* Statement regarding firm's(') possible conflict of interest for the work; and
* Summation of information contained in the letter of interest.
Section II - Team Qualifications
This chapter should elaborate on the general information presented in the introduction, to establish the
credentials and experience of the consultant to undertake this type of effort. The following must be included:
* Identify recent, similar projects the firm - acting as the prime contractor or as a sub-contractor - has
conducted which demonstrates its ability to conduct and manage the project. Provide a synopsis of
each project and include the date completed and contact person (email and phone number
minimum).
* If subconsultants are involved, provide corresponding information describing their qualifications as
requested in bullet number 1 above.
Section III - Team Experience
This section should contain the following information:
This chapter must provide the names, classifications, and location of the firm's North Carolina
employees and resources to be assigned to the advertised work; and the professional credentials and
experience of the persons assigned to the project, along with any unique qualifications of key
personnel. Although standard personnel resumes may be included, identify pertinent team
experience to be applied to this project. Specifically, the City and the Department are interested in
the experience, expertise, and total quality of the consultant's proposed team. If principals of the
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firm will not be actively involved in the project, do not list them. The submittal shall clearly indicate
the Consultant's Project Manager, other key Team Members and his/her qualifications for the
proposed work. Also, include the team's organization chart for the Project / Plan. A Capacity Chart
/ Graph (available work force) should also be included. Any other pertinent information should also
be listed in this section.
Note: If a project team or subconsultant encounters personnel changes, or any other changes of
significance dealing with the company, the City Engineering Division and NCDOT should be
notified immediately. The Consultant should also indicate their intent to assign the Project Manager
and other Team Members designated as Key Personnel to the project for the entire project duration.
Section IV - Technical Approach
This section should contain the following information:
The consultant shall provide information on its understanding of, and approach to accomplish, this
project, including their envisioned scope for the work, their management approach, any innovative
ideas/approaches the firm will consider, and a schedule to achieve the dates outlined in this RFLOI.
Section V - M/WBE Affidavit of Minority Participation/Good Faith Efforts
This section is limited to five (5 pages), unless additional pages are required to show good faith efforts, and
should contain the following information:
* Identification of Minority Business Participation form (Unless the consultant intends to perform
100% of the work with Own Workforce); and
* Fully-executed "Affidavit A"; detailed information is not required at this time but is a commitment
by the proposer to either meet the 10% goal or make a good faith effort; and
* Subcontractor Utilization form- Listing all non-M/WBE subcontractors and suppliers that you
intend to use on this contract. NOTE: you will only receive credit for HUB-certified minority or
woman-owned firms; or
* If applicable, fully executed "Affidavit B" committing to self-performing 100% of the work [submit
this form in lieu of the other three forms listed above]. NOTE: A firm submitting Affidavit B will
receive zero points for M/WBE participation unless the firm is a certified M/WBE.
Please note that the 10% goal for participation by minority and women-owned businesses established
for this service applies to each project. Additionally, failure to provide this form with proposal could
be considered as non-responsive and the proposal may not be considered.
Note: If unsure of which specific M/WBE document is required for your response, contact
Gwendolyn Teal, Diversity Compliance Specialist at gwendolynt@cityofws.org or by phone at
336-747-7459.
End of Section 3: Submission Format
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