ITB 27-04/NB MULCH INSTALLATION SERVICES

Location:	Virginia
Posted:	Jun 17, 2026
Due:	Jul 14, 2026
Agency:	City of Hampton
Type of Government:	State & Local
Category:	N - Installation of Equipment
Solicitation No:	ITB 27-04/NB
Publication URL:	To access bid details, please log in.

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INVITATION TO BID – GOODS AND SERVICES

ISSUE DATE:

June 16, 2026

DATE/TIME OF CLOSING:

July 14, 2026 at 2:30 PM EST

ITB #:

27-04/NB

BUYER NAME:

Nicole Bonelli

NIGP CODE:

98800

COMMODITY:

Mulch Installation Services

THE CITY OF HAMPTON IS SEEKING BIDS FROM QUALIFIED BIDDERS TO FURNISH AND APPLY ENGINEERED

WOOD FIBER PLAYGROUND MULCH AT SCHOOL AND PARK SITES AND WALNUT DYED HARDWOOD MULCH

AT VARIOUS PLANT BED AREAS THROUGHOUT THE CITY OF HAMPTON.

ACKNOWLEDGE RECEIPT OF ATTACHMENTS: A

ACKNOWLEDGE RECEIPT OF ADDENDUM: 1

Pre-Bid Conference – N/A

BIDDER NAME:

(Please initial)

COMPETITIVE SEALED BIDDING. This Invitation to Bid (“ITB”) is subject to the competitive sealed bidding provisions

outlined in Virginia Code §2.2-4302.1. Sealed bids will be received in the Issuing Office or via DemandStar (www.demandstar.com)

until Closing Date and Closing Time as specified in this solicitation including any addenda issued by this office. Bids received by

telephone, email, facsimile, or any other means of electronic transfer will not be accepted. The City of Hampton is not

responsible for late delivery by the United States Postal Service or any other courier. All inquiries for information regarding this ITB

are to be directed to the Issuing Office as defined herein.

THIS IS NOT AN ORDER. The City of Hampton, hereafter referred to as “the City”, reserves the right to accept or reject any and all

bids in whole or in part and waives any informality in the competitive sealed bidding process. Further, the City reserves the right to

enter into any one or more contracts deemed to be in its best interest. The entire contents of the ITB, addenda, and Bidder’s bid shall

be incorporated by reference into any resulting contract.

Bidder Information:

Name of Bidder:

Address:

Phone Number:

Fax Number:

Email Address:

State Corporation Commission ID: ______________________

City of Hampton Business Prof. License Tax No.:

Federal Tax Identification Number: ___________________; OR Social Security Number (Sole Proprietor):________________

NOTE: Numbers identified as social security numbers will be redacted in public documents.

Business Classification:

Is Bidder a “minority” business? Yes No

African American

Hispanic American

Native American

Asian American

Other; Please Explain: ______________________________________________________

Is Bidder Woman Owned? Yes

Is Bidder a Small Business? Yes No

Is Bidder Faith-Based Organization?

Yes No

Is Bidder a Disabled Veteran Business? (for informational purposes only)

Yes

Check One: INDIVIDUAL

PARTNERSHIP

CORPORATION

LLC

State in which Registered or Incorporated _____________________________

By signing this bid, Bidder certifies, acknowledges, understands, and agrees to be bound by the conditions set forth above and

in the Instructions to Bidders and General Conditions as described in Attachment A.

Authorized Signature:

Date:

Printed Name:

Title:

Issuing Office: Wherever used in this ITB, the Issuing Office Will Be:

Nicole Bonelli, Buyer

Consolidated Procurement Division

1 Franklin Street, Suite 345

Hampton, Virginia 23669

Phone: 757-727-2203

Email: nbonelli@hampton.gov

Wherever used in this ITB, the City Contract Administrator will be:

Jill Burdine, Contract Coordinator

Parks, Recreation, and Leisure Services

22 Lincoln Street, 5th Floor

Hampton, Virginia 23669

Phone: 757-728-5238

Email: jill.burdine@hampton.gov

City of Hampton ITB 27-04/NB

(rev. 12-6-22)

Page 2 of 40

I. BACKGROUND

Hampton, Virginia

Hampton is an independent city located in Virginia. It is on the southern end of the Virginia Peninsula, bordering

the Chesapeake Bay. The City has a total area of 136.2 square miles; 51.8 miles of that is land and 84.4 miles is

water, with a total population of more than 137,000.

The City boasts a strong military and technology presence. The nation’s first air base, Langley Air Force Base, is

home of the First Fighter Wing and continuing to add new missions. As Joint Base Langley-Eustis, it contributes

nearly $4 billion a year to the regional economy. NASA Langley Research Center, where America’s first

astronauts were trained, is a major center for aviation research. In addition, the National Institute for Aerospace,

run by a consortium of universities, conducts research on both manned and unmanned systems. The most recent

research center is Huntington Ingalls, which located its Unmanned Systems Center of Excellence in Hampton to

focus on military and business applications for underwater drones. Virginia Tech has an expanded research center

focused on seafood and aquaculture and opened an office and lab space as part of its Center for Coastal Studies.

In addition to these advanced research centers, higher education opportunities include Hampton University, a pre-

eminent HBCU that offers 90 programs; the Virginia Peninsula Community College; Old Dominion University’s

Peninsula Center; and Bryant & Stratton College.

The City is also home to multiple medical facilities including Sentara Careplex Hospital, the Hampton Veteran’s

Administration Medical Center, the Hampton University Proton Therapy Institute for specialized cancer

treatment, centers affiliated with Riverside Regional Medical Center and the Children’s Hospital of the Kings’

Daughters, as well as military and retiree care at the Langley base.

Other major employers include Science Systems and Applications, Analytical Mechanics, Howmet, Amsec,

Measurement Specialists Inc., Zel Technologies, Ferguson Enterprises, Registrar, Liberty Source, Old Point

National Bank, VersAbility Resources, and Faneuil. Huntington Ingalls also has employees at another Hampton

location (in addition to the Unmanned Center). Tourism is also an important economic driver.

The City is situated between two airports, each less than 15 miles from downtown: Norfolk International Airport

and the smaller Newport News/Williamsburg International Airport.

Hampton is part of a dynamic metropolitan region. Besides Hampton, the region contains four other cities with

populations greater than 100,000. Hampton Roads now has a population of 1.8 million and is the 37th largest

metropolitan region in the nation.

The city’s public school system has been recognized nationally, and the city’s government has been recognized

for its flooding resilience programs, transparency, use of technology to benefit residents, and extensive citizen

engagement.

Hampton is a welcoming and diverse city – large enough to provide a wide variety of festivals, music, arts and

culture – but small enough that people know their neighbors. Hampton is more than 400 years old (the oldest

continually occupied city in the original 13 Colonies) and has a rich history. Approximately half of the residents are

African-American, and 37% are white, with the remainder split among multiple races and other categories. About

6% of the population is Hispanic. Additional demographic data may be accessed by the hyperlink:

http://hampton.gov/90/Demographics.

II. BID TERMS AND CONDITIONS

A. Contract Documents. This ITB and its addenda(s), Bidder’s Bid, any additional information requested, and the

final awarded contract will constitute the final contract hereafter referred to as the “Contract”. These documents

City of Hampton ITB 27-04/NB

(rev. 12-6-22)

Page 3 of 40

will be incorporated by reference into the City Purchase Order(s) that award the Contract. The Contract shall be

governed by the contract documents in the following order of precedence:

1. The final negotiated Contract

2. The ITB, its attachments, and its addenda

3. Bidder’s Bid

In the event that there is a Conflict between this ITB, its attachments and addenda, Bidder’s Bid, or any related

documents and the final negotiated Contract, the final negotiated Contract shall supersede and control.

B. Copies of Contract Documents. If Bidder is awarded the Contract, Bidder will receive electronic copies of all

documents. All original documents will be maintained at the Issuing Office. If Bidder requires a certified copy of

any document to which Bidder is entitled, the Issuing Office will accommodate that request.

C. Bid Binding for Ninety (90) Days. Bidder agrees that its Bid shall be binding and may not be withdrawn for a

period of ninety (90) calendar days after the scheduled closing date of this ITB.

D. Proprietary Information/Non-Disclosure. Bidder is advised that the Virginia Public Procurement Act (Section

2.2-4342, Code of Virginia, 1950 as amended) shall govern public inspection of all records submitted by Bidder.

1. Bidder may invoke the protections of §2.2-4342 of the Code of Virginia to protect trade secrets,

proprietary information, and other confidential information provided by the Bidder:

i. Invoke the protections of this Section prior to, or upon submission of, the data or other materials.

ii. Provide a statement that identifies the data or other materials to be protected and that states the

reasons why protection is necessary.

iii. Submit trade secrets or other proprietary information under separate cover in a sealed envelope

clearly marked “PROPRIETARY”.

iv. References to the proprietary information may be made within the body of the Bid; however, all

information contained within the body of the bid shall be public information in accordance with

State statutes.

v. An all-inclusive statement that the entire bid is proprietary is unacceptable. A statement that

Bidder’s costs and/or bid pricing are to be protected is unacceptable. Bidder will be requested to

remove any such statement(s) in order to be eligible for further consideration.

2. The City reserves the right to submit such information to the City Attorney for concurrence of the

Bidder’s claim that it is in fact proprietary. Information submitted that does not meet the above

requirements will be considered public information in accordance with the VFOIA.

D. Bidder Obligation. Bidder shall carefully examine the contents of this ITB and any subsequent addenda(s).

Failure to do so shall not relieve the Bidder of its obligation to fulfill the requirements of any contract awarded as

a result of this ITB.

E. Conditions of Work. Bidder shall inform itself fully of the conditions related to services required herein.

Failure to do so will not relieve a Bidder of the obligation to furnish all goods and/or services necessary to carry

out the provisions of the Contract.

F. Withdrawal of Bid Due to Error. Withdrawal of a Bid due to error shall be in accordance with §2.2-4330(B)(1)

of the Code of Virginia. The Bidder shall give notice in writing of its claim of right to withdraw its Bid within

two (2) business days after conclusion of the Bid opening date and shall submit original work papers with such

notice.

G. Cooperative Procurement. Section 2.2-4304 Code of Virginia (VPPA) will apply to this solicitation. Other

Public Bodies may utilize any contract(s) issued pursuant to this solicitation by placing its own order(s) directly

with the Contractor(s) awarded the Contract(s). The City of Hampton acts only as the issuing agent and is not

responsible for placement of orders, payment or discrepancies of other participating Public Bodies.

H. Bidder Representations and Acknowledgements. The attached “Bidder Representations and

Acknowledgements” at Attachment C to this ITB, shall be executed by Bidder and is to be submitted with the

Bid. The requirements set forth on said form shall be considered to be binding terms and conditions in any

contract resulting from this ITB. A contract will not be awarded to a Bidder who has not initialed and signed the

Bidder Representations and Acknowledgements.

I. Mathematical Errors. Discrepancies between multiplication of units of work and unit prices will be resolved in

favor of unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum will

be resolved in favor of the correct sum. Discrepancies between words and figures will be resolved in favor of

words.

City of Hampton ITB 27-04/NB

(rev. 12-6-22)

Page 4 of 40

III. SCOPE OF CONTRACT.

A. General Requirements

1. The City of Hampton (City) is seeking bids from responsible and responsive bidders to furnish

and apply Engineered Wood Fiber playground mulch at school and park sites and walnut dyed

hardwood mulch at various plant bed areas throughout the City on an annual needs basis.

2. Only bulk mulch (plant bed use) or mulch off loaded using a mulch blower (playground use) shall

be used.

3. The Contractor must submit the Employee Background Certification form (attached) prior to

working on any school properties. This is only required post award.

4. Upon award of the contract, the Contractor shall be ready to provide service(s) within ten (10)

days of receiving the mulching request list from the Parks, Recreation and Leisure Services

(PRLS) representative. Subsequent lists will have an expected start time of seven (7) days for the

entirety of the contract.

5. The Contractor must provide references illustrating their experience for the previous five (5)

years. Failure to provide references may result in rejection of bid.

6. In addition to references, the Contractor must also submit a copy of business and contractor’s

license with the bid. Failure to provide a copy of business and contractor’s license may result in

rejection of the bid.

7. The Contractor shall furnish all labor, tools, material, equipment, and supplies in order to perform

services to the highest standards in the landscaping industry.

8. The Contractor shall provide all necessary signs, sign stands, and traffic control.

9. Mulching shall only take place when weather conditions permit. All operations shall cease

whenever rain, sleet, hail, or snow begins to fall or any other conditions which are considered

hazardous. The Contractor shall notify the Contract Administrator as soon as possible if the

schedule for the site service changes due to weather, work-load, staffing, etc.

10. The Contractor will be allowed to schedule their normal work hours between the hours of 7:00

a.m. and 6:00 p.m., Monday through Saturday, unless previously stated in the specifications.

Working during other hours will be allowed only after written authorized is obtained from the

PRLS Department. When working on school sites during school hours, the Contractor must

contact Hampton City School (HCS) personnel and PRLS staff to provide an explanation of

work and projected time of completion before any work takes place.

11. All employees of the Contractor will be required to wear uniforms or badges which will clearly

identify that person as an employee of the Contractor.

12. Provide, setup and remove safety equipment as it complies with all standards, rules and

regulations sited in the VDOT 2011 Virginia Work Area Protection Manual, Chapter 6. As stated,

the use of orange safety cones/barrels, high visibility yellow safety vests and work zone signage

shall be required at all times.

13. All work zone safety measures listed above are required wherever work is being conducted in the

City’s street medians and shoulder Right of Ways (ROW) which includes sidewalks.

14. The use of PPE for all contracted personnel working on City sites is required.

B. Specific Requirements

1. All Hampton City School playgrounds are required to be mulched between July 1st and August

15th prior to schools opening.

2. All non-HCS playgrounds are to be mulched on an as-needed -needed basis.

3. All non-HCS plant beds are to be mulched between August 15th and August 31st.

City of Hampton ITB 27-04/NB

(rev. 12-6-22)

Page 5 of 40

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	ITB 27-04/NB
Bid Title:	ITB 27-04/NB MULCH INSTALLATION SERVICES
Category:	Entity: City
Status:	Open

ITB 27-04/NB MULCH INSTALLATION SERVICES

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See also