Purchase of Full-Size SUV

Request for Proposal (RFP)
RFP #COK 26-033
Purchase of Full-Size SUV
Issued by:
City of Kingsland, Georgia
Proposals must be submitted
No later than
2:00PM on Thursday, July 9, 2026
To:
City of Kingsland
Mailing Address
City of Kingsland
Finance Department
Attn: Hannah Smith, Purchasing Director
P.O. Box 250
Kingsland, Georgia 31548
Delivery Address
City of Kingsland
Finance Department
Attn: Hannah Smith, Purchasing Director
105 West William Avenue
Kingsland, Georgia 31548
LATE PROPOSALS WILL BE REJECTED
Issued: 6/17/2026

CITY OF KINGSLAND, GEORGIA RFP #COK26-033
WWW.KINGSLANDGEORGIA.COM PURCHASE OF FULL SIZE SUV
Purpose
The City of Kingsland is seeking proposals to purchase of one (1) Full Size SUV.
Invitation
You are hereby invited to submit a sealed proposal by providing all information requested in the
Specifications
Mailing Address: Delivery Address:
City of Kingsland City of Kingsland
Finance Department Finance Department
Attn: Hannah Smith, Purchasing Director Attn: Hannah Smith, Purchasing Director
P.O. Box 250 105 West William Avenue
Kingsland, Georgia 31548 Kingsland, Georgia 31548
Proposal Submission Process
All proposals shall be submitted in a sealed envelope. The Request for Proposal (RFP) number, title,
opening date and name of bidder shall be clearly displayed on the outside of the sealed envelope. The
delivery of said proposal to the prescribed delivery point on or before the specified opening date and time
is solely and strictly the responsibility of the Proposer. Any proposal received at the prescribed delivery
point after the specified date and time will NOT be accepted. Proposals must be submitted in writing and
as prescribed by the City. No other forms will be accepted. No Proposal may be modified after opening.
All Responders shall submit one (1) original and two (2) copies of their documents in a SEALED envelope
or package. Responders must submit their proposal no later than Thursday, July 9, 2026 at 2:00 PM. Any
proposal received after the time and date specified will NOT be considered. The bid opening will be held
in the City Hall Council Chambers located at 107 South Lee St., Kingsland, GA.
Pre-Proposal Meeting
There will not be a pre-proposal meeting.
City of Kingsland, Georgia Page
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CITY OF KINGSLAND, GEORGIA RFP #COK26-033
WWW.KINGSLANDGEORGIA.COM PURCHASE OF FULL SIZE SUV
Specifications
Vehicle Type
Full-size, extended-length sport utility vehicle (SUV)
Body-on-frame construction preferred
Four-door configuration
New, current model year vehicle
Passenger Capacity
Three-row seating configuration
All three rows must provide usable passenger seating for adults
Minimum seating capacity: 7 passengers
Easy access to second and third rows
Infotainment & Display
Large integrated touchscreen display
Touchscreen shall support vehicle controls, navigation, and multimedia functions
Compatibility with both Apple CarPlay and Android Auto
Integrated Bluetooth connectivity and USB charging ports
Interior Requirements
Spacious passenger compartment with usable third-row seating
Rear climate control for second and third-row occupants
Multiple cup holders and storage compartments
Durable interior materials suitable for fleet/government use
Cargo Capacity
Cargo area accessible behind the third row
Fold-flat or configurable second- and third-row seating to maximize cargo capacity
Safety Requirements
Rearview camera
City of Kingsland, Georgia Page
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CITY OF KINGSLAND, GEORGIA RFP #COK26-033
WWW.KINGSLANDGEORGIA.COM PURCHASE OF FULL SIZE SUV
Blind-spot monitoring
Rear cross-traffic alert
Forward collision warning with automatic emergency braking
Lane departure warning and/or lane-keeping assist
Adaptive cruise control preferred
Powertrain
Gasoline, hybrid, or equivalent manufacturer-supported powertrain
Automatic transmission
Rear-wheel drive or four-wheel drive capability
Warranty
Manufacturer's standard new vehicle warranty
Powertrain warranty as provided by the manufacturer
Proposal Submission
Vendors are invited to submit a formal proposal including:
Itemized pricing (vehicle, options, delivery)
Warranty and service details
Estimated delivery timeline
Contact information for sales representative
Proposals shall identify the manufacturer, model, trim level, engine type, and Vehicle
Identification Number (VIN), if available at the time of proposal submission.
Award
The City may consider price, compliance with specifications, delivery schedule, warranty, service support,
and overall value in determining the proposal most advantageous to the City. The City of Kingsland
reserves the right to reject any or all proposals, or any part of any proposal, to award in part or in whole,
to waive any informality in any submission, and to award a contract deemed to be in the best interest of
the City of Kingsland. City of Kingsland reserves the right to accept or reject any and all responses, to
waive irregularities, and to re-advertise as may be determined to be in the best interest of the City.
The City of Kingsland reserves the right, at any time, to modify, waive, or otherwise vary the terms and
City of Kingsland, Georgia Page
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CITY OF KINGSLAND, GEORGIA RFP #COK26-033
WWW.KINGSLANDGEORGIA.COM PURCHASE OF FULL SIZE SUV
conditions of this RFP including, but not limited to, the deadlines for submissions and submission
requirements. The City further reserves the right to cancel or withdraw this RFP at any time. The City
also reserves the right to negotiate mutually acceptable contract terms with the successful proposer. (City
Purchasing Ordinance, Article IV, Division 2, Section 2-99).
Local Vendor Preference
For purchases, bids, proposals or contracts less than $100,000 the local vendor may be given an
opportunity to match the lowest price proposal, if the quotation or bid of the local vendor is within 10%
of the lowest price proposal by a non-local vendor. In the event a local vendor matches the lowest price
proposal, including all other terms, quality, service and conditions, then the local vendor shall be
awarded the contract. (See City of Kingsland Purchasing Ordinance for complete guidance.)
Hold Harmless
The Vendor will indemnify, defend, and hold harmless the City of Kingsland from loss for all suits,
actions, or claims of any kind brought as a consequence of any negligent act or omission by the Vendor.
The Vendor agrees that this clause shall include claims involving infringement of patent or copyright.
representatives.
Payment
Unless otherwise stated, payment will be made within thirty (30) days of the completion of the Scope of
Work and acceptance by the City of Kingsland. Bidder shall compute pricing less sales tax, of which the
City of Kingsland is exempt, and documentation will be provided upon request.
General Instructions
Proposal must contain a manual signature of an authorized representative. Proposals must be typed or
printed in ink. Use of erasable ink is not permitted. All corrections by Proposer to any Proposal entry
must be initialed.
Any questions shall be directed as follows:
Specifications Technical Questions Request for Proposal Questions or Submittals
Corey Wright, Fleet Director Hannah Smith, Purchasing Director
PH: (912) 540-3191 PH: (912) 729-8113
City of Kingsland, Georgia Page
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CITY OF KINGSLAND, GEORGIA RFP #COK26-033
WWW.KINGSLANDGEORGIA.COM PURCHASE OF FULL SIZE SUV
Email: cwright@kingslandgeorgia.com hsmith@kingslandgeorgia.com
Required Documents to Be Submitted
One (1) original and one (2) copies of documents which must include the following information:
1. Bid Proposal Form
2. Bid Proposal Signature Page
3. Acknowledgement of Addenda
City of Kingsland, Georgia Page
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CITY OF KINGSLAND, GEORGIA RFP #COK26-033
WWW.KINGSLANDGEORGIA.COM PURCHASE OF FULL SIZE SUV
Bid Proposal Form
Year________ Make _______________ Model _______________ Cost $______________
Cost of Delivery: _______________________________________________________________________
Estimated Time of Delivery (in Days) _______________________________________________________
List any exceptions to specifications: _______________________________________________________
The following statement must be signed and submitted with bid. Failure to sign this statement will
render bid invalid.
corporation, firm or person submitting a bid for the same materials, supplies, or equipment, and is in all
respect fair and without collusion or fraud. I understand that collusive bidding is a violation of State and
Federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all
conditions of this bid and certify that I am authorized to sign this bid for the bidder.
Company Name: Person Authorized to Sign:
Name: ________________________________ Name: ______________________
Address: ______________________________ Title: ________________________
City: _________________________________ Signature: ____________________
State: _________________Zip____________ Telephone Number: ____________
Fax: _________________________________ E-Mail: ______________________
City of Kingsland, Georgia Page
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CITY OF KINGSLAND, GEORGIA RFP #COK26-033
WWW.KINGSLANDGEORGIA.COM PURCHASE OF FULL SIZE SUV
This _____ Day of _________________, 2026
Bid Proposal Signature Page
corporation, firm or person submitting a bid for the same materials, supplies, or equipment, and is in all
respect fair and without collusion or fraud. I understand that collusive bidding is a violation of State and
Federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all
conditions of this bid and certify that I am authorized to sign this bid for the bidder.
Name: ________________________________ Name: ______________________________
Company Name Print Authorized
Address: ______________________________ Title: _______________________________
City: _________________________________ Signature: ___________________________
Authorized Signature
State: ________________Zip______________ Phone: _____________________________
Fax: __________________________________ E-Mail: _____________________________
This _____ Day of _________________, 2026
OTHER EXCEPTIONS/VARIATIONS:
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
City of Kingsland, Georgia Page
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CITY OF KINGSLAND, GEORGIA RFP #COK26-033
WWW.KINGSLANDGEORGIA.COM PURCHASE OF FULL SIZE SUV
_____________________________________________________________________________________
_____________________________________________________________________________________
Acknowledgement of Addenda
Proposer hereby acknowledges receipt of all Addenda.
Addendum No. __________________________, dated ____________________________________
Addendum No. __________________________, dated ____________________________________
Addendum No. __________________________, dated ____________________________________
Addendum No. __________________________, dated ____________________________________
Addendum No. __________________________, dated ___________________________________
Company: _________________________________________________________________________
Authorized Signature: ________________________________________________________________
Print Name: ________________________________________________________________________
City of Kingsland, Georgia Page
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CITY OF KINGSLAND, GEORGIA RFP #COK26-033
WWW.KINGSLANDGEORGIA.COM PURCHASE OF FULL SIZE SUV
City of Kingsland, Georgia Page
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