Construction Management for the 30th Street WestCatenary Replacement Project ? Phase 1A

REQUEST FOR PROPOSAL
FOR
ARCHITECTURAL/ENGINEERING SERVICES
FOR
BID NUMBER: RFP #26-00233-AKQC
CONSTRUCTION MANAGEMENT OF
30TH STREET WEST CATENARY REPLACEMENT
PROJECT - PHASE 1A

REQUEST FOR PROPOSAL
FOR
A/E SERVICES
TABLE OF CONTENTS
SECTION TITLE PAGES
1. INSTRUCTIONS AND INFORMATION FOR PROPOSERS 3
2. METHOD OF COMPENSATION 15
3 ORGANIZATION CHART 16
4 RESPONSIBILITY OF OTHERS 17
5 SELECTION PROCESS 19
6 PROJECT BACKGROUND 22
7 SCOPE OF SERVICES ("SOS") 24
8 STAFF-HOUR SUMMARY 60
APPENDIX TITLE
1 CONSULTANT AGREEMENT
- Exhibit A - Federal Transit Administration ("FTA") Required Provisions for Contracts
- Exhibit B - State and Local Contract Requirements
- Exhibit C - SEPTA EEO Requirements
- Exhibit D - Billing Guidelines
- Exhibit E - Technical Document Submittals
2 DBE PARTICIPATION REQUIREMENTS & SCHEDULES - NOT APPLICABLE
3 CONTRACT PRICING PROPOSAL (FORM 60)
4 A&E QUALIFICATION QUESTIONNAIRE (SF 330 Forms)
5 CERTIFICATION REGARDING LOBBYING
6 CERTIFICATION REGARDING COMPLIANCE WITH IMMIGRATION REFORM
AND CONTROL ACT OF 1986
7 PROJECT PROGRESS AND PERFORMANCE EVALUATION
8 CERTIFICATE OF COMPLIANCE WITH SECTION 109 OF THE JOINT
RESOLUTION
Request for Proposal for A&E Services August 2026
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REQUEST FOR PROPOSAL
FOR
A/E SERVICES
SECTION 1 - INSTRUCTIONS AND INFORMATION FOR PROPOSERS
I. GENERAL INFORMATION
A. Southeastern Pennsylvania Transportation Authority ("SEPTA") seeks to engage a
professional firm ("Proposer") with the proper experience, expertise, and qualified
personnel to submit a formal proposal ("Proposal") for the required services as
detailed in the Scope of Services ("SOS") and in accordance with this Request for
Proposal ("RFP"). Any information in addition to that which is required by this
RFP in which the Proposer feels will help in the evaluation of its Proposal is to be
submitted, providing that the additional information does not cause its Proposal to
exceed the maximum number of pages as described below.
B. Submission of SEPTA's Solicitation Statistics Form for DBE and Non-DBE
Consultants/Subconsultants, along with a submitted Proposal, must comply with
the requirements of this RFP including all applicable Federal, State, and local laws.
The proposal is to be signed by an officer legally authorized to bind the Proposer
to a contract ("Agreement") and shall be hand delivered to SEPTA, at the time and
manner described herein.
C. Clarity and conciseness are essential and will be considered in assessing the
Proposer's capability. Unnecessarily elaborate brochures or other presentations
beyond those sufficient to present a complete and effective response to this RFP
are not desired. Elaborate artwork, expensive paper and bindings, and other
expensive visual and other presentation aids are neither necessary nor wanted. If a
Proposer feels compelled to submit brochures and other presentations related to its
corporate history, it should be submitted in a separate binder and clearly marked as
to its contents.
D. No discussion of scope understanding and project approach shall, all together,
exceed 40 pages in length. This requirement excludes the following: a Letter of
Introduction, a Table of Contents, SF330 forms, DBE forms (if applicable),
Organization Chart, and all other SEPTA attached forms. One (1) hard copy and
one (1) electronic copy of both the Technical Proposal and Cost Proposal must be
made available on a flash or thumb drive. The Proposals should use the Font Times
New Roman - 12 cpi and be on 8 12 x 11 size paper for consistency.
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E. The Proposal must be written in Microsoft Word and be submitted either in original
format or as a PDF. Exceeding the 40 page requirement may result in SEPTA
reducing the overall technical score of the Proposal.
F. By signing and submitting this proposal, the Proposer must provide the signed
"Certificate of Compliance with Section 109 of the Joint Resolution Making
Further Continuing Appropriations for Fiscal Year 1988" set out in Appendix 8.
Each Proposer shall obtain the same certification from each of its proposed
subcontractors/subconsultants.
II. FORM OF PROPOSAL
The Proposal must address all items as set forth in the SOS and shall be submitted in two
(2) separately bound books (binder clips are acceptable): 1.) Technical Proposal, and 2.)
Cost Proposal
A. Technical Proposal - This shall include, but shall not be limited to, the following
information:
1. A statement concerning Proposer's interpretation of the Project objectives.
2. A description of the services as understood by the Proposer.
NOTE: The services described by Proposer must be fully responsive to this RFP.
Eliminations or qualifications by Proposer of performance of services required
by this RFP may result in a Proposal being deemed nonresponsive.
3. Proposer shall state full name of entity as it will appear on the final contract
documents. A Project organization chart identifying the Proposer's Project
Manager and all other project personnel (except for drafting/CADD and
clerical personnel) must be submitted in the Technical Proposal. The
Proposer's organization chart shall identify those staff members that the
Proposer considers to be "Key Personnel." Resumes shall be provided
identifying the qualifications and experience of the proposed Project
Manager and all key personnel.
NOTE: SEPTA will not permit a change in the Proposer's Project Manager or
any key personnel after award, unless negotiated with SEPTA.
4. Based on the schedule set forth in this RFP, Proposer is to include a schedule
for the completion of services for the Project. This shall include a
breakdown of estimated manhours, by position classifications, for each task
identified in this RFP. A separate workforce utilization schedule shall also
be prepared by the Proposer to show the start dates and duration for all of
Proposer's manpower. Manhours by position classification for each task
shall be linked to this schedule. Specific salaries and fees should not be
included.
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5. A summary of the Proposer's qualifications and experience directly related
to the Project shall be submitted on SEPTA's Architect-Engineer's
Qualification Form (SF330 Form).
6. Proposer must state the full name of entity as it will appear on the final
contract documents. If the Proposer is a joint venture, then a copy of any
written agreement or understanding which exists between the members of
each party to the joint venture shall be included as part of the Technical
Proposal. If no written agreement or understanding exists, then the joint
venture shall include in its Technical Proposal a written statement
explaining how the joint venture will fulfill the requirements of the
Agreement. Such explanation shall fully discuss and identify the
responsibility of the joint venture for performing the services, providing the
required insurance, and providing coverage for the Agreement required
indemnification of SEPTA.
7. Proposer shall provide a Certificate of Insurance ("COI") and a sample
policy evidencing its compliance with the Professional Liability Insurance
requirements set forth in this RFP.
8. Certification Regarding Debarment, Suspension, and Other
Responsibility Matters -- Lower Tier Covered Transactions
Suspension and Debarment
This contract is a covered transaction for the purposes of 48 CFR Part 9.4.
As such, the Consultant is required to verify that none of the Consultant's
principals, as defined at 48 CFR 9.406, or affiliates, as defined at 48 CFR
9.403, are excluded, or disqualified as defined at 48 CFR 9.406.
The Consultant is required to comply with 49 CFR 29, Subpart C and must
include the requirement to comply with 49 CFR 29, Subpart C in any lower
tier covered transaction it enters into. By signing and submitting its bid or
proposal, the bidder or proposer certifies as follows:
a. The certification in this clause is a material representation of fact
relied upon by SEPTA. If it is later determined that the bidder or
proposer knowingly rendered an erroneous certification, in addition
to remedies available to SEPTA, the Federal Government may
pursue available remedies, including but not limited to suspension
and/or debarment. The bidder or proposer agrees to comply with
the requirements of 49 CFR 29, Subpart C, while this offer is valid
and throughout the period of any contract that may arise from this
offer. The bidder or proposer further agrees to include a provision
requiring such compliance in its lower tier covered transactions.
9. Disclosure of Conflicts of Interest: It is the policy of SEPTA to award
consulting contracts for planning, design, project/construction
management, and/or technical services to only those Proposers whose
objectivity is not impaired because of any related past, present, or planned
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interest, financial or otherwise, in organizations whose interests may be
substantially affected by SEPTA contracting activities. To implement this
policy, the following shall take place:
a. Proposer shall provide a statement in its proposal that describes in a
concise manner all past, present, or planned organizational,
financial, contractual, or other interest(s) with any organization
whose interests may be substantially affected by SEPTA activities,
and which is related to or could financially benefit from the work
under this solicitation. The interest(s) described shall include those
of the Proposer, its affiliates, clients both past and present, proposed
subcontractors/subconsultants, proposed subcontractors and key
personnel of any of the organizations. Past interest shall be limited
to no more than one (1) year from the date of the Proposer's technical
proposal. Key personnel shall include any person owning more than
20% interest in the Proposer's organization or of a proposed
subconsultant and/or subcontractor, including the corporate officers
of any of these firms, its senior managers and any employee who is
responsible for making a decision or taking an action on this
Agreement where the decision or action can have an economic or
other impact on the interests of an affected organization.
b. The Proposer shall describe in detail why it believes, in light of the
interest(s) identified in Section A above, that performance of the
proposed Agreement can be accomplished in an impartial and
objective manner.
c. In the absence of any relevant interest identified in Section A. above,
the Proposer shall submit in its proposal a statement certifying that
to the best of its knowledge and belief no affiliation exists that
presents a possible conflict of interest. The Proposer must obtain
the same information from potential subcontractors/subconsultants
prior to award of a subcontract.
d. SEPTA will review the statement submitted and may require
additional relevant information from the Proposer. All such
information, and any other relevant information known to SEPTA,
will be used to determine whether an award to the Proposer may
create a conflict of interest. If any such conflict of interest is found
to exist, SEPTA may (1) disqualify the Proposer, (2) if the problem
exists with a proposed subconsultant/subcontractor, allow the
Proposer to offer a substitute subconsultant/subcontractor, or (3)
determine that it is otherwise in the best interest of SEPTA to
contract with the Proposer and include appropriate provisions in the
Agreement to mitigate or avoid such conflict in the awarded
contract.
e. Refusal by the Proposer to provide the disclosure or representation,
or any additional information required, may result in
disqualification of the Proposer for award. If non-disclosure or
misrepresentation is discovered after award, the resulting contract
may be terminated for cause. If after award the Consultant discovers
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a conflict of interest with respect to the contract awarded as a result
of this solicitation, which could not reasonably have been known
prior to award, an immediate and full disclosure of the conflict,
together with a description of the action the Consultant has taken, or
proposes to take, to avoid or mitigate such conflict shall be
submitted to SEPTA's Contract Administrator within five (5)
working days after the discovery of the conflict of interest by the
Consultant. SEPTA may require the Consultant to take further
action(s) beyond what the Consultant has proposed to avoid or
mitigate the conflict of interest.
10. Proposer shall submit a signed Certification Regarding Lobbying as set
forth in this RFP. Federal Transit Administration ("FTA") Required
Provisions For Contracts, for more information.
B. Cost Proposal - The cost of performing all of SEPTA-required Scope of Services
must be detailed in the Cost Proposal. The Cost Proposal shall be submitted with
the Technical Proposal, but as a separate document.
NOTE: Cost Proposals that exclude or restrict cost items necessary for a Proposer to
perform SEPTA-required Scope of Services are not acceptable and may be deemed by
SEPTA as non-responsive.
1. The Cost Proposal shall be submitted on a Contract Proposal Form (Cost
Plus Fixed Fee Contracts) along with any other additional information
required to make it complete. Separate Contract Pricing Proposals are also
required for any proposed subcontractors/subconsultants, including
individual contract employees (i.e., individuals who are not regular
employees on the payroll of the Consultant or of its proposed
subcontractors/subconsultants). The Contract Proposal shall include all
direct labor expense, salary related overhead, general, and administrative
overhead and all other reimbursable expenditures necessary for the
performance of all the services and shall state the proposed fixed fee.
2. Proposer shall include a detailed breakdown of its current or most recently
audited overhead rate(s); if these differ from the rates proposed on the
Contract Proposal, then justification for such variation must be included.
3. Proposer shall provide the actual salary rates and ranges for all personnel.
For Agreement's with extended time durations, the Proposer may include
projected increases to these rates applicable to the performance of services
during such extended time periods. The assumptions used in the
development of these extended rates shall be provided by Proposer in the
Cost Proposal.
4. Proposer shall provide a detailed breakdown for all projected travel
expenses, materials, and other direct costs.
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5. For each of its subconsultants/subcontractors, the Proposer shall provide in
the Cost Proposal, the same documentation specified in Items 2, 3, and 4
above.
6. The requirements of the Agreement included in Appendix 1 of this RFP
should be carefully reviewed by the Proposer prior to preparation of
its Cost Proposal. In preparation of its Cost Proposal, Proposer must
assume that SEPTA will not make modifications to the terms of the
Agreement as attached. The Agreement defines the allowable cost
standards that will be applicable. SEPTA's determination of the
allowability of costs shall be final.
III. RESPONSIBILITY OF PROPOSER
SEPTA will only award an Agreement to a firm which it has determined to be responsible.
Proposer shall furnish adequate documentation, as determined by SEPTA, within five (5)
days of receipt of SEPTA's written request, to allow SEPTA to determine the responsibility
of Proposer. A responsible Proposer is one which meets the following standards:
A. Integrity and Ethics - has a satisfactory record of integrity and business ethics, in
compliance with 49 U.S.C. section 5325(j) (2) (A);
B. Debarment and Suspension - is neither debarred nor suspended from Federal
programs under DOT regulations, "Non procurement Suspension and Debarment,"
2CFR Parts 180 and 1200, or under FAR at 48CFR Chapter 1 Part 9.4 or any
Commonwealth of Pennsylvania funded programs;
C. DBE - is in compliance with USDOTs' Disadvantaged Business Enterprise
requirements, 49 CFR part 26;
D. Public Policy - is in compliance with the public policies of the Federal Government,
as required by 49 U.S.C. Section 5325 (j)(2)(B) and Commonwealth of
Pennsylvania public policies;
E. Administrative and Technical Capacity - has the necessary organization,
experience, accounting, and operational controls and technical skills, or the ability
to obtain them in compliance with 79 U.S.C Section 5325 (j) (2) (D);
F. Licensing and Taxes - is in compliance with applicable licensing and tax laws and
regulations;
G. Financial Resources - has, or can obtain, sufficient financial resources to perform
the contract, as required by 49 U.S.C. Section 5325 (j) (2) (D);
H. Production Capability - has, or can obtain, the necessary production, construction
and technical equipment and facilities;
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I. Timeliness - is able to comply with the required delivery or performance schedule,
taking into consideration all existing commercial and governmental business
commitments;
J. Performance Record - is able to provide a satisfactory current and past performance
record.
IV. GENERAL REQUIREMENTS
A. Submission of Proposals:
- One (1) hard copy plus one (1) electronic copy of the Technical Proposal
- One (1) hard copy plus one (1) electronic copy of the Cost Proposal
- Each Proposal must be in a separate, sealed envelope
Electronic copies of proposals are to be placed on separate flash drives - 2 separate
flash drives required.
Proposals must be hand delivered no later than Thursday, November 5, 2026
no later than 4:00 pm ET to:
Southeastern Pennsylvania Transportation Authority (SEPTA)
Attention: Karen Cyphers, Sr. Contract Administrator
- Procurement and Supply Chain Management
1234 Market Street, 11th Floor
Philadelphia, PA 19107-3780
NOTE: NO Oral, telegraphic, telephonic proposals, or modifications will be
accepted.
B. SEPTA Solicitation Statistics Form for DBE or Non-DBE Consultants/
Subconsultants Requirement: SEPTA is not required to collect bidding statistics
regarding all firms bidding on prime contracts and subcontracts on DOT-assisted
projects in accordance with Federal Regulation 49 CFR 26.11. Although not
required, SEPTA requests Consultants voluntarily provide copies of this form for
each DBE and Non-DBE with your proposal package for SEPTA internal reporting
purposes only.
C. Disadvantaged Business Enterprise (DBE) Participation Requirement:
In connection with this solicitation and any resulting contract, SEPTA has not
established goals for Disadvantaged Business Enterprise ("DBE") participation.
This is in accordance with the DBE Regulations at 49 CRF 26.39, 26.51, which
require SEPTA to attempt to use race-neutral means of obtaining DBE participation
whenever possible. If your firm utilizes a certified DBE subconsultant/supplier, a
dually executed DBE Participation Schedule which is attached must be submitted
for each DBE subconsultant/supplier, with the Technical Proposal and include the
following:
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(i) The name and address of the DBE firm that will participate in the Contract
(ii) A description of the work that the DBE will perform
(iii) The percentage of the participation of the DBE firm participating
NOTE: If applicable, the Proposer is required to submit a properly executed DBE
Participation Schedule for each DBE subconsultant/supplier identified to participate in
the Contract.
If applicable, within forty-eight (48) hours from notification by SEPTA Proposer
is required to submit a Commitment/Confirmation document for each DBE firm
scheduled to participate. The Commitment/Confirmation document represents:
(i) The proposer's commitment to use a DBE subconsultant/supplier whose
participation it submitted to meet a contract goal; and
(ii) The DBE subconsultant/supplier's confirmation that it is participating in the
Contract as provided in the Proposer's commitment.
(iii) If the contract goal is not met, the Proposer must provide evidence of its
Good Faith Efforts in accordance with Paragraph E - Determination of DBE
Responsibility.
NOTE: In accordance with 49 CFR 26.39 (Fostering Small Business Participation),
the Proposer is also required to identify all other subconsultants/suppliers scheduled to
participate in the Contract by submitting the attached Non-DBE Participation Schedule
with their Technical Proposal.
D. Rights Reserved by SEPTA: SEPTA expressly reserves the right to reject any
and all Proposals and/or to negotiate separately with any firm in any manner
deemed appropriate to serve its best interest. If any award of Agreement is made
as a result of these Proposals, it will be made on the basis of the Proposal which
best satisfies the intent of the RFP and other factors considered in the best interest
of SEPTA. SEPTA is not liable for any expenses incurred by Proposer(s) in the
development of its Proposal or any subsequent activity related to the Proposal.
Any Agreement to be entered into pursuant to this RFP is subject to financial
assistance grants between SEPTA, the United States Department of Transportation
("USDOT"), Federal Transit Administration ("FTA"), and the Pennsylvania
Department of Transportation ("PennDOT"), and must conform to the requirements
thereof.
E. Modifications to SEPTA's Form of Agreement: If an award of Agreement is
made as a result of this RFP, the proposed form of Agreement which the Proposer
will be required to execute is included in this RFP, and the Proposers are urged to
review the Agreement carefully.
NOTE: SEPTA may, at its sole discretion, consider minor modifications to the
terms of the proposed Agreement provided the Proposer specifically requests such
modifications in the Technical Proposal.
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