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EXHIBIT "J", QUALITY CONTROL PROGRAM
1.1 Program Plan.
Prior to commencing work at any work site, Contractor shall prepare and submit a Project
specific Quality Control Plan. This plan shall cover controls instituted to assure quality of
the Work and the documenting of any other significant quality activities, materials
certification and testing submittals, procedural direction, and specific technical
instructions. All testing of materials proposed for use in the work shall be tested by the
contractor. In-place testing shall be furnished by the Owner's Quality Assurance Firm.
1.2 General.
The Contractor shall establish, provide, and maintain an effective Quality Control
Program. Although guidelines are established and certain minimum requirements are
specified herein and elsewhere in the Contract technical specifications, the Contractor
shall assume full responsibility for accomplishing the stated purpose. The intent of this
section is to enable the Contractor to establish a necessary level of control that will:
(1) Adequately provide for the production of acceptable quality materials.
(2) Provide sufficient information to assure both the Contractor and the ENGINEER that
the specification requirements can be met.
The Contractor shall be prepared to discuss and present, at the Pre-Construction
Conference, his/her understanding of the quality control requirements. The Contractor
shall not begin any construction or production of materials to be incorporated into the
completed work until the Quality Control Program has been reviewed by the ENGINEER.
No partial payment will be made for materials subject to specific quality control
requirements until the Quality Control Program has been reviewed. The quality control
requirements contained in this section and elsewhere in the Contract technical
specifications are in addition to and separate from the acceptance testing requirements.
Acceptance testing requirements are the responsibility of the ENGINEER.
1.2.1 Description of Program.
A. General Description. The Contractor shall establish a Quality Control Program
to perform inspection of all items of work required by the technical
specifications, including those performed by subcontractors. This Quality
Control Program shall detail the methods and procedures that will be taken to
ensure conformance to applicable specifications and Contract plans with
respect to materials, workmanship, construction, finish, and functional
performance. The Quality Control Program shall be effective for control of all
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construction work performed under this Contract and shall specifically include
surveillance required by the technical specifications, in addition to other
requirements of this section and any other activities deemed necessary by the
Contractor to establish an effective level of quality control.
B. Quality Control Program. The Contractor shall describe the Quality Control
Program in a written document, which shall be reviewed by the ENGINEER
prior to the start of any production, construction, or offsite fabrication. The
written Quality Control Program shall be submitted to the ENGINEER for
review at least fifteen (15) calendar days before the mobilization.
The Quality Control Program shall be organized to address, at a minimum, the
following items:
(1) Quality control organization;
(2) Submittals schedule;
(3) Inspection requirements;
(4) Quality Control Testing Plan;
(5) Documentation of quality control inspection activities; and
(6) Requirements for corrective action when quality assurance and/or
acceptance criteria are not met. The Contractor is encouraged to add any
additional elements to the Quality Control Program that he/she deems
necessary to adequately control all production and/or construction
processes required by this Contract.
1.2.2 Quality Control Organization. The Contractor's Quality Control Program shall be
implemented by the establishment of a separate quality control organization. An
organizational chart shall be developed to show all quality control personnel and
how these personnel integrate with other management/production and
construction functions and personnel. The organizational chart shall identify all
quality control staff by name and function, and shall indicate the total staff required
to implement all elements of the Quality Control Program, including inspection for
each item of work. If necessary, different technicians can be utilized for specific
inspection functions for different items of work. The quality control organization
shall consist of the following minimum personnel:
A. Program Administrator. The Program Administrator shall be a full-time
employee of the Contractor, or a consultant engaged by the Contractor. The
Program Administrator shall have BS in Engineering or Construction or
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Architecture as appropriate to the project scope along with five (5) years of
construction quality control experience acceptable to the Engineer, or a
minimum of Ten (10) years of construction, quality control experience on a
project of comparable size and scope as the Contract acceptable to the
ENGINEER.
The Program Administrator shall have full authority to institute any and all
actions necessary for the successful implementation of the Quality Control
Program to ensure compliance with the Contract plans and technical
specifications. The Program Administrator shall report directly to a responsible
officer of the construction firm.
B. Quality Control Technicians. A sufficient number of quality control technicians
necessary to adequately implement the Quality Control Program shall be
provided. These personnel shall be either ENGINEERS, engineering technicians,
or experienced craftsman with qualifications in the appropriate field and shall
have a minimum of two (2) years of experience in their area of expertise. The
quality control technicians shall report directly to the Program Administrator
and shall perform inspection of all materials, construction, and equipment for
conformance to the technical specifications, and as required by Section 1.2.
C. Staffing Levels. The Contractor shall provide sufficient qualified quality control
personnel to monitor each work activity at all times.
1.2.3 Submittals Schedule. The Contractor shall submit a detailed listing of all submittals
(for example, mix designs, material certifications) and shop drawings required by
the technical specifications. The listing can be developed in a spreadsheet format
and shall include:
(1) Specification item number;
(2) Item description;
(3) Description of submittal;
(4) Specification paragraph requiring submittal; and
(5) Scheduled date of submittal.
1.2.4 Inspection Requirements. Quality control inspection functions shall be organized
to provide inspections for all definable features of work, as detailed below. All
inspections shall be documented by the Contractor as specified by Section 1.2.
Inspections shall be performed daily to ensure continuing compliance with Contract
requirements until completion of the particular feature of work. These shall include
the following minimum requirements:
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A. During plant operation for material production, quality control test results and
periodic inspections shall be utilized by the Owner's Quality Assurance Firm to
ensure the quality of aggregates and other mix components, and to adjust and
control mix proportioning to meet the approved mix design and other
requirements of the technical specifications. All equipment utilized in
proportioning and mixing shall be inspected to ensure its proper operating
condition.
B. During field operations, quality control test results and periodic inspections
shall be utilized to ensure the quality of all materials and workmanship. All
equipment utilized in placing, finishing, and compacting shall be inspected to
ensure its proper operating condition and to ensure that all such operations
are in conformance to the technical specifications and are within the plan
dimensions, lines, grades, and tolerances specified.
1.2.5 Documentation. The Contractor shall maintain current quality control records of all
inspections performed. These records shall include factual evidence that the
required inspections have been performed, including type and number of
inspections involved; results of inspections; nature of defects, deviations, causes
for rejection, etc.; proposed remedial action; and corrective actions taken. These
records must cover both conforming and defective or deficient features, and must
include a statement that all supplies and materials incorporated in the work are in
full compliance with the terms of the Contract. Legible copies of these records shall
be furnished to the ENGINEER daily. The records shall cover all work placed
subsequent to the previously furnished records and shall be verified and signed by
the Contractor's Program Administrator. Specific Contractor quality control records
required for the Contract shall include, but are not necessarily limited to, the
following records:
1.2.6.1 Daily Inspection Reports. Each Contractor quality control technician shall
maintain a daily log of all inspections performed for both Contractor and
subcontractor operations on a form acceptable to the ENGINEER. These
technician's daily reports shall provide factual evidence that continuous
quality control inspections have been performed and shall, as a minimum,
include the following:
(1) Technical specification item number and description;
(2) Compliance with approved submittals;
(3) Proper storage of materials and equipment;
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(4) Proper operation of all equipment;
(5) Adherence to plans and technical specifications; and
(6) Safety inspection.
The daily inspection reports shall be signed by the responsible quality
control technician and the Program Administrator. The ENGINEER shall be
provided at least one copy of each daily inspection report on the workday
following the day of record.
1.2.6 Corrective Action Requirements. The Quality Control Program shall indicate the
appropriate action to be taken when a process is deemed, or believed, to be out of
control (out of tolerance) and detail what action will be taken to bring the process
into control. The requirements for corrective action shall include both general
requirements for operation of the Quality Control Program as a whole, and for
individual items of work contained in the technical specifications. The Quality
Control Program shall detail how the results of quality control inspections and tests
will be used for determining the need for corrective action and shall contain clear
sets of rules to gauge when a process is out of control and the type of correction to
be taken to regain process control. When applicable or required by the technical
specifications, the Contractor shall establish and utilize statistical quality control
charts for individual quality control tests. The requirements for corrective action
shall be linked to the control charts.
The ENGINEER will notify the Contractor of any noncompliance with any of the
foregoing requirements. The Contractor shall, after receipt of such notice,
immediately take corrective action. Any notice, when delivered by the ENGINEER
or his designated representative to the Contractor or his/her authorized
representative at the site of the work, shall be considered sufficient notice.
In cases where quality control activities do not comply with either the Contractor's
Quality Control Program or the Contract provisions, or where the Contractor fails
to properly operate and maintain an effective Quality Control Program, as
determined by the ENGINEER, the ENGINEER may:
(1) Order the Contractor to replace ineffective or unqualified quality control
personnel or subcontractors.
(2) Order the Contractor to stop operations until an appropriate corrective
action is taken.
1.2.7 Surveillance by the Engineer. All items of material and equipment shall be subject
to surveillance by the CITY at the point of production, manufacture or shipment to
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determine if the Contractor, producer, manufacturer or shipper maintains an
adequate quality control system in conformance with the requirements detailed
herein and the applicable technical specifications and plans. In addition, all items of
materials, equipment and work in place shall be subject to surveillance by the CITY
at the site for the same purpose.
Surveillance by the ENGINEER does not relieve the Contractor of performing quality
control inspections of either "on-site" or "off-site" Contractor's or subcontractor's
work.
1.3 Plan Update.
The Quality Control Plan shall reflect the interfaces between CITY or its designated
representatives, Contractor, and other relevant organizational entities. It shall contain all
appropriate interface control instructions. The plan shall be updated as necessary during
this Contract to reflect any changes in the plan. The Quality Control Plan shall provide for
the issuance of a "stop work" order by the Contractor or ENGINEER at any time during the
Work when significant adverse quality trends and/or deviations from the approved
Quality Control Program are found.
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