McLeansville HVAC Preventative Maintenance,Service

Location:	North Carolina
Posted:	Apr 28, 2026
Due:	May 12, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	Doc2168066896
Publication URL:	To access bid details, please log in.

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STATE OF NORTH CAROLINA

North Carolina Department of Public Safety

Invitation for Bid : 19-IFB-2090863153-HDE

McLeansville HVAC Systems Preventative Maintenance Service

Date of Issue: April 13, 2026

Bid Opening Date: May 12, 2026

At 2:00 PM ET

Direct all inquiries concerning this IFB to:

Debbie Hill

Procurement Specialist II

Email: Debbie.hill@ncdps.gov

Phone: 984-255-7172

STATE OF NORTH CAROLINA

Invitation for Bid #

19-IFB-2090863153-HDE

______________________________________________________

For internal State agency processing, including tabulation of bids, provide your company’s eVP (Electronic Vendor

Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This

page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available

for public inspection.

This page shall be filled out and returned with your bid.

Failure to do so may subject your bid to rejection.

___________________________________________________

Vendor Name

______________________________

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered

Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor

Portal). If you do not have a Vendor number, register at https://evp.nc.gov/SignIn

Ver: 11/2025

STATE OF NORTH CAROLINA

Department of Public Safety

Refer ALL Inquiries regarding this IFB to the

procurement lead Debbie Hill through the

Message Board in the Sourcing Tool. See section

2.6 for details:

Invitation for Bid No.: 19-IFB-2090863153-HDE

Bids will be publicly opened: May 12, 2026 ( complete when approval to

post)

Using Agency: NC National Guard

Requisition No.: 261399

Commodity No. and Description: 721512 Heating and Cooling and air

Conditioning HVAC Construction and Maintenance Services

EXECUTION

In compliance with this Invitation for Bid (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish and

deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

▪ this bid is submitted competitively and without collusion (G.S. 143-54),

▪ none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of

the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and

▪ it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

▪ it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from

covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its Sub-Vendors for any Contract awarded as a result of this

IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with

more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning fair

employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any

Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,

specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the public

contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of this

response to the IFB, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor is not aware that any

such gift has been offered, accepted, or promised by any employees of your organization.

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL TERMS

AND CONDITIONS incorporated herein. These documents can be accessed from the Ariba Sourcing Tool.

Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids shall not be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE:

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

VENDOR’S AUTHORIZED SIGNATURE*:

DATE:

EMAIL:

Ver: 11/2025

Bid Number: 19-IFB-2090863153-HDE

Vendor: __________________________________________

VALIDITY PERIOD

Offer shall be valid for at least ninety (90) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by mutual

agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this IFB.

ACCEPTANCE OF BIDS

If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement between

the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending upon the

Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on

The attached certification, by ____________________________________________________________________.

(Authorized Representative of North Carolina Department of Public Safety)

Ver: 11/2025

Bid Number: 19-IFB-2090863153-HDE

Vendor: __________________________________________

Contents

1.0 PURPOSE AND BACKGROUND .............................................................................................5

1.1 CONTRACT TERM..................................................................................................................5

2.0 GENERAL INFORMATION.......................................................................................................5

2.1 INVITATION FOR BID DOCUMENT........................................................................................5

2.2 E-PROCUREMENT FEE .........................................................................................................5

2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS.................................5

2.4 IFB SCHEDULE ......................................................................................................................6

2.5 MANDATORY SITE VISIT .......................................................................................................6

2.6 BID QUESTIONS.....................................................................................................................7

2.7 BID SUBMITTAL .....................................................................................................................7

2.8 BID CONTENTS ......................................................................................................................8

2.9 ALTERNATE BIDS..................................................................................................................8

2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS............................................................8

3.0 METHOD OF AWARD AND BID EVALUATION PROCESS ....................................................9

3.1 METHOD OF AWARD.............................................................................................................9

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION.........9

3.3 BID EVALUATION PROCESS ................................................................................................9

3.4 PERFORMANCE OUTSIDE THE UNITED STATES .............................................................10

3.5 INTERPRETATION OF TERMS AND PHRASES..................................................................10

4.0 REQUIREMENTS ...................................................................................................................11

4.1 PRICING................................................................................................................................11

4.2 FINANCIAL STABILITY ........................................................................................................11

4.3 HUB PARTICIPATION ..........................................................................................................11

4.4 BACKGROUND CHECKS.....................................................................................................11

4.5 PERSONNEL.........................................................................................................................12

4.6 VENDOR’S REPRESENTATIONS ........................................................................................12

4.7 AGENCY INSURANCE REQUIREMENTS MODIFICATION .................................................13

4.8 LOBBYING ACTIVITY CERTIFICATION FOR FEDERAL GRANTS.....................................13

4.9 SUB-VENDORS ....................................................................................................................13

4.10 SECRETARY OF STATE REGISTRATION...........................................................................13

5.0 SPECIFICATIONS AND SCOPE OF WORK ..........................................................................13

5.1 SPECIFICATIONS.................................................................................................................13

5.2 DEVIATIONS .........................................................................................................................15

Ver: 11/2025

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	Doc2168066896
Project Title:	McLeansville HVAC Preventative Maintenance,Service
Description:
Opening Date:	5/12/2026 2:00 PM
Posted Date:	4/28/2026
Status:	Open
Department:	DEPARTMENT OF PUBLIC SAFETY


Solicitation Number * Doc2168066896	Department DEPARTMENT OF PUBLIC SAFETY	Status Reason Open
Opening Date 2026-05-12T14:00:00.0000000	Posted Date * 2026-04-28T14:18:39.0000000Z	Primary Commodity Code Heating and cooling and air conditioning HVAC construction and maintenance services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Debbie Hill
Description
Description

McLeansville HVAC Preventative Maintenance,Service

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See also