26-013 Concrete Services

City of Commerce
REQUEST FOR STATEMENT OF QUALIFICATIONS
ON-CALL CONCRETE SERVICES
RFQ 26-013
INTRODUCTION & OVERVIEW:
The City of Commerce is seeking a qualified contractor to perform concrete services, on an on-call basis. There
is no guaranteed minimum contract value associated with this contract. The term of the contract shall be one
year with renewal up to 5 years. The City intends to award this work to a single contractor who will work under
the direction of the Utility Department Head.
The statement of qualifications package should be clearly marked "RFQ 26-013- ON-CALL
CONCRETE SERVICES" on its face and submitted by 2:00 pm on May 15, 2026, to the address below.
Please submit two printed copies and one electronic copy (USB) of your RFQ package to:
City of Commerce
110 State Street
Commerce, Georgia 30529
RFQ 26-013 - ON-CALL CONCRETE SERVICES
Attn: Christy Case, Finance Director
Both printed and electronic copies must contain the same information.
A pre-proposal meeting will be held at the address above on April 15, 2026, at 10:00a.m. Attendance is
encouraged but not mandatory. Attendance or absence from the meeting is not a qualification
measurement. Please submit questions/requests via e-mail only to the Finance Director at
ccase@commercega.gov by 5:00 p.m. on April 25, 2026.
No submission will be received or accepted after the above specified date and time. Submissions received
after the designated date and time will be deemed invalid and returned unopened to the firm.
No submission may be withdrawn within thirty (30) days after the deadline and all submissions shall
remain firm during this period. Requests for withdrawals must be submitted in writing.
We appreciate your interest in the City of Commerce!
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RFP/RFQ CHECKLIST
The 10 Most Critical Things to Keep in Mind When Responding to an RFQ for the City of CommerceCommerce
1. Read the entire document. Note critical items such as: mandatory requirements;
supplies/services required; submittal dates; number of copies required for submittal;
funding amount and source; contract requirements (i.e., contract performance security,
insurance requirements, performance and/or reporting requirements, etc.).
2. Note the City of Commerce's staff member's name, address, phone numbers and
e-mail address. This is the only person you are allowed to communicate with regarding
the RFP/RFQ and is an excellent source of information for any questions you may have.
3. Attend the Pre-Proposal webinar if one is offered, these conferences provide an
opportunity to ask clarifying questions, obtain a better understanding of the project, or
to notify the City of any ambiguities, inconsistencies, or errors in the RFP/RFQ.
4. Take advantage of the "question and answer" period. Submit your questions by the
due date listed in the Schedule of Events and view the answers given in the formal
"addenda" issued for the RFP/RFQ. All addenda issued for this RFP/RFQ will be posted
on the City's website and will include all questions asked and answered concerning
the RFP/RFQ.
5. Follow the format required in the RFP/RFQ when preparing your response. Provide
point- by-point responses to all sections in a clear and concise manner.
6. Provide complete answers/descriptions. Read and answer all questions and
requirements. Do not assume the City or Evaluation Committee will know what your
capabilities are or what items/services you can provide, even if you have previously
contracted with the City. Evaluations are based solely on the information and materials
provided in your response.
7. Use the forms provided, i.e., reference form, sample budget form, certification forms, etc..
8. Check the City website for RFP/RFQ addenda. Before submitting your response, check
the City website at https://www.commercega.gov to see whether any addenda were issued
for the RFP/RFQ.
9. Review and read the RFP/RFQ document again to make sure that you have addressed
all requirements.
10. Submit your response on time. Note all the dates and times listed and be sure to submit
all required items on time. Late and incomplete responses are never accepted.
This checklist is provided for assistance only and should not be submitted with Company's Response.
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1.0 INTRODUCTION
1.1 PURPOSE OF PROCUREMENT
The City of Commerce is seeking a qualified contractor to perform concrete services, on an on-call
basis. There is no guaranteed minimum contract value associated with this contract. The term of
the contract shall be one (1) year, with an option to renew. The City intends to award this work to
a single contractor who will work under the direction of the Utility Department Head.
1.2 SCOPE OF WORK
Services anticipated under the resulting contract may include but are not limited to pouring
sidewalks, commercial and residential driveway, roadways and street cuts, curb and gutter
construction including driveways and aprons, catch basins, and slabs. Project-specific plans and
dimensions will be provided prior to each project. Project costs will be determined using the
pricing sheet. All concrete work shall be in accordance with current GDOT Standards.
1.3 SPECIFICATIONS
1.4 SCHEDULE OF EVENTS
See Appendix A for the detail Schedule of Events
1.5 RESTRICTIONS ON COMMUNICATIONS WITH STAFF
All questions about this RFQ should include the company name and the referenced RFQ
section in the following format:
Company Name
1. Question
Citation of relevant section of the RFQ
2. Question
Citation of relevant section of the RFQ
1.6 PROPOSAL SUBMISSION INSTRUCTIONS
A complete submission includes the following components:
1. Cover Letter
2. Statement of Qualifications and Equipment (Appendix D)
a. About the Firm
b. Experience
c. Approach
3. References (Appendix B)
4. Sealed Cost Proposal (Appendix C)
5. Acknowledgement of Addenda (Appendix E)
6. Bid Bond
7. Certificate of Liability Insurance
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8. E-Verify Contractor and SAVE affidavits (Appendix G)
1.7 EVALUATION CRITERIA
An evaluation committee will review and evaluate the proposals according to the criteria listed
below. Proposals not meeting the minimum technical requirements and those who are non-
responsive will not be considered. The City may request short-listed proposers to meet with the
City's Evaluation Committee for evaluation purposes if deemed necessary.
Evaluation Criteria Max Score
Experience & Qualifications 40
Cost Proposal 30
References 15
Capacity & Resources 15
Total 100
2.0 GENERAL CONDITIONS
PROPOSERS ARE ADVISED TO THOROUGHLY UNDERSTAND THE GENERAL
CONDITIONS AND SPECIAL PROVISIONS, PRIOR TO SUBMITTING THEIR PROPOSALS.
2.1 QUALIFICATIONS
2.1.1 Proposals will be considered only from experienced and well-equipped Vendor(s)
engaged in work of this type and magnitude.
2.1.2 Proposers may be required to submit evidence setting forth qualifications which entitle
their company for consideration as a responsible Vendor. A list of work of similar
character successfully completed within the last five years may be required, which lists
the location, size, and scope for use on this work. Before accepting any proposals, the
City may require evidence of the Vendor's financial ability to successfully perform the
work to be accomplished under the contract.
2.1.3 Proposers must provide their own materials and labor for this contract.
2.1.4 During the term of the Agreement, Contractor shall, as its sole expense, secure and
maintain in-force policies of insurance of the following types:
1. Workers' compensation coverage in accordance with the statutory requirements of
the jurisdiction in which Services are to be performed.
2. Employer's liability insurance with a minimum of $250,000.
3. Comprehensive General Liability Insurance, subject to a limit for bodily injury
and property damage combined at least $1,000,000 aggregate.
4. Automobile liability insurance subject to a limit for bodily injury and property
damage combined, of at least $1,000,000 per occurrence.
2.1.5 Contractor shall furnish Client Certificates of Insurance evidencing the insurance
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coverages required. The certificates shall stipulate that should any of the above insurance
policies be cancelled before the termination of this agreement, the issuing company will
endeavor to mail thirty (30) days' written notice to Client.
2.2 GUARANTEE TO ACCOMANY BID
2.2.1 Annual project costs are estimated to range from $100,000 to $250,000. Submissions
must be accompanied by an acceptable bid in an amount no less than $10,000.
Failure to submit a bid bond will be a cause for rejection.
2.3 AUTHORITY TO SIGN
2.3.1 Proposers must ensure that the legal proper name of their firm and/or corporation is
printed or typed as appropriate on all documents.
2.4 RIGHTS RESERVED
2.4.1 The City of Commerce reserves the right to reject any or all proposals, to waive
informalities or to re-advertise. It is understood that all proposals are made subject to
this agreement, and that City of Commerce reserves the right to decide which proposal(s)
it deems the most qualified. In arriving at this decision, full consideration will be given
to the experience and qualifications of the Proposer, work of this type successfully
completed and past performance with the City of Commerce.
2.4.2 Any unauthorized additions, conditions, limitations, or provisions attached to the
Proposal shall render it informal and may be cause for rejection.
2.5 AWARD OF CONTRACT
2.5.1 The contract will be awarded to the most qualified firm whose proposal will provide
the best value and be the most advantageous to the City, experience, technical
considerations, cost, and other factors considered. The City is to make the
determination.
2.5.2 Upon award of contract, if the task order agreement is greater than $30,000, a
contract performance and a payment bond, each equal to 100% of the contract
amount must be provided by the selected vendor by a surety company qualified to do
business in the State of Georgia with an AM Best rating of B+ or higher.
2.5.3 Prior to award of the Contract, the successful Proposer will be required to submit a
schedule to the City, demonstrating the Proposer's ability to commence and proceed
in a timely manner. A Proposer's failure to demonstrate the ability to proceed as
required may result in contract cancellation.
2.5.4 Failure to demonstrate the ability for contract execution and progression will result in, at
the City's discretion, contract cancellation or re-advertising of any and/or all these
contracts.
2.6 PRODUCTION REQUIREMENTS
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2.6.1 Time is of the utmost importance of this project. The successful Proposer will be
required to commence work within ten (10) calendar days from the receipt of the Notice
to Proceed and must carry on with utmost diligence to complete the work according to
the specifications in the RFQ.
2.7 PRICES AND INVOICING PROGRESS PAYMENTS AND RETAINAGE
2.7.1 As concrete services are required, a request for a quote will be sent to the contractor or
contractors' designee for that job assignment. The successful contractor will be required
to submit a new quote based on that job assignment each time
2.7.2 Payment shall be provided based on the cost schedule provided in Vendor's response.
Vendor shall submit an invoice with NET 30-day payment terms for services performed
for the City of Commerce under the terms of the contract executed. The invoice shall be
directed to nvoices@commercega.gov
The invoice shall contain a complete itemization of services, the total amount due,
invoice number, invoice date, the designated project number, if applicable, and the City
of Commerce's Purchase Order Number. After work has commenced, progress
payments shall be made monthly, based on the value of work completed as provided in
the contract documents plus the value of materials and equipment suitably stored,
insured, and protected at the site(s), less retainage.
2.7.3 The City shall retain a maximum of 10% of each progress payment; provided, however,
when 50% of the contract value including change orders and other additions to the
contract value provided for by the contract documents is due and the manner of
completion of the contract work and its progress are reasonably satisfactory to the City,
the City shall withhold no more retainage. At the discretion of the City and with the
approval of the Contractor, the retainage of each subcontractor may be released
separately as the subcontractor completes their work.
2.1 LOCATION & SITES
2.1.1 All work will be completed within the boundaries of the City of Commerce.
2.1.2 The contractor shall accept the site in its present condition and carry out all work in
accordance with the requirements of the specifications as directed by the Utility
Department Head.
2.2 COMPLIANCE WITH OSHA STANDARDS AND REGULATIONS
2.2.1 The work connected with this contract shall be performed in accordance with all
applicable OSHA regulations and standards, including any additions or revisions thereto
until the job is completed and accepted by the City of Commerce.
2.3 NON-COLLUSION
2.3.1 Vendor(s), by submitting a proposal, certify that the accompanying proposal is not the
result of, or affected by, any unlawful act of collusion with any other person or company
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engaged in the same line of business or commerce, or any other fraudulent act
punishable under Georgia or United States law.
2.4 MATERIALS
2.4.1 Unless otherwise specified in the Contract, Vendor shall provide and assume full
responsibility for all services, materials, equipment, labor, and all other facilities and
incidentals necessary for the completion of the Work.
2.4.2 All materials and equipment incorporated into the work shall be of good quality, except
as otherwise provided in the Contract. All special warranties and guarantees required by
the Specifications shall expressly run to the benefit of the City.
2.5 CONTRACT REQUIREMENTS
2.5.1 The successful Vendor is required to do the following within ten (10) days of Notice:
2.5.1.1.1 Return to the City contract documents executed by the authorized
representative attested by the corporate secretary treasurer.
2.5.1.1.2 Provide Insurance Certificates as specified in the RFQ documents.
2.5.2 Failure to execute the Contract or furnish satisfactory proof of carriage of the insurance
required within ten days after the date of Notice of Award of the Contract may be just
cause for the annulment of the award and for the forfeiture of the RFQ guaranty of City
of Commerce, not as a penalty, but as liquidation of damages sustained. At the
discretion of the City, the award may then be made to the next most qualified Vendor,
or the work may be re-advertised or constructed by City forces.
2.5.3 Liquidated Damages: In the event of any delay which is not the fault or responsibility of
the Contractor or any supplier to the Contractor, the Contractor is entitled to additional
days for performance of this Contract. Contractor shall not be entitled to any additional
money for any delay which they encounter. The Contractor's sole remedy shall be to
obtain an extension of time from the Owner within which this Contract is to be
performed. Under no circumstances shall the Contractor be entitled to assert any claim
of entitlement against the Owner for actual or consequential damages resulting from
delays. In conformity with the "time is of the essence" provisions of this contract, the
amount of liquidated damages for this contract shall be in the amount of $300 per work
day for every day the contract is not completed after 90 days from the time of the Notice
to Proceed.
2.6 SCHEDULE
2.6.1 Schedule: The Vendor shall provide to Steven Slayton, PW Superintendent
at sslayton@commercega.gov. The schedule must be presented at least seven
(7) days prior to work commencing in order to notify residents and/or
businesses.
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APPENDIX A
RFQ 26-013
SCHEDULE OF
EVENTS
Event: Date:
Release of RFQ April 2, 2026, at 9:00 a.m.
(Optional) Pre-Proposal Meeting April 15, 2026 at 10:00 a.m.
Deadline for Written Questions April 25, 2026, at 5:00 p.m.
Proposals Due May 15, 2026, at 2:00 p.m.
Proposal Evaluation On/About May 2026
Contract Award (On/about) On/About June 2026
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APPENDIX B
RFQ 26-013
REFERENCES
Please complete attached reference form and provide accurate information for each reference. Please inform
your references that the City of Commerce will follow up to perform reference checks. It will affect your scores if
we are not able to contact your references, or they do not respond in time.
The City of Commerce will not serve as a reference, in the event that your Company worked with the City of
Commerce previously.
Alternatively, Proposers are welcome to provide three (3) reference letters where they provided the same or
similar services. Reference letters must be on official letterhead and signed by the point of contact of the
agency where the service was performed.
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References for
Please provide a list of contact numbers, addresses and a contact person for at least three (3) projects
completed (or in progress) having a similar specification and scope of work.
City of Commerce requests a minimum of three (3) references where work of a similar size and
scope has been completed (or in progress).
Company Name:
Description of Project:
Completion Date:
Contact Person:
Telephone: Fax:
Email address:
Company Name:
Description of Project:
Completion Date:
Contact Person:
Telephone: Fax:
Email address:
Company Name:
Description of Project:
Completion Date:
Contact Person:
Telephone: Fax:
Email address:
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