Pierce Blvd Paving Project

TOWN OF THUNDERBOLT

Invitation to Bid

ITB No. 26-0218

Town of Thunderbolt Pierce Boulevard Milling & Paving

Bid Release: April 20, 2026

Deadline for Questions: May 15, 2026

Bid Due Date: May 20, 2026 by 5:00pm

Town of Thunderbolt

Invitation To Bid

ITB No. 20-1001

Town of Thunderbolt Pierce Boulevard Milling & Paving

OVERVIEW

It is the Town's intent to Mill and Pave approximately eight hundred and eighty linear feet (880 ln. ft.) on Pierce Boulevard and expected to be completed no later than August 31,2026.

BID CORRESPONDENT

Upon Release of this Request for Bid, all vendor communications concerning this acquisition must be directed to the Town correspondent listed below:

Oscar Crosby, Public Works Manager

Town of Thunderbolt

2821 River Drive

Thunderbolt, Georgia 31404

Phone: 912-547-3545

Unauthorized contact regarding the bid with other Town of Thunderbolt employees may result in disqualification. Any oral communications will be considered unofficial and non-binding on the Town of Thunderbolt. Vendor should rely only on written statements issued by the bid correspondent.

BID QUESTIONS

All questions must be submitted in writing to the bid correspondent named above. Questions must be received by May 15, 2026. A list of questions and answers will be provided to all known bidders and by request. Requests may be made to the bid correspondent named above.

BID RESPONSE DATE AND LOCATION

The Finance Department must receive the vendor's bid in a sealed envelope, in its entirety, not later than 5:00 PM, Eastern Standard Time in Thunderbolt, Georgia on May 20, 2026. Bids arriving after the deadline will be returned unopened to their senders. All bids and accompanying documentation will become the property of the Town of Thunderbolt and may not be returned. One (1) original and two (2) copies of this bid must be submitted to allow for evaluation. Bids must be clearly marked on the outside of the package:

Town of Thunderbolt Pierce Boulevard Milling & Paving Project

Vendors assume the risk of the method of dispatch chosen. The Town of Thunderbolt assumes no responsibility for delays caused by any delivery service. Postmarking by the due date will not substitute for actual bid receipt. Late bids will not be accepted nor will additional time be granted to any vendor. Bids may not be delivered by facsimile transmission or other telecommunication or solely by electronic means.

Bid Schedule:

Bid Release: April 20, 2026

Deadline for Questions: May 15, 2026

Bid Due Date: May 20, 2026 by 5:00pm

WAIVER OF TECHNICALITIES

All items must meet or exceed specifications as stated by the Town of Thunderbolt. The Town of Thunderbolt reserves the right to waive any technicalities and to reject or accept any Bid in its entirety or to accept any portion thereof if it is determined that either method results in lower costs, better service, final satisfaction or is otherwise determined to be in the best interest of the Town of Thunderbolt. Award may be made by item number or in total. Determination of best response to bid will be the sole judgment of the Town of Thunderbolt. Bids shall remain valid for ninety days for the date of bid opening.

BID REJECTION

The Town of Thunderbolt reserves the right to reject any or all bids at any time without penalty.

Any vendor, who acts as a supplier to another vendor submitting a bid and also submits a bid of their own, will be viewed as participating in Collusive behavior. This behavior displays a pattern or practice of unethical or immoral business practices. Any vendor associated with this practice may be banned from doing business with the Town of Thunderbolt for up to three years.

MODIFICATION OF BIDS

Any clerical mistake that is patently obvious on the face of the bid may, subject to the limitations described below, be corrected upon written request and verification submitted by the bidders. A nonmaterial omission in a bid may be corrected if the Finance Department determines that correction to be in the Town's best interest. Omissions affecting or relating to any of the following shall be deemed material and shall not be corrected after Bid opening:

Price Information; and

Any required Insurance

WITHDRAWAL OF BIDS

Bids may be withdrawn at any time prior to the bid opening. After bids have been publicly opened, withdrawal of a bid shall be based upon the following:

The Bidder shall give notice in writing of his claim of right to withdraw his bid due to an error within two business days after the conclusion of the bid opening procedure. Bids may be withdrawn from consideration if the price is substantially lower than the other bids due solely to a mistake therein, provided the bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of the bid, which unintentional arithmetical error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and materials used in the preparation of the bid sought to be withdrawn. The bidder's original work papers shall be the sole acceptable evidence of error and mistake if he elects to withdraw his bid. If a bid is withdrawn under the authority of this provision, the lowest remaining responsive bid shall be deemed to be the low bid.

BIDDER'S RESPONSIBILITY

When determining whether a bidder is responsible, or when evaluating a bid, the following factors may be considered, any one of which will suffice to determine whether a bidder is responsible or the bid is the most advantageous to the Town:

The ability, capacity and skill of the bidder to perform the contract or provide the equipment and/or service required.

The character, integrity, reputation, judgment, experience and efficiency of the bidder.

Whether the bidder can perform the contract within the time specified.

The quality of performance of previous public and private contracts or services, including, but not limited to, the bidder's failure to perform satisfactorily or complete any written contract. The Town's termination for default of a previous contract with a bidder, within the past three years, shall be deemed to be such a failure.

The previous and existing compliance by the Bidder with laws relating to the contract or service.

Evidence of collusion with any other Bidders, in which case colluding bidders will be restricted from submitting further bids on the subject project or future bids, for a period not less than three years.

The bidder has been convicted of a crime of moral turpitude or any felony, excepting convictions that have been pardoned, expunged or annulled, whether in this state, in any other state, by the United States, or in a foreign country, province or municipality. Bidder shall affirmatively disclose to the Town all such convictions, especially of management personnel or the bidders as an entity, prior to notice of award or execution of a contract, whichever comes first. Failure to make such affirmative disclosure shall be grounds, in the Town's sole option and discretion, for termination for default subsequent to award or execution of the contract.

If the bidder will be unable, financially or otherwise, to perform the work.

At the time of the bid opening, the bidder is not authorized to do business in the State of Georgia, or otherwise lacks a necessary license, registration or permit.

Any other reason deemed proper by the Town.

NON-ENDORSEMENT

As a result of the selection of a vendor to supply products and/or services to the Town of Thunderbolt, the Town of Thunderbolt is neither endorsing nor suggesting that the vendor's product is the best or only solution. The vendor agrees to make no reference to the Town of Thunderbolt in any literature, promotional material, brochures, sales presentation or the like without the express written consent of the Town of Thunderbolt.

PROPRIETARY BID MATERIAL

Any information contained in the bid that is proprietary will be neither accepted nor honored. All information contained in this bid is subject to public disclosure.

RESPONSE PROPERTY OF THE TOWN OF THUNDERBOLT

All material submitted in response to this request becomes the property of the Town of Thunderbolt. Selection or rejection of a response does not affect this right.

NO OBLIGATION TO BUY

The Town of Thunderbolt reserves the right to refrain from contracting with or purchasing from any vendor. The release of this bid does not compel the Town of Thunderbolt to purchase.

COST OF PREPARING BIDS

The Town of Thunderbolt is not liable for any cost incurred by vendors in the preparation and presentation of bids and demonstrations submitted in response to this bid.

NUMBER OF BID COPIES REQUIRED

Vendors are to submit one (1) original Bid and two (2) copies.

ADDENDA

Bidders are responsible to check the Town of Thunderbolt's website for the issuance of any addenda prior to submitting a bid. The address is .

BID AWARD AND EXECUTION

The Town will select the bid that, in its sole discretion, is the most responsive and responsible bid to the Town. The Town reserves the right to make any award without further discussion of the bid submitted; there may be no best and final offer procedure. Therefore, the bid should be initially submitted on the most favorable terms the vendor can offer. The specification may be altered by the Town of Thunderbolt based on the vendor's bid and an increase or reduction of services with the manufacturer may be negotiated before bid award and execution.

Should the owner require additional time to award the Contract, the time may be extended by the mutual agreement between the Owner and the successful Bidder. If an award of Contract has not been made

within ninety days from the Bid date or within the extension mutually agreed upon, the Bidder may withdraw the Bid without further liability on the part of either party.

BID REQUIREMENTS/EVALUATION CRITERIA

The Town will evaluate all written submittals. It is incumbent upon the bidders to demonstrate within their Bids how each requirement will be satisfied. All Bids must meet the specification as outlined in this Bid. The Town reserves the right to investigate the qualifications and experience of the bidders, or to obtain new bids. Bids not sufficiently detailed or in an unacceptable form may be rejected by the Town. Dates and documentation included in the bid become public information upon opening the bids. Interested firms must follow the process outlined in the following pages in submitting their bid.

The following criteria, not listed in order of importance, will be used to evaluate bids.

Company experience. Please include company profile.

Responsiveness to the Bid.

If the Town chooses this option, the cost of the bidder's warranties and/or maintenance agreement and scope of coverage.

Type of durability of product(s).

Bidder Requirements

Bidder must have five years of continuous experience.

Bidder must provide evidence, satisfactory to the Town, of the following insurance requirements:

Owner requires the Contractor to have and maintain the following insurance coverage and indemnification provisions with the Town of Thunderbolt named as an additional insured hereunder.

The Contractor agrees to provide and maintain insurance coverage until the contract is completed and to furnish certificates from its insurance carriers showing that it carries insurance in the following minimum limits:

General Liability $1,000,000

Worker's Compensation $1,000,000

Auto Liability $1,000,000

Proof of Insurance

The Contractor shall furnish the Owner with certificates showing the type, amount, class of operations covered, effective dates, and date of expiration of policies. Such certificates shall also contain substantially the following statement: The insurance covered by this certificate will not be cancelled or materially altered, except after thirty

(30) days written notice has been received by the Owner.

Product Requirements

The following specifications are provided as a minimal requirement only. The Town will consider any product that meets or exceeds the minimum requirements. Bidders shall provide information regarding the proposed product for evaluation by the Town.

Number of Products to be purchased:

It is the Town's intent to Mill and Pave approximately eight hundred and eighty linear feet (880 ln. ft.) on Pierce Boulevard. The milling and paving should conform to the City of Savannah Standard (please see attachment A). Additional ring risers for manholes and valves should be included where needed. Bids should include pricing details for services.

Responsibilities of the Bidder

The Bidder, at its sole expense shall:

Remove, install, and adjust product as specified in the scope of work.

Comply with all laws, ordinances, regulations, requirements and rules with respect to the maintenance of the (product).

**The Town of Thunderbolt is an equal opportunity employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

*** The Town of Thunderbolt will comply with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC 2000d-42 USC 2000d-4 (hereinafter referred to as the Act), and all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of

the Secretary Part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation-Effectuation of Title VI of the Civil Rights Act of 1964 (hereinafter referred to as the Regulations), and other pertinent directives, to the end that in accordance with the Act, Regulations, and other pertinent directives, no person in the United States shall, on the grounds of race, color, sex, or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Recipient receives federal financial assistance from the Department of Transportation, including the Federal Highway Administration, and HEREBY GIVES ASSURANCE THAT it will promptly take any measures necessary to effectuate this agreement.

Successful bidder must present E-Verify participation confirmation and drug free workplace participation confirmation.

SELECTION CRITERIA

Price 90 %

Responsiveness 10%

Town of Thunderbolt INVITATION TO BID RFP No. 20-1001

Town of Thunderbolt Emergency Backup Generators

RFP Certification

This form must be completed and signed for bid to be considered.

With my signature, I certify that I am authorized to commit my firm to the Bid and that the information herein is valid for 90 days from this date. I further certify that all information presented herein is accurate and complete and that the scope of work can be performed as presented in this Bid upon the Town's request.

Postal Return Address: Courier Delivery Address:

Town of Thunderbolt Town of Thunderbolt

Finance Department Finance Department

2821 River Drive 2821 River Drive

Thunderbolt, Georgia 31404 Thunderbolt, Georgia 31404

Bid Response:

Price: $

Having read and responded to all attached specifications, the undersigned offers the above quoted prices, terms and conditions.

Signed, sealed, and delivered

In the presence of: (Name of Company)

By:

Unofficial Witness (Person authorized to sign binding contract)

Title:

Notary Public Attest:

Commission Expires: (Officer of Company if Corporation)

Title:

SCOPE OF WORK

GENERAL INFORMATION

Whatley Avenue Sidewalks

Title of Project: Town of Thunderbolt Pierce Boulevard Mill & Pave

The purpose of the Pierce Boulevard Mill and Pave Project is to upgrade an antiquated street. The following is a list of items are necessary in order to achieve this goal:

Approximately 880 Feet of milling and asphalt.

3 Manhole Ring Risers

Valve Risers where needed.

The milling and paving will conform to the City of Savannah Standard (please see attachment A). Additional ring risers for manholes and valves should be included where needed. The contractor that awarded the bid will be responsible for insuring that the all improvements be by the aforementioned standards. The Town of Thunderbolt reserves the right to make additional amendments during the bidding process.