Natural Gas

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City of Laconia, New Hampshire
September 25, 2026
REQUEST FOR PROPOSALS #26-09-22P
Natural Gas Supplier
You are cordially invited to submit a Proposal for supplying Natural Gas in accordance with the
attached specifications, terms and conditions. Prospective respondents are advised to read this
information over carefully prior to submitting a proposal.
One copy of the Proposal must be submitted in a sealed envelope, plainly marked:
RFP #26-09-22P Natural Gas
Purchasing
City of Laconia
45 Beacon Street East, 2nd Floor
Laconia, NH 03246
All proposals/bids must be received by October 16, 2026, at 2:30PM

I. INTRODUCTION
The City of Laconia, New Hampshire is requesting fixed all-inclusive price information for the
* purchase of Natural Gas to be used at various locations. The term period shall be for one year
beginning December I, 2026. General information and specifications are as follows. See
attachment A for locations and meter Numbers.
II. GENERAL REQUIREMENTS
The vendor making proposals must respond in writing to all requirements of this Request for
Proposal (RFP). Responses should reflect detailed considerations of the issues and opportunities
presented by this specific project. Any additional information or tasks that are felt to be relevant
by the responding firm would be included together with the submittal requirements.
No late, emailed or facsimile proposals will be accepted.
Cost incurred for the preparation of a proposal in response to this RFP shall be the sole
responsibility of the vendor submitting the proposal. The City of Laconia reserves the right to
select or reject any vendor that it deems to be in the best interest to accomplish the project
proposal, on all items of a proposal or any combination of items. The City reserves the right to
discontinue the selection process at any time prior to the awarding of a contract. The City
reserves the right to waive defects and informalities of the proposals.
III. PROJECT REQUIREMENTS
Vendors are required to hold their proposals open for the 7 workday period following the bid date
or until the vendor is selected.
Vendors are required to submit, at the time of bid three (3) major municipal or commercial
customers and their aggregate dollar volume of such contracts with which you have supplied the
natural gas during the past two (2) years. Include contact name, company name, address and
telephone number.
Vendors must be licensed to market natural gas in the State of New Hampshire.
Vendors must forward a copy of their supply contract for our review along with this bid.
Questions should be directed in writing to Kelly Bullerwell at kbullervvell@,laconianh.gov no
later than 7 days prior to bid date and time on cover page of this document.

Procurement information shall be a governmental record to the extent provided in NH RSA 91-
A:4 and RFSA 91-A:5 and shall be available to the public. Proprietary information shall be
considered a governmental record. Vendors seeking to restrict public access to information
contained in a response shall address concerns with the Purchasing Specialist prior to submission
of the response.
IV. INFORMATION AVAILABLE Upon Request Via email to kbullenvell@laconianh.gov
Attachment A - Location and Meter Numbers
Attachment B - Location and Usage
V. BIDDING REQUIREMENTS
Terms
1. Term of Contract
Parties request pricing for the following periods, and service to begin on the earliest
possible date based on utility cycle and switching deadlines.
* 12 months December 1, 2026, to November 30, 2027
* 24 months will be considered
2. Quantity
Listed on spreadsheet for all locations
3. Invoices
To the City of Laconia for City locations may be mailed
4. Natural Gas Undelivered During Term of Contract
The quantity of natural gas which is the subject of this bid is based on the estimated
projected needs of the City. The estimate is in good faith, but bidders must be prepared to
accept the fact that weather conditions, or other factors, could increase or decrease the
amount of gas actually consumed to a level below the bid quantity.
5. Natural Gas Requirements in Excess of Therms
In the event that the total amount of natural gas set forth above is delivered prior to the
end of December 2026, immediate notice by phone shall be given by the vendor to the
Business Administrator and/or City Purchasing Specialist. Normal natural gas deliveries
shall continue unless written notice to the contrary is given to the successful Bidder. The

price of the natural gas delivered over and above the amount set forth in the bid will be
negotiated by the parties.
6. Assignment
The successful Bidder shall not assign the contract without receiving prior express
written agreement.
7. Indemnification
The successful Bidder shall indemnify, defend, and hold harmless against all claims for
loss, damage, cost, and injury of any kind to property and persons, including death,
resulting from, or arising out of, or occurring in connection with, the performance of the
contract by the successful Bidder, its officers, agents, or employees.
8. Breach of Contract
Failure to adhere to and comply with any of the conditions and specifications of this bid
and the contract will subject the contract to cancellation forthwith upon written notice. In
the event of cancellation of the contract and the necessity to bid or otherwise negotiate a
new contract for natural gas with another bidder, the original successful Bidder will be
responsible for indemnifying the City of Laconia for costs incurred in obtaining a new
contract, including natural gas for the duration of the term of the original contract.
EVALUATION CRITERIA
* Supplier qualifications and capabilities will be a factor in the selection process. Suppliers
shall submit any supporting information that will be beneficial in evaluating the supplier
and their proposal.
* Evaluations will take into consideration supplier responsiveness, price structure, supplier
financial viability, and experience and market presence. This solicitation does not
obligate parties to negotiate a contract with any supplier.
* Identify any unusual features of your program that might make it unique or better than
others.
Insurance
The successful vendor will be required to submit a certificate of insurance showing minimum
liability limits of $1,000,000.00 per occurrence and $2,000,000.00 aggregate, types of liability
coverage and workers compensation participation. Thirty-day notice is required for cancellation
of policy, and the City of Laconia shall be listed as additional insured.

Commitments
Submit a description of the vendor's overall capability, resources and assurance that it can meet
its' commitment to successfully provide these services.
References
Recent names and phone number information must be provided for at least three (3) other
customers for whom these types of services have been successfully provided.
1. 2.
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3.
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12 Month FIXED PRICING Term
Fixed Price per therm for the City of Laconia: $ _
Should you wish to offer a 24-month fixed pricing term, the purchasing agent will consider.
$ _
VI. SELECTION
Vendor selection shall be based on possession of necessary experience, organization, technical
and professional qualifications, skills and facilities, project understanding, approach, ability to
comply with proposed or required time of completion or performance, and possession of a
satisfactory record of performance.

COTIACTINFOR!\IATION: SIG ATURE REQUIRED:
Official Entity ame: FOB Infonnation:
Address:
City, State, Zip: Availablity:
Email Address: State of
Incorporation
Warrantyf guarantee: Price holds for:
ss
Date: orE
Telphone #:
Signature: Title:
Bid Protests
A. Any actual or prospective bidder who is aggrieved in connection with the solicitation or
award of a bid or contract may protest and seek resolution of complaints with the
Purchasing Agent. A protest with respect to an invitation for bids or request for proposal
shall be submitted in writing prior to the time for the opening of bids on the closing day
for proposals, unless the aggrieved person did not know and should not have known of
the facts giving rise to such protest prior to bid opening or the closing date for proposal.
In the event, the protest shall be submitted within three (3) calendar days after the
aggrieved person knows or should have known of the facts giving rise thereto.
B. If satisfactory resolution of the protest is not achieved by submitting a complaint with the
Purchasing Agent, the person submitting the protest shall submit a written appeal to the
City Manager within three (3) calendar days of a decision by the Purchasing Agent.
C. Purchasing procedures shall stay pending a decision of the City Manager unless the City
Manager decides that the award of a contract is necessary to protect substantial interests
of the City.

SPECIFICATIONS EXCEPTIONS FORM
In the interest of fairness and sound business practice, it is mandatory that you state any
exceptions taken by you to our specifications.
It should not be the responsibility of the City of Laconia to interpret information concerning the
materials which you intend to furnish.
If your bid/quotation does not meet all our specifications, you must state so in the space provided
below:
Bids on equipment, vehicles, supplies, service, and materials not meeting specifications may be
considered by the City, however all deviations must be listed above.
If your bid does not meet our specifications, and your exceptions are not listed above, the City of
Laconia may claim forfeiture of your bid bond if submitted.
I DO meet specifications.
Signed: _ Date
------
I DO NOT meet the specifications listed in this bid. EXCEPTIONS ARE NOTED ABOVE.
Signed: Date _
YOUR BID MAY BE REJECTED IF YOU DO NOT SIGN AND SUBMIT THIS PAGE.

CITY OF LACONIA, NEW HAMPSHIRE
CERTIFICATION OF NON-COLLUSION
The contractor/vendor hereby agrees that it will assign all causes of action that it may acquire
under the antitrust laws of New Hampshire and the United States as the result of conspiracies,
combinations, or contracts in restraint of trade which affect the price of goods or services
obtained by the state under this contract if so, requested by the State of New Hampshire.
The undersigned bidder, having fully informed himself regarding the accuracy of the statements
made herein, further certifies that:
1. The bid has been arrived at by the bidder independently and has been submitted without
collusion with and without any agreement, understanding or planned common course of
action with any other vendor or materials, supplies, equipment, or services described in the
invitation to bid, designed to limit independent bidding or competition, and
2. The contents of the bid have not been communicated by the bidder or its employees or agents
to any person not an employee or agent of the bid or its surety on any bond furnished with
the bid and will not be communicated to any person prior to the official opening of the bid.
The undersigned bidder further certifies that this statement is executed for the purpose of
inducing the City of Laconia to consider the bid and make an award in accordance therewith.
Legal Name of Bidder _
Business Address
-----------------------------
Bidder's E.I. Number*
---------------------------
Signature of Person Authorized to Sign** _
Date and Title
--------- ---------------------
* Enter the Federal Social Security Identification Number of the Bidder (the number used
on Employer's Quarterly Federal Tax Return; U.S. Treasury Department form 941).
** Statement shall be signed by the bidder if he is an individual, by a partner if the bidder is
a partnership, or by an officer or employee of the corporation having the power to sign on
its behalf if the bidder is a corporation.

CITY OF LACONIA, NEW HAMPSHIRE
BUSINESS AND TAXPAYER IDENTIFICATION INFORMATION
(TIN)
1. THIS BUSINESS IS A: (Please check one)
[ ] Individual [ ] Sole Proprietorship
[ ] Partnership [ ] Corporation
[ ] Non-Profit Entity
[ ] Other(pleasedescribe): _
2. LICENSED OR OTHERWISE AUTHORIZED TO DO BUSINESS BY THE STATE
OF:
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3. TAXPAYER IDENTIFICATION NO. (TIN): _
OR
SOCIAL SECURITY NUMBER
----
LEGALLY ISSUED IN THE NAME OF:
-----------------
DOING BUSINESS AS (DBA):
ADDRESS:
CITY/TOWN, STATE, ZIP:
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NOTES:
YOUR BID MAY BE REJECTED IF YOU DO NOT COMPLETE AND SUBMIT THIS PAGE
WITH YOUR BID.
CHECKS IN PAYMENT OF OBLIGATIONS BY THE CITY WILL BE MADE PAYABLE TO
YOUR LEGALLY ISSUED NAME UNLESS YOU STATE A D/B/A (DOING BUSINESS AS).
FEDERAL TAX REPORTING, IF REQUIRED, WILL ALSO BE IN YOUR LEGAL NAME.
FAILURE TO PROVIDE A T.I.N. WILL SUBJECT YOU TO 20% FEDERAL BACK-UP
WITHHOLDING.

ATTACHMENT
A