Bid 4005-102126 Paratransit Operations Facility LVT Flooring Replacement

FINANCIAL SERVICES
Purchasing Division
REQUEST FOR BIDS
Paratransit Operations Facility LVT Flooring Replacement
September 23, 2026
Bid Due Date: October 21, 2026
and time: 2:30 PM
Bid Number: 4005-102126
Mailing Address: PO Box 230
High Point, NC 27261
Delivery Address: Warehouse/Purchasing
816 E Green Drive
High Point, NC 27260
Purchasing Contact: Greg Parret
E-mail: greg.parret@highpointnc.gov
Phone: 336-883-4795
Pre-Bid Conference: Thursday, October 1st, 2026
Time: 11:00 AM
Location: 718 W Martin Luther King Jr Dr,
High Point, NC 27262
IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN ORDER
TO PARTICIPATE IN THE PROCUREMENT, PLEASE CONTACT PURCHASING AS SOON AS
POSSIBLE.
Vendor Name:
Vendor Address:
City of High Point | PO BOX 230, High Point, NC 27261 | 336.883.3219

Bidder Information Form
All pages bound within this Bid Document are necessary parts thereof and shall not
be detached, taken apart and/or altered, or bid shall be considered non-responsive.
--PLEASE TYPE OR PRINT LEGIBLY IN BLUE OR BLACK INK--
Vendor Name (include d.b.a. information if applicable)
Entity Type (check applicable): [ ] Sole Proprietorship [ ] General Partnership [ ] Limited Partnership (LP)
[ ] Limited Liability Partnership (LLP) [ ] Limited Liability Limited Partnership (LLLP)
[ ] Business Corporation [ ] Professional Corporation (PC) [ ] Limited Liability Company (LLC)
[ ] Professional Limited Liability Company (PLLC) [ ] Series LLC
Principal Office Address (Per Secretary of State)
City, State & Zip Email Address Telephone Number
Federal Tax ID #/Social Security # General Contractor License # (if applicable)
Print Name & Title of Person Signing on Behalf of Vendor Vendor's Authorized Signature
*By signing above the vendor acknowledges that terms and conditions and instructions associated with
this bid have been read and accepted.
* Failure to execute/sign this bid properly prior to submittal shall render the bid invalid and it
WILL BE REJECTED.
Late bids will NOT be accepted.
Bid valid for 60 days from date of bid opening. After this time, any withdrawal of bid shall be made
in writing, effective upon receipt by the City at the address provided below.
* Pursuant to Section 143-129 of the North Carolina General Statutes, as amended, bids and
proposals are subject to the conditions and specifications herein, are invited for materials and
equipment as described herein.
* Prices or any other entry made hereon by the bidders shall be considered firm and not subject
to change or withdrawal.
* Bidders certify under penalty of perjury that this bid has not been arrived at collusively and that
no Federal or North Carolina antitrust laws have been violated.
* State and County sales taxes shall not be included in the bid prices. Sales tax shall be added
to vendors invoice and will be paid to vendor at time of invoice payment.
* Bidders shall send this form along with this entire bound bid document on or before the
above date and time, to the City of High Point Purchasing Division, PO Box 230 (27261), 816 E
Green Drive, High Point, NC 27260.

NOTICE TO BIDDERS
Sealed proposals will be received by the Purchasing Division of the City of High Point located
in the Municipal Operations Center, Warehouse Building at 816 East Green Drive, High
Point, NC 27260, until 2:30 PM on Wednesday, October 21, 2026. This will not be a
Public Bid Opening:
Bid 4005-102126
Paratransit Operations Facility LVT Flooring Replacement
Bids are invited for work as follows as well as all related miscellaneous work:
The City of High Point is seeking bids from qualified commercial flooring contractors for
flooring replacement at the Paratransit Operations Facility. The work generally includes
removal and replacement of approximately 2,736 square feet of commercial flooring,
including demolition, concrete surface preparation, patching, moisture mitigation, self-
leveling underlayment, installation of new LVT flooring, wall base, and transition strips.
All miscellaneous work related to the above. Quantities and major work items are more
thoroughly described herein.
A pre-bid conference will be held on Thursday, October 1, 2026, at 11:00 AM at the Paratransit
Operations Facility located at 718 W Martin Luther King Jr Dr, High Point, NC 27262. City staff
will be available to discuss the project and answer pertinent questions. All prospective bidders
are urged and cautioned to attend to prepare bids based upon a full understanding of project
specifications.
General contractors are advised that all bids and contract award must comply with all applicable
law, including but not limited to N.C. Gen. Stat. 87-1, et seq.
In accordance with applicable law, the City reserves the right to reject any/all bids and the City
further reserves the right to waive irregularities and informalities in any bid submitted.
In accordance with the Americans with Disabilities Act of 1990, as amended, 42 U.S.C. 12101 et
seq., and regulations promulgated thereunder, including but not limited to 28 C.F.R. parts 35 and
36 and 29 C.F.R. part 1630, the City of High Point will not discriminate against individuals and
will not do business with vendors who discriminate against such individuals in violation of the Act.
Greg Parret
Procurement Analyst

INSTRUCTIONS TO BIDDERS
1. Receipt and Opening of Bids:
A. The City of High Point invites Bids on the form attached hereto, all blanks of which
must be appropriately filled in. (Do Not Complete Construction Agreement Section)
B. The City of High Point will receive Bids by the Purchasing Division at the Municipal
Operations Center, Warehouse Building at 816 East Green Drive, High Point, NC
27261 until Time: 2:30 PM, Day: Wednesday, Date: October 21, 2026. This will
not be a public bid opening.
2. Question and Response Period:
Questions concerning this bid are due in writing via email by:
October 7, 2026 by 12:00 PM to the attention of Greg Parret at
greg.parret@highpointnc.gov
An addendum to address questions will be issued on October 9th, 2026
3. Bidding Requirements and Conditions:
A. The entire bound bid document should be submitted and placed in a sealed
envelope and addressed as provided below. The envelope shall show the name
and address of the Bidder, the name of the contract for which the bid is being
submitted, the bid number, the contract number, and the time and date of the bid
opening in order to guard against premature opening.
B. All hand-carried bids may be delivered prior to the bid due date to the City of High
Point Purchasing Division located in the City Municipal Operations Center,
Warehouse Building at 816 E Green Drive, High Point, North Carolina prior to the
date and time scheduled for the bid opening as so advertised.
C. Bidders who mail their Proposal shall address them as follows.
Greg Parret
City of High Point
Purchasing Division
816 East Green Drive
High Point, NC 27261
A mailed bid will be considered only if received prior to the date and time
scheduled for the bid opening as so advertised.
D. All pages bound within this Bid Document are necessary parts thereof
and should not be detached, taken apart or altered.

E. The attachment of any additional terms and conditions by any vendor or
bidder is expressly rejected here and shall not be incorporated into the
bid. Attachment of any additional terms and conditions may be grounds
for rejection of the bid by the City.
F. The City of High Point may consider any Bid not prepared and submitted in
accordance with the provisions herein non-responsive.
4. Preparation of Bids:
A. Bids shall meet the following requirements:
1) The itemized proposal provided by the City shall be used and not taken apart
or altered. The bid shall be submitted on the same proposal forms that have
been furnished to the bidder by the City.
2) All entries including signatures shall be written in black ink.
3) The Bidder shall submit a unit or lump sum price for each item listed in the
itemized proposal forms.
4) In case of lump sum items, the price shall be written in figures in the Amount
Bid column in the itemized proposal.
5) The total amount bid shall be written in figures in the proper place in the
itemized proposal. The total amount bid shall be determined by adding the
amounts bid for each item.
6) Changes in any entry shall be made by marking a single line through the
incorrect entry in black ink and making the correct entry adjacent thereto in
black ink. A representative of the Bidder shall initial the change in black ink.
7) The following forms shall be filled out and executed within the bound bid
document when the bid is submitted.
a. Bidder Information Form
b. Proposal/Bid Form (Tab-C)
c. Addendum(s) must be acknowledged
d. Other: All Items in Tab-D
e. Tab E: Federal Forms Acknowlegement
5. Bond Requirements:
A. Bid Bond: NOT REQUIRED FOR THIS BID
Bidder's attention is drawn to the fact that AIA Bond Forms (A310) will not be
accepted. Only bond forms included in this document or forms approved by the NC
State Construction Office will be accepted.

B.Performance and Payment Bonds:
Performance and Payment Bonds: NOT REQUIRED FOR THIS BID
The successful bidder shall furnish Performance and Payment Bonds when required by
applicable North Carolina law or by the City of High Point.
When required, each bond shall be in the amount of one hundred percent (100%) of the
contract amount and issued by a surety authorized to do business in North Carolina.
All required bonds shall be provided prior to commencement of work, and associated
costs shall be included in the bidder's submitted price.
6. Power of Attorney:
The attorney-in-fact who signs Bid Bonds or Contract Bonds must file with each Bond a
certified and effectively dated copy of their Power of Attorney.
7. Withdrawal of Bids:
No bid may be withdrawn for a period of sixty (60) days from the actual date of the bid
opening.
8. Award and Execution of Contract:
The contract will be awarded to the lowest responsible, responsive bidder.
9. Rejection of Bids:
In accordance with applicable law, the City reserves the right to reject any and all Bids
and the City further reserves the right to waive irregularities and informalities in any Bid
submitted.
10. Sales Tax:
State and County sales taxes shall NOT be included in the Bid prices on any materials to
be used in this contract. The Contractor will be reimbursed for sales taxes in addition to
the prices bid upon submission of a certified statement showing the materials purchased,
invoice number, name of vendor, dates of purchases, copy of invoices, and amount of tax
paid. The certified statement must be signed by a corporate officer and notarized. Forms
for applying for sales tax reimbursement will be provided to the Contractor by the City of
High Point.
Sales tax will be reimbursed only on items that are annexed to, affixed to, or in some
manner have become a part of the building or structure being erected, altered or repaired.
(Any products purchased internationally shall include sales tax since those taxes will not
be recoverable by the City.)
11. Accessibility:

The meeting facilities of the City are accessible to individuals with disabilities. If
special accommodation is required, call (336) 883-3298, TDD (336) 883-8517, or the
North Carolina Relay System (TDD 1 (800) 735-2962).
12. Bid Results:
Bid Tabulations will be posted at https://www.highpointnc.gov/Bids.aspx.
Verbal requests for unofficial, apparent low Bidder results of open market Bid
information will be available once the award has been made for this bid. Bid results will
be posted on the City's website at https://www.highpointnc.gov/Bids.aspx
13. Public Records; Trade Secrets:
Under applicable law, all materials submitted in response to this solicitation will be
public records unless an exception or exemption applies. The City will treat information
in any materials submitted as a trade secret only if (i) the information meets all
requirements under applicable law, including the definition in N.C. Gen. Stat.
66-152(3) and all conditions under N.C. Gen. Stat. 132-1.2(1), and (ii) each page
containing such information is clearly designated as "CONFIDENTIAL" or "TRADE
SECRET" at the time of submission to the City. Bidders are strongly discouraged from
including trade secret information in their proposals except where it is reasonably
necessary for the City's evaluation of the proposal. All pricing, including but not limited
to unit prices and total proposal amounts, will be public records and will not be treated as
confidential. Nothing in this solicitation shall be construed as obligating the City to
protect any information received in response to or otherwise related to this solicitation
beyond what is required by applicable law, and the City will make its own determinations
regarding the applicability to such information of any exception or exemption under NC
public records laws. Each bidder shall defend, indemnify, and hold harmless the City and
its officers, directors, employees, agents, successors, and permitted assigns from and
against all losses, damages, liabilities, deficiencies, actions, judgments, interest, awards,
penalties, fines, costs, or expenses of whatever kind, including reasonable attorneys' fees
and the cost of enforcing any right to indemnification hereunder and the cost of pursuing
any insurance providers, incurred in connection with the City's refusal to disclose any
information that the bidder has designated as a trade secret in accordance with this
solicitation and applicable law

CONSTRUCTION AGREEMENT
City of High Point Bid Number 4005-102126
Paratransit Operations Facility LVT Flooring Replacement
THIS AGREEMENT ("Agreement") is entered into as of the [__] day of [MONTH],
20[__], by and between the City of High Point, a North Carolina municipal corporation ("City"),
and [LEGAL NAME OF CONTRACTOR], a(n) [STATE OF CONTRACTOR'S
INCORPORATION/ORGANIZATION] [CONTRACTOR'S TYPE OF BUSINESS ENTITY]
("Contractor").
The City and the Contractor, for the consideration stated herein, mutually agree as follows:
1. THE PROJECT. The Project is City of High Point Bid Number 4005-102126. The
Project is generally described as the Paratransit Operations Facility LVT Flooring
Replacement. The Engineer on the Project is City of High Point.
2. THE CONTRACT DOCUMENTS. The Contract Documents are:
a. This Agreement.
b. Addendum Nos. through (if applicable)
c. The Project's Drawings/Plans. (Tab - A, P. 26) Green
d. The Project Special Provisions. (Tab - A) Green
e. The Construction Documents Project Manual. (Tab - A) Green
f. Modified EJCDC(R) C-700 Standard General Conditions of the
Construction Contract (the "EJCDC General Conditions"). (Tab -B,
P.)
g. The Contractor's Itemized Proposal Form. (Tab - C, P.) Yellow
h. The Contractor's executed Payment Bond.
i. The Contractor's executed Performance Bond.
j. City of High Point Construction Project Dispute Resolution Process.
k. Bid Documents executed by the Contractor. (Tabs - D & E, P. 39)
3. THE WORK. The Work is defined in the Contract Documents. The Work also
includes all additional services reasonably implied or inferred from the Contract Documents or
customarily provided in the performance of work similar to that called for by the Contract
Documents.
4. CONTRACTOR'S PERFORMANCE OF THE WORK. The Contractor shall
perform the Work in a timely fashion in accordance with the requirements of the Contract
Documents. The Contractor shall be solely responsible for providing all labor and materials
necessary to perform the Work in a timely fashion.
5. CONTRACTOR'S COMPENSATION. The City will pay the Contractor the
lump sum of $[CONTRACT PRICE] for final completion of the Work (the "Contract Price"). If a
portion of the Contract Price will be based upon unit prices for aspects of the Work performed by
the Contractor, the City will pay the Contractor at the unit prices for these aspects of the Work set
forth in the Contractor's Itemized Proposal Form. When applicable, the unit prices set forth in the
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Contractor's Itemized Proposal Form will govern the amounts paid to or deducted from the
Contractor for revisions in the Work.
6. PAYMENT BOND AND PERFORMANCE BOND. Prior to or at the time of
the execution of the Agreement, the Contractor will provide a payment bond and a performance
bond consistent with the statutory forms set forth in Chapter 44A of the North Carolina General
Statutes (see N.C. Gen. Stat. 44A-33) and the forms set forth in the Contract Documents. The
payment bond and the performance bond are required to ensure the Contractor's full and proper
performance of the Work and the Contractor's full and prompt payment of all subcontractors and
suppliers providing labor or materials relating to the Work. The surety on the payment bond and
the performance bond, by providing these bonds, agrees to be bound by the terms of the
Agreement, and agrees to perform any action and make any payment required under the Agreement
that the Contractor fails to perform or make.
7. REVISION OF QUANTITIES.
a. City's Revision of Quantities. If the Contractor is to be compensated under
the Agreement for any portion of the Work on a per unit basis for the total
quantities of items listed in the Contractor's Itemized Proposal Form fully
completed by the Contractor, the City, by providing written notice to the
Contractor, may increase or decrease quantities of items to be provided by
the Contractor under the Agreement by as much as fifty percent (50%) of
the total Contract Price. The quantities may be revised by the City by an
additional fifty percent (50%) with the Contractor's approval.
b. Compensation for Revised Quantities. The Contractor's compensation for
any revisions of contract quantities pursuant to this Paragraph will be at the
unit prices in the Contractor's Itemized Proposal Form.
c. Effect of Revised Quantities Upon Contract Completion Date. Any
extension of the Contract Completion Date (see Paragraph 9) relating to a
revision of quantities pursuant to this Paragraph will be agreed upon in
writing by the City and the Contractor. If no agreement is reached in this
regard between the City and the Contractor, the Contract Completion Date
will be revised on a proportional basis consistent with the revision to the
overall Contract Price arising from the revision in quantities.
8. ADDITIONAL CHANGES TO THE WORK.
a. Changes to the Work by the City. In addition to the potential revision of
contract quantities (see Paragraph 7), the City, by providing written notice
to the Contractor, may require other changes to the Work within the general
scope of the Work. The effect of such changes on the Contract Price and on
the Contract Completion Date shall be agreed upon by the parties or
equitably adjusted.
b. Changes to the Work Requested by the Contractor. The Contractor, by
providing written notice to the City, may request changes to the Work
within the general scope of the Work, provided that such requested changes
do not negatively affect the quality or quantity of the Work. If the City
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agrees to implement a change requested by the Contractor, the effect of the
change on the Contract Price or the Contract Completion Date will be
agreed upon by the parties and/or equitably adjusted.
9. THE CONTRACT COMPLETION DATE.
a. Time of the Essence. Time is of the essence in the full completion of the
Work and the final completion of the Work.
b. Days to Complete the Work. The completion date for this contract shall be
60 consecutive calendar days beginning with the date issued on the Notice
to Proceed.
c. The Contract Completion Date. The date by which the Contractor must
achieve final completion of the Work is "the Contract Completion Date."
d. Full Completion of the Work. The phrase "full completion of the Work"
means the point at which the City receives full beneficial use and occupancy
of the Work as reasonably determined by the Architect/Engineer.
e. Final Completion of the Work. The phrase "final completion of the Work"
means the point at which all aspects of the Work have been finally
completed.
10. LIQUIDATED DAMAGES.
a. Basis for and Amount of Liquidated Damages. A delay by the Contractor in
achieving final completion of the Work by the Contract Completion Date
will result in damages to the City, including, but not limited to, public
inconvenience, obstruction in traffic, interference with business, lost
revenue, and increased design professional, inspection, and administration
costs. In light of the difficulty of making a precise determination of such
damages, the City and the Contractor agree that the sum of One-Thousand
dollars, $1,000 per calendar day will be charged against the Contractor, not
as a penalty, but as liquidated damages, for each calendar day between the
Contract Completion Date and the date upon which Contractor achieves
final completion of the Work. This sum represents a reasonable estimate of
the amount of damages to potentially be suffered by the City each day if
final completion of the Work is not achieved by the Contract Completion
Date.
b. Accrual of Liquidated Damages. Liquidated damages will continue to
accrue until final completion of the Work is achieved, even if it becomes
necessary for the City without the Contractor's involvement to take actions
necessary to achieve final completion of the Work.
c. Reasonableness of Liquidated Damages. Contractor acknowledges that the
amount of liquidated damages set forth in this Paragraph is a reasonable
projection of the damages to be suffered by the City in the event that final
completion of the Work is not achieved by the Contract Completion Date.
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