Request for Proposals (RFP): Design Services for IL-92 & I-280 Gateway Improvements

Location:	Illinois
Posted:	Mar 9, 2026
Due:	Apr 1, 2026
Agency:	City of Rock Island
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

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Request for Proposals (RFP)

Design Services for IL-92 & I-280 Gateway Improvements

Introduction & Project Background

The City of Rock Island is hereby requesting proposals from qualified consultants to

provide professional services for coordination, feasibility analysis, design development,

and permitting of gateway improvements within State right-of-way just southwest of the

IL-92 & I-280 interchange (see attached map).

This area serves as a primary gateway into the southwest part of Rock Island including

access to major economic drivers such as Bally’s Casino and surrounding commercial

development areas. The City desires to explore gateway improvements that include

welcome signage, lighting, landscaping, and other aesthetic improvements consistent

with Illinois Department of Transportation (IDOT) standards.

Since the project area lies within State right-of-way, improvements must comply with

IDOT requirements and permitting procedures. The City is seeking a consultant to serve

as its technical representative in working with IDOT to determine what improvements

are feasible and capable of receiving IDOT approval before advancing to conceptual or

detailed design. The City’s intent is to prioritize early coordination with IDOT to avoid

expending funds on concepts that are unlikely to receive State approval.

Scope of Services

The City has identified several tasks that should be included in the scope of work to

complete the gateway improvement project. These include, but are not limited to, the

following:

Task 1: Existing Conditions & Regulatory Review

a. The Consultant shall confirm all right-of-way boundaries and identify

existing utilities and other infrastructure easements that may affect the

project.

b. The Consultant shall review all applicable IDOT standards and policies.

c. The Consultant shall report to the City any known constraints that may

limit improvements.

Deliverable: Report on existing Conditions & regulatory constraints.

Task 2: IDOT Coordination & Feasibility Determination

a. The Consultant shall initiate coordination with IDOT and present potential

improvements for discussion.

b. The Consultant shall confirm IDOT’s position regarding signage, lighting,

landscaping, and other aesthetic improvements.

c. The Consultant shall identify what improvements may be feasible along

with the applicable permits needed and estimated review timelines.

Deliverable: Report on feasibility determination that summarizes IDOT

coordination, acceptable improvements, applicable permits, and anticipated

review timelines.

Task 3: Concept Development (if authorized by the City)

a. The Consultant shall develop alternatives based on improvements

deemed feasible by IDOT along with preliminary cost estimates.

b. The consultant shall present concepts to the City for review and direction.

Deliverable: Concept plans and cost estimates.

Task 4: Permitting & IDOT Approval (if authorized by the City)

a. Based on the selected design, the consultant shall prepare and submit

required IDOT permit applications, including responding to review

comments and revising plans as necessary.

b. The consultant shall act as the City’s technical representative throughout

the permitting process.

Deliverable: Permit-ready submittal package and approval documentation.

Task 5: Final Design & Bid Documents (if authorized by the City)

a. The consultant shall prepare construction drawings and technical

specifications to be included in construction bid documents.

Deliverable: Bid-ready construction documents and technical specifications.

Please note that these are the general services required. The consultant is given

latitude toward its approach of the scope outlined above. The consultant may

reorder tasks and/or suggest alternative approaches.

Contents of Proposal

• Proposed project budget (including line item costs). The budget may include

different price alternatives. Fees shall be clearly itemized by Tasks.

• Proposed timeline

• Qualifications statement

• Experience of firm with similar project experience

• Bidders approach to addressing the Scope of Services

• Standard contract for services (not yet executed)

Consultant Qualifications

Provide a biography describing the consultancy’s members’ individual qualifications and

history, years in business, location(s), legal structure, ownership, organizational

structure, and key staff that would be committed to this project.

Prior Experience

Provide examples of the consultant’s previous experience with comparable projects.

Examples of projects should be from the last five (5) years and include descriptive

information such as the character of these projects, the scope of the consultant’s

involvement, methodology, and locations of the projects.

References

Provide a list of at least three (3) references who have worked with the consultant in the

past five (5) years who have relevant knowledge concerning the consultant’s ability to

complete such a project. Names, affiliations, addresses, current telephone numbers,

and email addresses of all references must be provided. References from municipalities

are encouraged.

SUBMISSION OF PROPOSALS

Submissions must be received no later than April 1, 2026 at 4:00 PM. Proposals may be

delivered in person or sent via mail with a tracking service. All submissions must be in

sealed envelopes that include the following information on the outside cover.

Community Development Department

Attn: Eunice Amissah-Mensah

1528 3rd Avenue

Rock Island, IL 61201

ENCLOSED: Response to RFP – IL-92 & I-280 Gateway Improvements

AWARDING CONTRACTS

The City shall not accept any proposals after the submission deadline. Proposals shall

be reviewed for pricing, experience, previous work history, references, approach to

addressing the scope of services, State Licenses, State Registration, insurances,

bonds, subcontractors, equipment owned, equipment rented, operator experience, and

financial stability. The City at its sole discretion shall decide after a review which

consultant, if any, is responsive to the RFP. All bidding and award procedures

undertaken by the City regarding this project shall be consistent with the City’s adopted

procurement procedures. Incomplete proposals shall not be accepted. Consultants who

do not meet the professional qualifications standards shall not be considered. The

lowest bid shall not automatically guarantee that the consultant will be awarded the

contract. A submitted price for services shall remain valid for 90 days after submission

deadline.

BIDDER RESPONSIBILITY

Bidders shall keep the bidding process confidential. Each bidder shall be fully

acquainted with conditions relating to the scope of services, any current government

regulations pertaining to the work, and restrictions associated with acceptable execution

of requested work. Failure or omission of the bidder to acquaint themselves with

conditions shall in no way relieve them of any obligation with respect to their bid or

subsequent contract.

FEDERAL, STATE, AND LOCAL REPORTING COMPLIANCE

The bidder shall provide financial and programmatic information as required by the City

of Rock Island to comply with all Federal, State, and local law reporting requirements.

The bidder shall also adhere to all applicable Federal, State, and local regulations.

PROJECTED SELECTION PROCESS SCHEDULE

After the deadline to receive bids has passed, City staff shall review qualifications and

select a consultant to recommend to the City Council. Once the Council awards the bid,

City staff shall contact said consultant with an executed contract.

April 1, 2026 Deadline to receive proposals.

April 13, 2026 City Council awards contract.

CONTACT INFORMATION

The primary and secondary contact persons for this project are listed below.

Eunice Amissah-Mensah, Urban Planner

amissah-mensah.eunice@rigov.org

309-732-2902

Tanner Osing, Planning & Zoning Manager

osing.tanner@rigov.org

309-732-2901

Exhibit A

Proposed Section for

Gateway Improvements

63 AVE W

I 280 / Rt 92 Interchange

Location Map

38 ST W

78 AVE W

City of Rock Island

Municipal Boundary

0 210 420

840

1,260

1,680

Feet

City of Rock Island,

Economic Development Department

Date Created: March 2026

Aerial Flown April 2024

Disclaimer: This map is not a substitute for an actual field survey

or online investigation. The accuracy of the map is limited to the

quality of the records from which it was assembled. The City of

Rock Island makes no warranty concerning this information.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	Request for Proposals (RFP): Design Services for IL-92 & I-280 Gateway Improvements
Category:	Services
Status:	Open