RFP Qualified Environmental Professional Services St. Catherine's Healthcare Campus Asbestos Cleanup

ADVERTISEMENT FOR BIDS

The City of McCook, Nebraska, will receive Request for proposals for: Qualified Environmental Professional Services until 4:00 P.M. at the office of the City Clerk, McCook Municipal Center, 505 West C Street, McCook, Nebraska on Tuesday, October 13, 2026 at which time all proposals will be reviewed.  Brief description of project: Request for Proposals is for the solicitation of qualified environmental professional services to support asbestos cleanup at the St. Catherine’s Healthcare Campus.

No proposal shall be withdrawn after submittal deadline without consent of the City of McCook, Nebraska, for a period of sixty (60) days after scheduled time of closing.

Time is of the essence in this contract.  In evaluating proposals received, the City will consider the experience with projects of similar scope, staff qualifications and certifications, schedule and cost.

DATED AT MCCOOK, NEBRASKA, this 21 ^st day of September, 2026.

/s/ Lea Ann Doak, City Clerk-Treasurer

INTRODUCTION
The U.S. Environmental Protection Agency (EPA) has awarded the City of McCook a Brownfields Grant to support the removal of environmental contamination in the former St. Catherine’s Healthcare Campus buildings. To support this cleanup work, the City of McCook is procuring the services of a qualified environmental professional (QEP). The proposed work includes finalization of the Analysis of Brownfields Cleanup Alternatives (ABCA), development of the Quality Assurance Project Plan (QAPP), development of the Health and Safety Plan (HASP), plan approval and permitting submittals to the State of Nebraska, air monitoring and oversight during asbestos and lead removal, and final inspection along with final paperwork to close out the project. The QEP will work under the direction of the City of McCook staff associated with the project. Removal of asbestos and lead materials will allow for development of the property.
SITE DESCRIPTION
The former St. Catherine’s Hospital located at 1200 West 4th street is a three-story structure constructed in 1923 and designed by architect Archer Gloyd, with major additions completed in 1930, 1948, and 1956. For nearly a century, the campus provided essential healthcare and residential services for McCook and the surrounding region, and the hospital remains a recognizable community landmark. The campus includes the Sisters of Siena Convent and a small maintenance building, historically supporting healthcare and residential uses. The hospital and convent were converted into multifamily housing in 1974 and remained occupied until closure in 2010. This property presents several significant challenges and considerations regarding cleanup and remediation due to known contamination and its historical use. A Section 128(a) Phase 1 Environmental Site Assessment was conducted in November 2013 for the hospital and maintenance facility buildings. This assessment remains relevant due to the nature of asbestos, lead, and other potential contaminants and the building’s largely undisturbed condition. The convent located at 1201 West 4th Street, underwent a separate ACM assessment in January 2026. Both assessments are attached to this RFP.
SCOPE OF SERVICES
The QEP will perform the following services:
A.        Assessment and Planning Activities
B.        Prepare a QAPP for the project
C.        Prepare a HASP for the site
D.        Prepare and help submit all paperwork and permitting required by the State of Nebraska
E.        Provide documentation and deliverables required for EPA ACRES database updates
F.        Develop a cost estimate for asbestos, lead, and other contaminant abatement activities.
2. Remediation Oversight
A.        Oversee abatement field activities.
B.        Provide air monitoring as required.
C.        Provide project management during abatement.
D.        Provide final inspection.
E.        Prepare and submit paperwork to close out project.

SCHEDULE

•        RFP submittals accepted until 4:00 pm on October 13, 2026
•        Award of contract – October 19, 2026
•        Preferred completion date for ABCA, QAPP & HASP – November 20, 2026
•        Remediation Oversight – dependent on contractor schedule

It is anticipated that an abatement contract will be awarded no later than end of December with a preferred completion of the project by May 2027, with the understanding that schedule is contingent on contractor selection and scheduling.

PROPOSAL SUBMISSION REQUIREMENTS
Consultant shall provide the following in their RFP submittal:
•        Qualifications and experience
o        Description of relevant experience and list of at least 2-3 comparable projects with contact information
o        EPA Brownfield experience
•        Project Team
o        List of staff with qualifications and licenses that will work on the project
o        Resumes of key personnel
o        Roles and responsibilities of each team member
•        Anticipated Project Timeline
o        Understanding of current work queue and its potential impacts on this proposal
•        Task based cost estimate

QEP may not assign, subcontract, or transfer any part of the contract without prior written consent from the City of McCook.

Proposals may be mailed or hand delivered to:
LeaAnn Doak – City Clerk
505 West C Street
McCook, NE 69001

Flash drives with submittals are acceptable.

Proposals shall be signed by an authorized representative of the company. Late proposals will not be considered.
EVALUATION CRITERIA
Evaluation Factor         Weight
Experience with projects of similar scope         15
Staff qualifications and certifications         15
Schedule         20
Cost         50
Total Possible Points         100

GENERAL CONDITIONS
For purposes of this Request for Proposals (RFP), the City of McCook Community Development Agency, as the owner of the St. Catherine’s Healthcare Campus, shall be referred to herein as the “OWNER.” The Qualified Environmental Professional (QEP) retained to provide professional environmental services for the project shall be referred to herein as the “CONSULTANT.”
Consultant's Insurance Coverage. The CONSULTANT shall not commence work under this Contract until CONSULTANT has obtained all the insurance required under this article. Furthermore, the CONSULTANT shall not allow any sub-contractor to commence work under this Contract until the sub-contractor has obtained the same insurance as is required of the CONSULTANT. The sub-contractor alone shall be responsible for the sufficiency of its own insurance program. All insurance carried shall conform to the relevant provisions of the respective Project Documents and be with insurance companies which are rated “A, X” or better by Best’s Insurance Guide, or other insurance companies of recognized responsibility satisfactory to the OWNER.
Certificates of Insurance. Certificates of Insurance acceptable to the OWNER shall be filed with the OWNER prior to commencement of the work. These Certificates shall contain a provision that coverages afforded under the policies will not be canceled, or materially altered, until at least 30 days prior written notice has been given to the OWNER. All insurance carried shall conform to the relevant provisions of the respective Project Documents with said insurance companies recognized as satisfactory to the Owner.
Additional Insureds. Insurance coverages furnished under this Contract, with the exception of Workers' Compensation and Employer's Liability, shall include the OWNER and their partners, directors, officers, agents, and employees as Additional Insureds on a primary and noncontributory basis, and shall include Products and completed operations with respect to the activities of the CONSULTANT and shall be maintained for the full duration of the project including for a period after completion to include the statute of repose.
Notwithstanding any other provision of these policies, the insurance afforded shall apply separately to each insured, with respect to any claim, suit, or judgment made or brought by or for any other insured, as though a separate policy had been issued to each, except the insurer's liability shall not be increased beyond the amount or amounts for which the insurer would have been liable had only one insured been named.
The OWNER shall not by reason of their inclusion under these policies incur liability to the insurance carrier for payment of premium for these policies.
Waiver Of Subrogation. The CONSULTANT and their sub-contractor shall require their insurance carriers, with respect to all insurance policies, to waive all rights of subrogation against the OWNER partners, directors, officers, agents, and employees.
Workers' Compensation And Employer's Liability Insurance. The CONSULTANT shall procure, and shall maintain during the life of this Contract, Workers' Compensation Insurance as required by workers' compensation laws of the State of Nebraska and also of the state in which the sub-contractor is domiciled.
The CONSULTANT shall also be protected against claims for injury, disease, or death of employees which, for any reason, may not fall within the provisions of a workers' compensation law. The Employer's Liability Insurance shall contain the following limits of liability:
Bodily Injury by Accident        $500,000 each accident
Bodily Injury by Disease        $500,000 each employee
Bodily Injury by Disease        $500,000 policy limit

General Liability Insurance. This insurance shall be written per project on an “occurrence” policy form, including coverage for premises/operations, products/completed operations, broad form property damage, blanket contractual liability, independent consultant’s and personal injury, with no exclusions for explosion, sudden and accidental pollution or an absolute or total pollution exclusion, collapse and underground perils. The commercial general liability policy shall also include a severability of interest clause and a cross-liability clause in the event more than one entity is “named insured” under the liability policy.
Limits of Insurance shall be as follows:
Each Occurrence Limit         $1,000,000
Products/Completed Operations        $2,000,000
General Aggregate Limit         $2,000,000
Personal and Advertising Injury        $1,000,000

Pollution Liability.
Limits of at least:         $1,000,000 per occurrence; $2,000,000 aggregate
If CONSULTANT or its Sub-subcontractor's work includes but is not limited to remediating, handling, processing or disposing of hazardous material including but not limited to asbestos containing materials, silica, lead, PCBs, contaminated soil, etc, coverage shall be provided for bodily injury, property damage and clean-up costs resulting for pollution conditions. CONSULTANT will provide OWNER with documentation in the form of a policy form or endorsement confirming pollution is not excluded from policy.
Automobile Liability Insurance. This insurance shall be written under a Business Auto Policy and shall protect the CONSULTANT and Additional Insureds against claims arising from injuries to members of the public or damage to property of others arising from the use of automobiles whether such automobiles are owned, non-owned, or hired. Automobile insurance shall include Motor Carrier Endorsement Act MCS 90 and transportation pollution coverage if applicable.
Limit of Liability $1,000,000 each accident
Umbrella Liability Policy. This insurance shall protect the CONSULTANT and the Additional Insureds against all claims in excess of the limits provided under the employer's liability, automobile liability, and general liability policies. The liability limits of the umbrella liability policy shall be not less than $5,000,000 per occurrence. This policy shall be an "occurrence" type policy. However, the OWNER reserves the right to require higher limits with respect to each project.
Professional Liability. (Applicable for consultants providing or responsible for providing design/engineering/surveying services/or consulting services):
Limits of at least: $1,000,000 per occurrence; $2,000,000 aggregate
Policy shall provide for a retroactive date prior to the starting date of services for which this agreement applies. Policy shall not exclude bodily injury, property damage, or pollution liability. Coverage shall remain in force for a minimum of 3 years following substantial completion of construction through either policy renewal or the purchase of an Extended Reporting Provision. CONSULTANT agrees to waive its rights of recovery. Subcontractor’s insurer shall endorse the policy to waive subrogation against OWNER and their respective agents, officers, directors and employees.
Property Insurance A.K.A. Builder’s Risk – (If Applicable). Unless otherwise provided, the CONSULTANT shall purchase and maintain property insurance, a.k.a. builder’s risk insurance, on the building construction project in amount thereto for entire work at site on a replacement cost basis. Such property insurance shall be maintained, unless otherwise provided in contract documents or otherwise agreed in writing by all persons and entities who are beneficiaries of such insurance, until final acceptance of work by the OWNER. Insurance shall include interests of the OWNER, CONSULTANT, SUBCONTRACTOR, and sub-subcontractors in work. This property insurance covering work will have deductible for each occurrence, which will be the responsibility of CONSULTANT.
Before an exposure to loss may occur, the CONSULTANT will provide a copy of the property insurance policy or evidence of property insurance, upon request that includes all property insurance coverages. The CONSULTANT will not cancel or allow such policy to expire without written notice to the other.
Waivers of Subrogation: OWNER and CONSULTANT and all SUBCONTRACTORS waive all rights against
(1) each other and any of their subcontractors, sub-subcontractors, agents and employees, each of the other, and (2) OWNER’S or CONSULTANT’S consultants, separate consultants, if any, and any of their subcontractors, sub-subcontractors, agents and employees, for damages caused by fire or other perils to extent covered by property insurance obtained, or other property insurance applicable to work, except such rights as they have to proceeds of such insurance held by OWNER and/or CONSULTANT as fiduciary. OWNER and/or CONSULTANT, as appropriate, shall require of OWNER’S and/or CONSULTANT’S consultants, separate consultants, if any, and subcontractors, sub-subcontractors, agents and employees of any of them, by appropriate agreements, written where legally required for validity, similar waivers each in favor of other parties enumerated herein. Policies shall provide such waivers of subrogation by endorsement or otherwise. A waiver of subrogation shall be effective as to a person or entity even though that person or entity would otherwise have a duty of indemnification, contractual or otherwise, did not pay insurance premium directly or indirectly and whether or not person or entity had an insurable interest in property damaged.
Indemnification. To the fullest extent permitted by laws and regulations, the CONSULTANT shall defend, indemnify, and hold harmless the Purchaser, their officers, directors, partners, consultants, agents, and employees from and against all claims, damages, losses, and expenses, direct, indirect, or consequential (including but not limited to fees and charges of engineers, architects, attorneys, and other professionals and court and arbitration costs) arising out of or resulting from the performance of the work by the CONSULTANT, any sub-contractor, any person or organization directly or indirectly employed by any of them to perform or furnish any of the work, or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder or arises by or is imposed by law and regulations regardless of the negligence of any such party.
In any and all claims against the OWNER, or of any of their officers, directors, partners, consultants, agents, or employees by any employee of the CONSULTANT, any sub-contractor, any person or organization directly or indirectly employed by any of them to perform or furnish any of the work or anyone for whose acts any of them may be liable, this indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for the CONSULTANT or any such sub-contractor or other person or organization under workers' or workmen's compensation acts, disability benefit acts, or other employee benefit acts, nor shall this indemnification obligation be limited in any way by any limitation on the amount or type of insurance coverage provided by the OWNER, the CONSULTANT, or any of their sub-contractors.
Laws to be Observed. The CONSULTANT shall keep himself fully informed of, and at all times, shall observe and comply with all federal and state laws, all local bylaws, ordinances, and regulations, and all orders and decrees of bodies or tribunals having any jurisdiction or authority, which in any manner affect those engaged or employed on the work, or which in any way affect the conduct of the work. The CONSULTANT shall protect and indemnify the OWNER and its representatives against any claim or liability arising from or based on the violation of any such law, ordinance, regulation, order, or decree, whether by himself or his employees. It shall be the responsibility of the CONSULTANT to provide all safeguards, safety devices and protective equipment and to take any other needed actions as are reasonably necessary to protect the life and health of employees on the project.
Work Eligibility Status. The CONSULTANT is required and hereby agrees to use a federal immigration verification system to determine the work eligibility status of new employees physically performing services within the State of Nebraska. A federal immigration verification system means the electronic verification of the work authorization program authorized by the Illegal Immigration Reform and Immigrant Responsibility Act of 1996, 8 U.S.C. 1324a, known as the E-Verify Program, or an equivalent federal program designated by the United States Department of Homeland Security or other federal agency authorized to verify the work eligibility status of a newly hired employee.
Fair Labor Standards. The CONSULTANT agrees to comply with all current applicable State, Federal, and Purchaser fair labor standards in the execution of the contract. Pursuant to the Title VI Non-Discrimination Program of the City of McCook, CONSULTANT agrees to comply with the provisions set forth by Purchaser’s Title VI Non-discrimination Program, if applicable. A copy of said provisions are as follows:
During the performance of this contract, the consultant, for itself, its assignees and successors in interest (hereinafter referred to as the "consultant") agrees as follows:
(1)        Compliance with the following Regulations:
a.        Title VI of the Civil Rights Act of 1964
b.        Federal nondiscrimination regulations under 40 CFR Parts 5 & 7
c.        40 CFR Part 33 (DBE/MBE/WBE requirements)
d.        Davis-Bacon Act of 1931
(2)        Solicitations for Subcontractors, Including Procurements of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the CONSULTANT for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the consultant of the CONSULTANT’S obligations under this contract and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin, sex, age, and disability/handicap.
(3)        Incorporation of Provisions: The CONSULTANT shall include the provisions of paragraphs (1) through (3) in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto.
ATTACHMENTS;
1.        St. Catherine’s Apartments Section 128 (a) Phase 1 Environmental Site Assessment (55 pg.)
2.        St. Catherine’s Convent ACM and Lead Contamination Assessment Report (41 pg.)
3.        St. Catherine’s Convent XRF Results Report (6 pg.)