HSIP CYCLE 12 CITYWIDE TRAFFIC SIGNAL SAFETY IMPROVEMENTS PROFESSIONAL DESIGN SERVICES

CITY OF TEMPLE CITY
NOTICE INVITING PROPOSALS
HSIP CYCLE 12
CITYWIDE TRAFFIC SIGNAL SAFETY IMPROVEMENTS
PROFESSIONAL DESIGN SERVICES
NOTICE IS HEREBY GIVEN that the City of Temple City, California ("City") invites prospective
Proposers to submit sealed proposals for HSIP CYCLE 12 CITYWIDE TRAFFIC SIGNAL SAFETY
IMPROVEMENTS PROFESSIONAL DESIGN SERVICES. Proposals must be delivered to or
received by the City Clerk's office by specified date. Mailed proposals must be received by this
date regardless of the date mailed. The City of Temple City will only receive such proposals until
October 26, 2026 at 2:00 PM, in accordance with the conditions outlined in the Request for
Proposals ("RFP") attached
The City of Temple City is inviting proposals from qualified individuals or firms to provide
professional design services for HSIP CYCLE 12 CITYWIDE TRAFFIC SIGNAL SAFETY
IMPROVEMENTS PROFESSIONAL DESIGN SERVICES.
INSTRUCTIONS. All solicitation documents related to this RFP will be available to be viewed and
downloaded online: https://www.templecityca.gov/bids.aspx
Proposals must be delivered to or received by the City Clerk's office by specified date. Mailed
proposals must be received by this date regardless of the date mailed.
City of Temple City
Attention: City Clerk RFP Submission
9701 Las Tunas Drive
Temple City, CA 91780
Proposals must be submitted by October 26, 2026 at 2:00 PM to be eligible for this RFP.
Proposals cannot be submitted after the date and time stated above.
QUESTIONS: All questions or requests for interpretation regarding this solicitation must be
submitted via email to pwbids.templecity@transtech.org. Proposers are not to contact City
personnel with questions or clarifications concerning this RFP. Any City response relevant to this
RFP provided through any means other than via email to pwbids.templecity@transtech.org is
unauthorized and will be considered invalid.
Official responses to questions or requests for interpretation to this solicitation will be posted in
the City of Temple City's online bid webpage: https://www.templecityca.gov/bids.aspx. Any
information resulting from questions that cause a material change in the solicitation will be posted
as an addendum in the City of Temple City's online bid webpage:
https://www.templecityca.gov/bids.aspx
The cut-off for the submission of questions or deviations shall be October 9, 2026 at 5:00 PM.
All questions received will be responded to on the City of Temple City's online bid webpage
https://www.templecityca.gov/bids.aspx by October 16, 2026 at 5:00 PM
The successful Proposer will be required to comply with Equal Employment Opportunity and all
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applicable federal, state and local laws, and requirements. The City of Temple City hereby notifies
all Proposers that the City will affirmatively assure that Disadvantaged Business Enterprises are
afforded full opportunity to participate in the performance of contracts and sub-contracts financed
in part or in whole with funds provided under this RFP, and will not be discriminated against on
the grounds of race, color, gender, age, or national origin in consideration for an award.
The City reserves the right to reject any or all proposals, to waive information or irregularities to
the extent permitted by law in any proposal received and to be the sole judge of the merits of the
respective proposals received.
Point of contact for this RFP is Adam Talbot at pwbids.templecity@transtech.org
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TABLE OF CONTENTS
PAGE
Table of Contents
1. INTRODUCTION 5
2. CITY BACKGROUND 5
3. NOTICE TO PROPOSERS 5
4. DEFINITIONS 6
5. MINIMUM QUALIFICATIONS 7
6. EVALUATION CRITERIA 7
7. RFP QUESTIONS 8
8. PROPOSAL SUBMITTAL INSTRUCTIONS 9
9. SCOPE OF SERVICES 9
10. CITY'S RIGHTS 13
11. BID PROTESTS 15
12. CONTRACT TERMS & REQUIREMENTS 15
ATTACHMENT A: Agreement for Professional Services 16
Exhibit A - Scope of Services 24
Exhibit B - Fee Schedule 25
Exhibit C - Indemnification and Hold Harmless Agreement 26
Exhibit D - California Labor Code Compliance 28
Exhibit E - Insurance Acknowledgements 31
Exhibit F - Certificate of Non-Collusion 32
Exhibit G - Required Federal Contract Provisions 33
Exhibit 10-Q - Disclosure of Lobbying Activities 36
EXHIBIT 1 - Vicinity Map 40
EXHIBIT 2 - Streets List 42
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1. INTRODUCTION
The City of Temple City's Engineering Department is seeking a qualified consultant to provide HSIP
Cycle 12 Citywide Traffic Signal Safety Improvements Professional Design Services to assist the City with
this endeavor. Should an award of contract be made, the selected Proposer will enter into a
professional services agreement with the City of Temple City to provide HSIP Cycle 12 Citywide
Traffic Signal Safety Improvements Professional Design Services.
2. CITY BACKGROUND
Temple City is located in the West San Gabriel Valley and was incorporated on May 25, 1960.
The City covers an area of approximately 4.0 square miles and has a population of approximately
36,500. Known as the "Home of Camellias," the City is primarily a residential community with a
robust network of local and collector streets.
3. ESTIMATED SCHEDULE
RFP Issued September 25, 2026
Deadline to submit questions October 9, 2026 - 5:00 PM
Response to questions October 16, 2026 - 5:00 PM
Proposals Due October 26, 2026 - 2:00 PM
Proposal Evaluation* November 12, 2026
Interviews with Selected Vendors* November 19, 2026
Council Award* December 15, 2026
Contract Start Date* January 4, 2027
*Tentatively scheduled
4. NOTICE TO PROPOSERS
All questions or requests for interpretation regarding this solicitation must be submitted via email
to pwbids.templecity@transtech.org . Bidders are not to contact City personnel with questions or
clarifications concerning this RFP. Any City response relevant to this RFP provided through any
means other via email to pwbids.templecity@transtech.org is unauthorized and will be considered
invalid and the City will not be bound by any such comments or responses. All comments or
questions to this RFP must be submitted via email to pwbids.templecity@transtech.org
Any company, individual, or person serving in the capacity of spokesperson or representative for
the party submitting a Proposal shall not communicate, meet, or discuss with any City employee,
City Council member, or City appointed official concerning the RFP or any aspect of the
evaluation, consideration, and decision- making process except as provided in this RFP.
Failure to abide by these requirements may subject Proposers to disqualification from the
selection process.
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The successful Proposer will be required to comply with Equal Employment Opportunity and all
applicable federal, state and local laws, and requirements. The City of Temple City hereby notifies
all Proposers that the City will affirmatively assure that Disadvantaged Business Enterprises are
afforded full opportunity to participate in the performance of contracts and sub-contracts financed
in part or in whole with funds provided under this RFP, and will not be discriminated against on
the grounds of race, color, gender, age, or national origin in consideration for an award.
By submitting a Proposal, Proposer represents that: (1) Proposer has thoroughly examined and
become familiar with the Work required under this RFP, (2) Proposer comprehends all conditions
that may impact the Proposal, (3) Proposer has reviewed all addenda, and (3) Proposer is capable
of providing the equipment, goods and services necessary to perform the Work and/or meet the
specifications outlined in this RFP, in a manner that meets the City's objectives. Failure to
examine the documents and inform itself shall be at the Proposers' own risk. A Proposer shall
have no claim against the City based upon ignorance of or misunderstanding of the RFP
documents. Once the award has been made, failure of a Proposer to have read all of the
conditions, instructions and the Agreement shall not be cause to alter any term of the Agreement
nor shall such failure provide valid grounds for a Proposer to withdraw its Proposal or to seek
additional compensation.
The City of Temple City reserves the right to reject any or all Proposals, to waive information or
irregularities to the extent permitted by law in any Proposal received and to be the sole judge of
the merits of the respective Proposals received.
5. DEFINITIONS
The following meanings are attached to the following defined words when used in this RFP:
The word "City" shall mean the City of Temple City, California.
The word "Proposer" means the person, firm, or corporation submitting a bid on these
specifications, or any part thereof.
The word "Proposal" means the bid submitted by the Proposer.
The word "Services", "Contract Services" or "Work" means the work assigned to the Proposer as
set forth in Section 11 of this RFP.
The words "Contract" or "Agreement" shall mean the document executed between the Proposer
and the City to carry out the scope of Services of the RFP.
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6. MINIMUM QUALIFICATIONS
1. Firm Experience: Proposer must be an individual or firm that has provided continuous
services for the relevant requirements contained in this RFP for at least five (5) years.
2. Specialized Expertise: Proposer must demonstrate specific experience in successfully
delivering at least three (3) Federal-Aid projects (HSIP, ATP, or CMAQ) managed
through the Caltrans Local Assistance Procedures Manual (LAPM) within the last five
(5) years.
3. Licensing: All design improvement plans, specifications, and reports shall be stamped
and signed by a Professional Civil Engineer or Traffic Engineer registered in the State
of California.
4. Project Management: The designated Project Manager must have demonstrated
experience coordinating with Caltrans District 7 and preparing E-76 Request for
Authorization packages and NEPA/CEQA documentation.
5. Office Location: Firm must have a full-time service office in California for the entire
duration of the contract.
6. Self-Performance: Firm must self-perform a majority of the primary work set forth in
the scope of services section included herein with its own workforce.
7. References: Firm has three (3) or more excellent references for similar traffic safety or
federal-aid work performed in the past five (5) years.
8. Professional Standing: Have no outstanding or pending determination through the
Better Business Bureau or the State of California Department of Consumer Affairs.
9. Financial Management: The firm must have an accounting system capable of
segregating and accumulating indirect costs in accordance with Federal Cost Principles
(48 CFR, Part 31) and must be able to provide a Caltrans-compliant Financial
Management System Certification (Exhibit 10-K).
10. Debarment and Suspension: The Proposer shall not be debarred, suspended,
proposed for debarment, or declared ineligible for the award of contracts by any Federal
agency. The Proposer must provide a certification of non-debarment as part of the
proposal.
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7. EVALUATION CRITERIA
The City will establish an Evaluation Committee, using the following evaluation criteria for this
RFP, to evaluate all responsive proposals submitted. The City may request formal
presentations/interviews from short listed firms at a future date. Participation in any phase of the
RFP process, including the interview phase if conducted, is at the sole expense of the firms
replying to this RFP. The City shall NOT be responsible for any costs incurred by any firm in
response to, or participation in, this RFP.
Proposals will be evaluated based on the following criteria:
Understanding of the Project Requirements (15 points)
1. Objectives of the project.
2. Compliance with specifications.
Proposed Scope of Work (40 points)
1. Responsiveness and thoroughness of Proposal.
2. Appropriateness of technical approach.
Experience of Firm and Personnel (30 points)
1. Experience with similar types of projects.
2. Personnel proposed to work on the project and availability and the qualifications of
those individuals.
Past Performance (15 points)
1. Past record of performance on contracts with the city, other governmental agencies or
public agencies, and with private industry, including such factors as control of costs, quality
of work, ability to meet schedules, cooperation, responsiveness, and other managerial and
attitudinal considerations.
2. The firm's capacity to perform the work within the time limitations, considering the firm's
current and planned workload.
8. RFP QUESTIONS
All questions or requests for interpretation regarding this solicitation must be submitted via email
to pwbids.templecity@transtech.org . Proposers are not to contact other City personnel with any
questions or clarifications concerning this RFP. Any City response relevant to this RFP other than
through the above City representative is unauthorized and will be considered invalid.
Official responses to questions or requests for interpretation to this solicitation will be posted in
the Q&A section of the City of Temple City online bid webpage. Any information resulting from
questions that cause a material change in the solicitation will be posted as an addendum in the
Related Documents portion of the RFP of the City of Temple City online bid webpage.
The cut-off for the submission of questions or deviations shall be October 9, 2026 at 5:00 PM.
All questions received will be responded to and posted in the Related Documents portion of the
RFP of the City of Temple City online bid webpage by October 16, 2026 at 5:00 PM.
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Point of contact for this RFP is Adam Talbot at pwbids.templecity@transtech.org
The City is not responsible for failure to respond to a request that has not been submitted in
accordance with this section.
Requests for clarifications and questions should be formatted in the following manner:
Section
Paragraph number or Article number
Page number
Text of passage being questioned
Question
9. PROPOSAL SUBMITTAL INSTRUCTIONS
Proposals must be delivered to or received by the City Clerk's office by specified date. Mailed
proposals must be received by this date regardless of the date mailed.
City of Temple City
Attention: City Clerk RFP Submission
9701 Las Tunas Drive
Temple City, CA 91780
Proposals must be submitted by October 26, 2026 at 2:00 PM to be eligible for this RFP. Proposals
cannot be submitted after the date and time stated above.
Proposal shall be typed and submitted on 8 1/2" x 11" sized paper. Proposers should not include
any unnecessarily elaborate promotional material. Lengthy narrative is discouraged, and proposal
should be brief, clear and concise.
All requests for exceptions or deviations as a result of this RFP shall be clearly identifiable by a
separate section of the Proposer's submitted Proposal for review by the City of Temple City. It
shall be the right of the City of Temple City to accept or reject any portion of the submitted
requests.
Submit the cost proposal as a separate file from the technical proposal. Cost proposals will remain
unopened during the qualifications and technical evaluation process and will be reviewed only
after the technical evaluation has been completed.
10. SCOPE OF SERVICES
HSIP Cycle 12 Citywide Traffic Signal Safety Improvements Project
The City intends to retain a qualified civil engineering consulting firm to provide design, project
management, and construction support services for the HSIP Cycle 12 Citywide Traffic Signal
Safety Improvements Project. The selected Consultant shall perform all investigations, analyses,
and design work necessary to prepare complete, biddable Plans, Specifications, Estimates
(PS&E) packages for the implementation of traffic signal safety improvements at designated
intersections throughout the City.
The project includes 27 signalized intersections citywide within the City of Temple City. Refer to
the approved vicinity map for the complete intersection list.
The scope of improvements includes, but is not limited to:
* Installation of retro-reflective backplates
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* Replacement of outdated traffic signal heads
* Implementation of Leading Pedestrian Intervals (LPI)
The currently programmed Preliminary Engineering (PE) phase funding is $126,400, consisting
of $113,760 in federal HSIP funds and $12,640 in local matching funds.
Construction (CON) phase funds must be obligated by March 31, 2028.
The project is scheduled for final completion by September 30, 2028.
Task 1: Project Management and Coordination
The Consultant shall:
* Assign a responsible Project Manager for quality control, schedule, and budget.
* Prepare and maintain a detailed project schedule identifying submittal milestones (35%,
65%, 90%, and 100%).
* Conduct a kickoff meeting and monthly coordination meetings with City staff.
* Prepare agendas, meeting minutes, and action item logs.
* Coordinate with all affected agencies and utilities (Caltrans District 7, LA County, etc.)
and ensure all work complies with the Caltrans Local Assistance Procedures Manual
(LAPM).
* Review the completed Field Review Form (LAPM Exhibit 7-B, conducted July 8, 2025)
and use its findings as the basis for design.
* Prepare the Request for Authorization (RFA) package for the Construction phase (E-76)
in accordance with LAPM Chapter 3 and all applicable chapters of the Caltrans Local
Assistance Procedures Manual (LAPM), including environmental, PS&E, and
construction phases.
* Submit monthly progress reports and invoices in the City's standard format.
* All design improvement plans shall be stamped by a Professional Licensed Civil Engineer
or Traffic Engineer registered in the State of California as appropriate.
Task 2: Data Collection and Field Investigation
The Consultant shall:
* The Consultant will obtain available as-built drawings, survey data, record maps, right-of-
way data, utility atlases and utility contact information from the City. The research may
include traffic signal plans, signal timing sheets, signing, striping, and municipal
improvements as-built plans and/or atlases. The Consultant shall verify known
underground utilities to avoid conflicts with proposed improvements. Consultant shall
provide a report of potential conflicts between as-builts and existing conditions.
* Support preparation of safety performance justification consistent with HSIP requirements,
including crash data analysis and expected collision reduction benefits.
* Perform field reconnaissance to document existing signal equipment conditions, signal
head visibility deficiencies, backplate conditions, and pedestrian crossing needs at all 27
signalized intersections citywide.
* Review preliminary signal plans and coordinate with affected agencies, including Caltrans,
FHWA, LA County, and other agencies necessary to complete project construction.
* Review and research available right-of-way maps, assessor parcel maps, and easement
information to prepare maps, plans, exhibits, and other documents that may be required
to complete the final engineering/design phase of the project.
* Contact all utility companies within the project limits and request current utility atlas maps
and as-built information. The Consultant shall prepare and distribute preliminary utility
notices to utility companies in accordance with the City's procedures. Documentation of
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