Hydra-Stop Insertion Valve Sole Source Exemption

NOTICE OF INTENT TO MAKE A NONCOMPETITIVE PURCHASE

Hydra-Stop by Pentair 16" Insertion Valve

September 3, 2026

Lake Havasu City, Arizona intends to purchase the above referenced commodity for which we believe only one know provider in this geographical area exists. This document contains the specifications and justification for the noncompetitive sole/single source procurement. Any vendor who does not agree that this commodity or service is available only from the source described in this document must contact the procurement official listed below by the response deadline. Do Not Contact the Requester. Any questions regarding this notice must be obtained through Administrative Services Department - Procurement Division (hereinafter referred to as "ASD-Procurement") during the publication period.

REQUESTER: Public Works/Wastewater Division

PURCHASE DESCRIPTION: Procure a 16" insertion valve for the London Bridge Channel DIP Wastewater Force Main that services the Island area, ensuring continuous wastewater service to homes and businesses during planned inspection and rehabilitation work. Standardize Hydra-Stop Insertion Insta-Valve as a name brand, no equal product on all future comparable requirements.

PROPOSED SOLE SOURCE SUPPLIER: Hydra-Stop Insertion Insta-Valve Plus by Pentair, manufacturer (Brand Name, No Equal Product).

ANTICIPATED EXPENDITURE: $35,000

JUSTIFICATION FOR THE SOLE/SINGLE SOURCE NONCOMPETITIVE PROCUREMENT: The City requires an insertion valve capable of installation under full operating pressure without disrupting wastewater conveyance. The valve must be certified for wastewater force mains meeting national industry standards, support a direct tap installation, and must be fully functional as a permanent isolation valve after installation. Hydra-Stop Insta-Valve Plus 16" has been researched and found to be the sole product that best meets these requirements.

RESPONSE DEADLINE: OCTOBER 1, 2026 NO LATER THAN 5:00 AM/ARIZONA TIME.

PROCUREMENT SPECIALIST: Susie Fox

928.453.4188 Work Group DID

ACTION TO BE TAKEN: No action is required if you agree with this notice.

If you disagree that this proposed purchase is a valid sole/single source you are requested to email your comments to the Procurement Specialist, above referenced, prior to the "Response Deadline" for comments indicated above. Do Not Contact the Requester. Any questions regarding this notice must be obtained through ASD-Procurement during the publication period.

If for any reason any party does not agree with the proposed sole/single source procurement, they are required to submit the following before the Response Deadline:

The name and contact information of the contesting person.

A detailed explanation of the challenge:

Documentation that your firm can provide a comparable or better procurement item and service that meets or exceeds the stated purchase description and specifications in the justification.

Documentation that your firm can also provide the same proprietary procurement item and service, that is an equivalent or better.

Since costs are identified as a major justification for this notice, submit a cost comparison of the identified costs with your firm's anticipated costs.

Regardless of any prior communications with ASD-Procurement, all suppliers interested in responding to this notice must submit a response to this posting containing complete responses to all of the information required above. Failure to submit all information will result in exclusion from consideration. If, after the public notice period has passed ASD-Procurement determines that there are other interested and qualified suppliers that do meet the specifications of this notice, ASD-Procurement will not award a contract pursuant to this notice. In the case a new invitation for bid or request for proposal will be posted to begin the competitive procurement process. If after the public notice period has passed no valid challenges have been received, then ASD-Procurement may award the contract to the identified supplier without competition. Please read the entire form very carefully before responding to this notice.

Lake Havasu City Website Bids/RFPs Dates of Posting: September 25th through October 1st, 2026.