FY26-CP-E02 Pleasant Hill Road Drainage Repairs Project

NOTICE OF SOLICITATION: INVITATION TO BID #FY26-CP-E02
BULLOCH COUNTY TRANSPORTATION IMPROVEMENT PROGRAM
NOTICE OF SOLICITATION - INVITATION TO BID:
Bulloch County Board of Commissioners
Engineering Department
DESCRIPTION OF PROJECT: The Bulloch County Board of Commissioners (herein after referred
to as the "County") is accepting sealed bids from GDOT Prequalified Contractors for this project:
FY26-CP-E02 Pleasant Hill Road Drainage Repairs Project. The project consists of demolition of
an existing damaged reinforced concrete box culvert inlet wingwall, construction of a new reinforced
concrete box culvert inlet wingwall, and construction of a new reinforced concrete inlet apron. The
work will include dewatering operations, grading and earthwork operations, demolition of existing
reinforced concrete, reinforced concrete construction, traffic control work, and erosion control work.
The project location is along Pleasant Hill Road approximately 220 feet south of its intersection with
Old Moore Road near latitude 32.576122, longitude -81.965354.
TIME ALLOWED FOR PERFORMANCE: The project shall commence immediately after the
County's issuance of the notice to proceed. The Contractor shall achieve Substantial Completion of
the work and certification of same no later than Ninety (90) calendar days after the date of the
issuance of the Notice to Proceed is issued and shall achieve Final Acceptance of the work and
certification of same no later than One Hundred Twenty (120) calendar days after the date of the
issuance of the Notice to Proceed is issued.
TERMS AND TIME OF PAYMENT: The contractor shall receive payment within fifteen (15) days of
receipt of an approved invoice for quantities installed, with a retainage factor as specified in the bid
package and contract. The County reserves the right to increase or decrease quantities for any work
items from the awarded contract. Payment shall be based on the actual approved quantities of work
performed, with no adjustment in the bid unit price.
AWARD AND RESERVATIONS: It is understood and agreed that in consideration of the sum of
One Dollar and No/100 ($1.00) cash in hand paid, receipt whereof is hereby acknowledged, the
bidder agrees that this bid shall be an option, which is hereby given to the Purchaser to accept or
reject this bid at any time within thirty (30) calendar days from the date on which it is opened and
read. It is expressly covenanted and agreed that this bid is not subject to withdrawal by the bidder
during the term of said option. The party submitting the bid is solely responsible for delivering the
bid to the exact location and by the time stated. Award will be made to the lowest responsive and
responsible bidder whose bid meets the requirements and criteria set forth herein; provided,
however, that Bulloch County reserves the right to reject any and all bids and to waive any
technicalities or informalities. Bulloch County reserves the right to use or not use any alternate bid
associated with this solicitation.
OBTAINING PLANS, SPECIFICATIONS AND BID FORMS: A bid package may be requested by
emailing the Bulloch County Procurement Office, at Procurementeng@bullochcounty.net, going to
the Bulloch County website: https://bullochcounty.net/bid-opportunities/ or by going to the Georgia
Procurement Registry website: https://doas.ga.gov/state-purchasing/georgia-procurement-registry-
local-governments/gpr-overview.
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NOTICE OF SOLICITATION: INVITATION TO BID #FY26-CP-E02
BULLOCH COUNTY TRANSPORTATION IMPROVEMENT PROGRAM
It will be the bidder's sole responsibility to periodically check all websites for addenda associated
with bidding for this project. Failure to include a signed copy of any addenda issued for this project
in the submitted bid package will result in the submitted bid not being considered for this project. For
all questions concerning the bid, submit email correspondence to the Bulloch County Procurement
Office at Procurementeng@bullochcounty.net. All email correspondence during the question &
answer period must include the project identifier FY26-CP-E02 in the subject line of the email.
AMOUNT OF PROPOSAL GUARANTY: A bid bond in the amount of 5% of the total bid is required
to be submitted with the bid. If the contract is awarded, the successful bidder will be required to
furnish payment and performance bonds in the amount of the contract. Sureties for bid bonds,
payment bonds, and performance bonds must be good and solvent sureties licensed to do business
in the State of Georgia and must be on the U.S. Treasury Department's list of approved sureties in
Circular 570.
TIME AND PLACE FOR SUBMISSION AND OPENING OF BIDS: Bidders are responsible for the
actual delivery of sealed bids during normal business hours to the Bulloch County Procurement
Office. NO ELECTRONIC SUBMITTALS ACCEPTED. The original bid along with one (1) copy and
supporting documents must be submitted in a sealed clearly marked envelope. The deadline for
receipt of all bids is April 23, 2026 at 3:00 PM EDT at which time the bids will be publicly opened
and the cost components read aloud and recorded at the Bulloch County North Main Annex, 115 N.
Main St., Statesboro, GA 30458. The bid review team will then proceed to determine conformity with
the specifications and other criteria. Upon the closure of the review, the bid review team will
recommend selection of a contractor to the County Engineering Office for presentation at the next
subsequent meeting of the Board of Commissioners for final approval.
The written bid documents supersede any verbal or written prior communications between the
parties.
TERMS AND CONDITIONS OF PROCUREMENT
BID IDENTIFICATION: The outside of the sealed envelope shall include the wording below:
Bid # FY26-CP-E02 Pleasant Hill Road Drainage Repairs Project.
Bid Opening: April 23, 2026 at 3:00 PM EDT
Attn: Procurement Director
Disqualification: Bids may be disqualified for: a) receipt of the bid by the County past the stated
deadline; b) any irregularities; c) unbalanced unit price or extensions; d) unbalanced value of any
items; e) failure to complete proposal information correctly; or f) failure to comply with restrictions to
bidders, g) Bidder does not appear on the current GDOT prequalified contractor list at the date and
time of the Bid Opening. If in the opinion of the Bulloch County Board of Commissioners, the vendor
is not in a position to perform the contract, the bid may be disqualified. The County reserves the right
to waive any minor informality or irregularities.
Restrictions to Bidders: No employee of Bulloch County shall have a financial interest either directly
or indirectly in the purchase of or contract for any goods or services, nor in any firm, corporation,
partnership, limited liability company, or any other legal entity furnishing any goods or services to
Bulloch County or any of its departments. For the purposes of this provision, an indirect financial
interest includes, but is not necessarily limited to, the financial interest of an employee's spouse.
Lawsuits/Bribery: Prospective vendors shall disclose any record of pending lawsuits, criminal
violations and/or convictions, etc., conflicts of interest, or contract defaults.
Liability: The County is not liable for any cost incurred in the preparation of the bid. Nor is the County
bound by any information provided unless reduced to writing and distributed as a written addendum.
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NOTICE OF SOLICITATION: INVITATION TO BID #FY26-CP-E02
BULLOCH COUNTY TRANSPORTATION IMPROVEMENT PROGRAM
Clarification of submittals: The County reserves the right to seek clarification of any point in a
respondent's bid, or to obtain additional information.
Correction or withdrawal of bids, cancellation of awards: Correction or withdrawal of bids after the
deadline for submitting bids has passed, or cancellation of awards or contracts may be permitted
only to the extent that the vendor can show by clear and convincing evidence that a clerical mistake
of non-judgmental character was made, or where the withdrawal or cancellation is in the best interest
of the County.
County Obligations: Bulloch County has a standing policy to disqualify or withhold compensation to
vendors, contractors and professional consultants if there are existing obligations to Bulloch County
for any liens, ad valorem taxes, licenses or other financial remittances due to the county.
Forms: The bidder shall complete all forms included in Attachment A, including a) Bid Form; b) Non-
Collusion Affidavit; c) Bidder Declaration; d) Contractor E-verify Affidavit.
Award: If awarded, the project will be awarded to the lowest reliable GDOT Prequalified Contractor.
The contractor to whom the award is made will be notified at the earliest possible date. The
purchaser reserves the right to reject the award to a vendor who has previously failed to perform
properly, or to complete on time contracts of a similar nature.
Contract: The successful GDOT Prequalified Contractor will be required to execute a contract in the
form attached hereto as Attachment C.
Insurance. Bidder shall purchase from and maintain in a company or companies authorized to do
business in the state of Georgia the following types of insurance:
A. Statutorily required workers' compensation insurance.
B. General comprehensive liability insurance, with an endorsement naming the County
and its officials, officers, and employees as additional insureds, and with limits of not
less than $1,000,000.00 per occurrence and $2,000,000.00 aggregate.
C. Auto liability insurance, with an endorsement naming the County as an additional insured,
and with limits of not less than $1,000,000.00 per occurrence and $2,000,000.00 aggregate.
The Contractor shall provide the County with certificates of insurance prior to the start of construction
and thirty (30) days written notice prior to cancellation and registered as a corporate surety in the
most recent edition of Circular 570 of the United States Department of the Treasury.
PROJECT PROFILE
FY26-CP-E02 Pleasant Hill Road Drainage Repairs Project consists of demolition of an existing
damaged reinforced concrete box culvert inlet wingwall, construction of a new reinforced concrete
box culvert inlet wingwall, and construction of a new reinforced concrete inlet apron. The work will
include dewatering operations, grading and earthwork operations, demolition of existing reinforced
concrete, reinforced concrete construction, traffic control work, and erosion control work. The project
location is along Pleasant Hill Road approximately 220 feet south of its intersection with Old Moore
Road near latitude 32.576122, longitude -81.965354. The project plans were prepared by the
Engineer-of-Record, Parker Engineering, LLC of Statesboro, Georgia, and will be included in a
separate attachment.
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NOTICE OF SOLICITATION: INVITATION TO BID #FY26-CP-E02
BULLOCH COUNTY TRANSPORTATION IMPROVEMENT PROGRAM
SPECIFICATIONS AND SPECIAL PROVISIONS
Approximate bid quantities for unit cost pricing are included in Form A: Bid Form, and included in
the Attachment A Technical Specifications prepared by the Engineer-of-Record, Parker Engineering,
LLC. In addition to bidding on proposed quantities, the following special provisions for this project
shall apply:
1. The project shall commence immediately after the County's issuance of the notice to
proceed. The Contractor shall achieve Substantial Completion of the work and certification
of same no later than Ninety (90) calendar days after the date of the issuance of the Notice
to Proceed and shall achieve Final Acceptance of the work and certification of same no later
than One Hundred Twenty (120) calendar days after the date of the issuance of the Notice
to Proceed.
2. Substantial Completion is defined as the point where the work can be utilized as intended,
such as when the new wingwall and apron are poured, the concrete cure period is complete,
and the required concrete compressive strength testing has been satisfactorily completed.
3. The Owner and the Contractor agree that time is of the essence in this contract and that the
Owner's damages will be difficult or impossible to estimate should the Contractor fail to
achieve Substantial Completion Ninety (90) calendar days after the date of the issuance of
the Notice to Proceed and shall achieve Final Acceptance of the work and certification of
same no later than One Hundred Twenty (120) calendar days after the date of the issuance
of the Notice to Proceed as stated in the above schedule in Special Provision 1, plus any
time extensions made in accordance with Special Provision 4 herein. Therefore, should the
Contractor fail to achieve Substantial Completion or Final Acceptance within the specified
times, the Owner and the Contractor agree that the Contractor shall continue the work and
shall pay to the Owner the sum of $150.00 per calendar day as liquidated damages, and
not as a penalty, for each calendar day that the work continues beyond the specified
completion date for Substantial Completion or Final Acceptance, as applicable. The Owner
shall have the right to withhold any liquidated damages from amounts otherwise due the
Contractor.
4. Contract time may only be modified through a Change Order approved by the County. Any
claim for a change in contract time shall be based on written notice within 30 calendar days
of the occurrence of the event giving rise to the claim and stating the nature of the claim.
Notice of the extent of the claim with supporting data shall be delivered within 60 calendar
days of the occurrence. Extensions to contract time shall be based on, but not limited to,
occurrences such as acts or neglect by the County or others, additional work, fires, floods,
abnormal weather conditions, epidemics, or acts of God.
5. Except as hereinafter specified, all material and workmanship shall be in strict accordance
with the Technical Specifications prepared by Parker Engineering, LLC or as subsequently
amended and attached as ATTACHMENT A.
6. The Contractor assumes responsibility for implementing and maintaining all traffic control on
the project in accordance with the current edition of the Manual on Uniform Traffic Control
Devices (MUTCD). Traffic Control plans shall be submitted the County Engineering Office
for review and approval by the Engineer-of-Record, Parker Engineering, LLC.
7. Traffic Control signage, devices, and traffic flagging operations are the responsibility of the
contractor and shall be in accordance with the current release of GDOT Traffic Control
Special Provision 150 and Part 6 of the current MUTCD as of the date of bid opening.
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NOTICE OF SOLICITATION: INVITATION TO BID #FY26-CP-E02
BULLOCH COUNTY TRANSPORTATION IMPROVEMENT PROGRAM
8. All proposed materials, borrow/disposal pits, concrete/asphalt mix designs, shall be
submitted by the Contractor to the County Engineering Office for approval by the Engineer-
of-Record prior to the performance or installation of the work.
9. The County Engineering Office, at the recommendation of the Engineer-of-Record, shall
have the authority to reject all work determined to be noncompliant and which does not meet
the requirements of ATTACHMENT A Technical Specifications prepared by Parker
Engineering, LLC or as subsequently amended.
10. Contractors shall bid on only those items provided in the bid schedule. No alternative material
types submitted by the contractor will be considered during the bidding phase, unless
approved by the County Engineering Office and resulting in an addendum addressing the
request is issued.
11. The quantities shown on the Bid Form are estimated for bidding purposes only. The County
makes no representation; either expressed or implied, that the scope of work described is a
minimum or maximum for any item.
12. Construction layout and staking will be the responsibility of the Contractor.
13. Project Management & Construction Engineering Inspection will be provided by the
Engineer-of-Record, Parker Engineering, LLC.
14. The contractor is responsible for removal of all construction waste materials and trash within
the project limits related to the work prior to release of.
15. The successful bidder shall furnish satisfactory performance and payment bonds each in an
amount not less than one hundred percent (100%) of the total contract price from a good and
solvent surety licensed to do business in the State of Georgia and registered as a corporate
surety in the most recent edition of Circular 570 of the United States Department of
the Treasury.
16. The successful bidder shall purchase from and maintain in a company or companies
authorized to do business in the state of Georgia the following types of insurance: statutorily
required workers' compensation insurance; general comprehensive liability insurance, with
an endorsement naming the County and its officials, officers, and employees as additional
insureds, and with limits of not less than $1,000,000.00 per occurrence and $2,000,000.00
aggregate; auto liability insurance, with an endorsement naming the County and its
officials, officers, and employees as additional insureds, and with limits of not less than
$1,000,000.00 per occurrence and $2,000,000.00 aggregate. The Contractor shall provide
the County with certificates of insurance prior to the start of construction and 30 days written
notice prior to cancellation.
17. The Contractor shall be responsible for the protection of all existing utilities during
construction of this project. Any utilities damaged by the Contractor shall be repaired in
accordance with the related utility owner's specifications at the Contractor's expense.
18. Other contractors or municipalities may be working on this project during the life of the
contract awarded for performing this work. Bulloch County reserves the right to coordinate
the work being performed on the same project by different forces and further reserves the
right to schedule the construction in a sequence most advantageous to the County and
convenience to the public. Also, certain public and private utilities and public agencies may
be working within the project limits. Claims for extra compensation or adjustments in unit
prices will not be allowed by the contractor because of any delay, inconvenience or extra
work caused by other parties working on the project.
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NOTICE OF SOLICITATION: INVITATION TO BID #FY26-CP-E02
BULLOCH COUNTY TRANSPORTATION IMPROVEMENT PROGRAM
19. The County shall make monthly progress payments on account of the contract, less retainage
of ten percent (10%), based upon the Contractor's submission to the County of an invoice
detailing the work completed. The period covered by each invoice shall be one calendar
month ending on the last day of the month, and payment shall be due within fifteen (15) days
of the County's receipt of the invoice. Each invoice shall be accompanied by appropriate
documentation of the quantities for which payment is requested.
20. The County has the right to terminate the contract. Termination for Failure to Timely Return
Signed Contract, Insurance Certificate, and Bonds: The signed contract, Certificate of
Liability Insurance, and the performance and payments bonds must be returned to the
County Engineer within thirty (30) calendar days of receipt of notice of award. Failure to do
so may result in withdrawal of award and termination of contract. Termination for Cause.
Should the Contractor neglect to prosecute the work properly, or fail to perform any provision
of the contract, the County, after seven (7) days' written notice to the Contractor and its
surety, if any, may, without prejudice to any other remedy the County may have, make good
the deficiencies and may deduct the cost thereof from the payment then or thereafter due the
Contractor or, at the option, may terminate the contract and take possession of all materials,
tools and, and finish the Project by such means as the County sees fit; and if the unpaid
balance of the Contract Sum exceeds the expense of finishing the Project, such excess shall
be paid to the Contractor, but if such expense exceeds such unpaid balance, the Contractor
shall pay the difference to the County. Termination for Convenience. The County shall also
have the right to terminate this contract at any time for any reason by giving at least thirty
(30) days' written notice to the Contractor. In such event, the Contractor will be paid a fair
and reasonable payment as determined by the County for the work completed as of the date
of termination.
21. The Contractor will be required to appoint and employe the services of an independent testing
agency or laboratory to perform specified testing. All sampling and testing performed shall
meet acceptance requirements in accordance with ATTACHMENT A Technical
Specifications prepared by Parker Engineering, LLC or as subsequently amended. The
Contractor shall submit to the County for approval by the Engineer-of-Record, Parker
Engineering, LLC, the proposed independent testing agency. The Contractor will also make
available to the County upon request a copy of the Agreement between the Contractor and
the independent testing agency.
22. All incidental removal and/or resetting of road signs shall be included within the overall bid
price.
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NOTICE OF SOLICITATION: INVITATION TO BID #FY26-CP-E02
BULLOCH COUNTY TRANSPORTATION IMPROVEMENT PROGRAM
23. Immigration: On July 1, 2009, the Georgia Security and Immigration Compliance Act (SB
529, Section 2) became effective. All employers, contractors and subcontractors entering
into a contract or performing work for Georgia's public employers in the amount of $2,500 or
more must sign an affidavit that he/she has used the E-verify System. This includes out-of-
state contractors. E-verify is a no-cost federal employment verification system to insure
employment eligibility. For more information on E-verify please go to http://www.dhs.gov/e-
verify. An affidavit is enclosed in this solicitation. All Bidders are to read and complete the E-
verify Contractor Affidavit enclosed to be returned with response. Failure to do so will result
in your solicitation response being rejected as non-responsive.
If you use a third-party administrator, do not enter their name in place of the Federal Work
Authorization E-verify Company ID#; the administrator's name does not replace the actual
number. You must contact your administrator for the number and the date of authorization
(when the number became effective).
If you only include the third-party administrator's name and not your company's actual
authorization number, this will result in your solicitation response being rejected as non-
responsive.
There are no alphanumeric characters in the E-Verify Company ID#, only numerical
digits.
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NOTICE OF SOLICITATION: INVITATION TO BID #FY26-CP-E02
BULLOCH COUNTY TRANSPORTATION IMPROVEMENT PROGRAM
BID IDENTIFICATION: The outside of the sealed envelope shall include the wording below:
Bid # FY26-CP-E02
Pleasant Hill Road Drainage Repair Project
Bid Opening: April 23, 2026 at 3:00 PM EDT
Attn: Procurement Manager
Bid must be delivered to the Bulloch County Purchasing Office, 115 N. Main St, Statesboro, GA
30458, no later than April 23, 2026 at 3:00 PM EDT, at which time and place the bids will be publicly
opened and read aloud. LATE BIDS WILL NOT BE CONSIDERED. Bids should be bound or stapled
whereby additional copies can be easily made by county staff. Pages should be 8 12" X 11" in size
with larger sheets folded to fit within bindings. The bid package should be ordered in the following
format: All forms must be completed, signed and notarized where indicated. Failure to include any
of the listed documentation will be justification not to accept a submitted sealed bid for this project:
Bid Bond: In the amount of 5% of the total bid
Attachment A Technical Specifications including:
Form A: Bid Schedule
Form B: Non-Collusion Affidavit
Form C: Bidder Declaration
Form D: Contractor E-verify Affidavit
Attachment B Project Location Map
Attachment C Contract Form - Example Contract
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NOTICE OF SOLICITATION: INVITATION TO BID #FY26-CP-E02
BULLOCH COUNTY TRANSPORTATION IMPROVEMENT PROGRAM
All bids must be physically delivered via USPS mail, private delivery service (e.g. UPS, FedEx, etc.)
or hand delivered to the below address, NO FAX OR EMAILS ACCEPTED FOR SEALED BIDS:
Bulloch County Board of Commissioners
115 North Main Street
Statesboro, Georgia 30458
Attn: Procurement Director
Bidders will be fully responsible for the delivery of their bids in a timely manner. Reliance upon U.S.
Mail or other carriers is at the bidder's risk. Late bids will not be considered.
BID SCHEDULE
ACTIVITY DATE ACTION
Notice of Solicitation Issued April 2, 2026 Begin Procurement Period
Vendor's Conference N/A N/A
April 14, 2026 County to receive all questions via email at
Deadline to submit questions
5:00 PM EDT Procurementeng@bullochcounty.net
Deadline for County to
respond to questions and April 15, 2026 County to respond to all questions via
post addenda 5:00 PM EDT Addenda posted to solicitation websites
Submit one (1) original w/attachments & one
(1) copy w/attachments:
Bid Submission Deadline April 23, 2026 * Bulloch County Board of Commissioners
and Bid Opening 3:00 PM EDT 115 North Main Street
Statesboro, Georgia 30458
Attn: Procurement Manager
Bulloch County Board of Commissioners
Estimated Award Date May 5, 2026
Regular Meeting 5:30 PM EDT
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Technical Specifications
For The
BULLOCH COUNTY
COMMISSIONERS
PLEASANT HILL ROAD
DRAINAGE IMPROVEMENTS
FEBRUARY 2026
PROJECT NO.: PE25187
Prepared By
36 Courtland Street, Suite B
Statesboro, Georgia 30458