Video Traffic Count Services

Location:	North Carolina
Posted:	Aug 31, 2026
Due:	Oct 1, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services T - Photographic, Mapping, Printing, and Publications Services
Solicitation No:	274-TR-2026-06
Publication URL:	To access bid details, please log in.

Solicitation Number:	274-TR-2026-06
Project Title:	Video Traffic Count Services
Description:	Converting video data from any camera to traffic engineering reports such as turning movement counts, pedestrian counts, bicycle counts, gap studies, delay studies, and classification studies for up to 450 locations.
Opening Date:	10/1/2026 4:00 PM
Posted Date:	9/1/2026
Status:	Open
Department:	CITY OF RALEIGH


Solicitation Number * 274-TR-2026-06	Department CITY OF RALEIGH	Status Reason Open
Opening Date 2026-10-01T16:00:00.0000000	Posted Date * 2026-08-31T20:59:47.0000000Z	Primary Commodity Code Public administration
Mandatory Conference/Site Visit — —	Special Instructions Rebecca Duffy Signs and Markings Manager Email: Rebecca.Duffy@raleighnc.gov	Solicitation Type * RFP
Owner Nikolai Merza
Description Converting video data from any camera to traffic engineering reports such as turning movement counts, pedestrian counts, bicycle counts, gap studies, delay studies, and classification studies for up to 450 locations.

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Request for Proposals # 274-TR-2026-06

Title: Video Traffic Count Services

Issue Date: August 31, 2026

Due Date: October 1, 2026 no later than 4:00PM EST

*LATE PROPOSALS WILL NOT BE ACCEPTED*

Issuing Department: Transportation

Direct all inquiries concerning this RFP to:

Rebecca Duffy

Signs and Markings Manager

Email: Rebecca.Duffy@raleighnc.gov

(v.09/15/25)

Table of Contents

1. Introduction .............................................................................................. 2

1.1 Purpose ............................................................................................. 2

1.2 Background........................................................................................ 2

1.3 RFP Timeline ..................................................................................... 3

1.4 Pre-Proposal Conference .................................................................. 3

1.5 Proposal Question ............................................................................. 3

1.6 Proposal Submission Requirements & Contact Information .............. 4

1.7 Business Engagement & Opportunities ............................................. 5

1.8 Rights to Submitted Material.............................................................. 5

1.9 Communications ................................................................................ 6

1.10 Lobbying ............................................................................................ 6

1.11 Conflicts of Interest ............................................................................ 6

1.12 Proposer Expenses ........................................................................... 7

1.13 Proposer Acceptance ........................................................................ 7

2. Proposals ................................................................................................. 7

2.1 Request for Proposals Required Document Format .......................... 8

2.2 RFP Documents .............................................................................. 10

3. Proposal Evaluation .............................................................................. 10

3.1 Proposal Evaluation Criteria (Stage 1)............................................. 10

3.2 Interview/Demonstration (Stage 2) .................................................. 11

3.3 Final Selection ................................................................................. 11

3.4 Notice to Proposers Regarding RFP Terms & Conditions ............... 12

3.5 Contract Term…………………………………………………………….12

4. Scope of Services .................................................................................. 12

Appendix I – Proposal Cost Form ................................................................... 13

Appendix II – Proposer Questionnaire ........................................................... 14

Appendix III – Reference Questionnaire (Instructions) ................................. 15

Appendix III – Reference Questionnaire Form ............................................... 16

Appendix IV – Sample Contract ...................................................................... 18

1 INTRODUCTION

1.1 Purpose

The City of Raleigh (COR) is solicitating proposals from one or more firms with which to

contract for the following services:

Converting video data from any camera to traffic engineering reports such as turning

movement counts, pedestrian counts, bicycle counts, gap studies, delay studies, and

classification studies for up to 450 locations. The term of the contract will be 24 months.

A detailed scope of services is provided in Section 4 of this document.

All information related to this solicitation, including any addenda, will be posted to the

North Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

Rebecca Duffy

Email Address

Rebecca.Duffy@raleighnc.gov

1.2 Background

The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing

areas in the country. A great economy, top educational institutions, and exceptional health

care facilities are some of the characteristics that attract people to the triangle area. The

mild climate, diverse work force and proximity to Research Triangle Park combine to make

Raleigh a great place to live.

Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and

economic sustainability. The City conserves and protects our environmental resources

through best practice and cutting-edge conservation and stewardship, land use,

infrastructure and building technologies. The City welcomes growth and diversity through

policies and programs that will protect and enhance Raleigh’s existing neighborhoods,

natural amenities, history, and cultural and human resources for future generations. The

City leads to improve quality of life for neighborhoods and standard of living for all citizens.

The City works with universities, colleges, citizens, and local partners to promote new

technology, create new job opportunities, and encourage local businesses and

entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry

out the duties of the City through transparent civic engagement and by providing the very

best customer service to our citizens.

The Traffic Engineering Division of the Transportation Department is responsible for

maintaining over 600 traffic signals. The counts provided by this service will help us

ensure our traffic control devices function safe and efficiently for all modes of

transportation.

1.3 Request for Proposal (RFP) Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation.

The City of Raleigh reserves the right to modify and/or adjust the following schedule to

meet the needs of the service. All times shown are Eastern Time (EST):

RFP Process

RFP Date

Date and time

August 31, 2026

Pre-Proposal Meeting/Site-Visit

(if required)

Deadline for Written Questions

City Response to Questions

(anticipated)

Proposal Due Date and Time

N/A

September 10, 2026, at 2:00 PM

September 17, 2026, at 5:00 PM

October 1, 2026, at 4:00 PM

Evaluation Meeting

N/A

(anticipated)

Interviews

N/A

(if required)

Selection Announced

N/A

(tentative)

1.4 Pre-Proposal Conference

If the City of Raleigh elects to conduct a Pre-Proposal Conference or Site Visit, attendance

by prospective proposers is strongly encouraged but is not mandatory. Prospective

Proposers are encouraged to submit written questions in advance. Date, time, and

location of pre-proposal conference is shown above in the RFP Timeline (Section 1.3).

1.5 Proposal Questions

Requests for clarification and questions to this RFP must be received by the City not later

than the date shown above in the RFP Timeline (Section 1.3) for the submittal of written

inquiries. The firm’s failure to request clarification and submit questions by the date in

the RFP Timeline above shall be considered to constitute the firm’s acceptance of all

City’s terms and conditions and requirements.

The City shall issue addenda reflecting questions and answers to this RFP, if any, and

shall be posted to North Carolina electronic Vendor Portal (eVP). No information,

instruction or advice provided orally or informally by any City personnel, whether made in

response to a question or otherwise in connection with this RFP, shall be considered

authoritative or binding. Proposers can only rely on written material contained in an

Addendum to this RFP.

It is important that all Proposers submitting to this RFP periodically check eVP for

any Addenda. It is the Proposers responsibility to ensure that all addenda have

been reviewed and, if required signed and returned.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

Rebecca Duffy

Email Address

Rebecca.Duffy@raleighnc.gov

1.6 Proposal Submission Requirements and Contact Information

Proposals must follow the format as defined in Section 2 (PROPOSALS), and be

addressed and submitted as follows:

DELIVERED BY US POSTAL SERVICE

MAIL:

City of Raleigh

ATTN: Rebecca Duffy

PO Box 590

Raleigh, NC 27602

RFP No. 274-TR-2026-06

DELIVERED BY OTHER DEIVERY

SERVICES:

City of Raleigh

ATTN: Rebecca Duffy

2530 Westinghouse Boulevard

Raleigh, NC 27604

RFP No. 274-TR-2026-06

Proposals must be enclosed in an envelope or package and clearly marked with the name

of the submitting company, the RFP number and the RFP Title.

Proposers must submit:

A. one (1) signed original;

B. one (1) electronic version of the signed proposal and;

C. and three (3) copies of the signed proposal.

The electronic version of the Proposal must be submitted as a viewable and printable

Adobe Portable Document File (PDF) on a USB Flash Drive. Both hard copy and

electronic versions must be received by the City on or before the RFP due date and time

provided in RFP Timeline (Section 1.3). Proposals received after the RFP due date and

time will not be considered and will be returned unopened to the return address on the

submission envelope or package.

Proposers must respond to the entire Request for Proposals (RFP). Any

incomplete proposal may be eliminated from competition at the discretion of the

City of Raleigh. The City reserves the right to reject any or all proposals for any reason

and to waive any informality it deems in its best interest.

Proposals that arrive after the due date and time will not be accepted or considered for

any reason whatsoever. If the firm elects to mail in its response, the firm must allow

sufficient time to ensure the City’s proper receipt of the package by the time specified in

the RFP Timeline (Section 1.3). Regardless of the delivery method, it is the responsibility

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Video Traffic Count Services

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