East Bottom Small Area Plan
August 31, 2026
RFP #2027-001
CITY OF SALEM, VIRGINIA
CITY OF SALEM — PURCHASING DEPARTMENT
114 N. Broad Street
Salem, Virginia 24153
EAST BOTTOM SMALL AREA PLAN
LEGAL NOTICE / REQUEST FOR PROPOSALS
General Notice
City of Salem (Owner) is requesting Proposals for the following: East Bottom Small Area Plan (RFP #2027-001).
Proposals for this Request for Proposals will be received at the Salem Purchasing Department located at 114 N. Broad Street,
Salem, VA 24153, until Friday, October 2, 2026, at 3:00 P.M. local time. Proposals may be submitted by hand delivery or
mail to the address above, or electronically through eVA at https://eva.virginia.gov/, the Commonwealth of Virginia’s
electronic procurement portal. Electronic submission through eVA is preferred. Faxed or emailed Proposals will not be
accepted.
Because this is a Request for Proposals, there will be no public opening or reading of Proposals. In accordance with §2.2-
4342 of the Code of Virginia, no information regarding the identity of Offerors or the contents of Proposals will be released
until after the negotiation process has been completed. Upon award, a notice of award will be posted at
https://www.salemva.gov/Bids.aspx.
The RFP includes the following Work:
The work shall include, but shall not be limited to, preparation of the East Bottom Small Area Plan, an implementation-
oriented amendment to the City of Salem Comprehensive Plan. The City expects a consultant-led process covering the East
Bottom district, including an existing conditions assessment; public and stakeholder engagement; land use, housing, and
economic analysis; transportation, multimodal mobility, and infrastructure assessment; environmental and flood mitigation
assessment, including an environmental justice review; preservation, enhancement, and neighborhood stabilization strategies;
industrial preservation, modernization, and economic resilience strategies; community character and design
recommendations; evaluation of the rail corridor and historic train station; a future land use framework; and an
implementation strategy with regulatory recommendations and funding opportunities, as described in the Scope of Work.
Proposals will be received for a single Contract. This is a single, fixed-fee planning project and does not include renewal
periods. The Contract shall commence upon execution and shall remain in effect until the East Bottom Small Area Plan is
completed, accepted by the City, and adopted as an amendment to the City of Salem Comprehensive Plan, or until terminated
as provided in the RFP. Proposals shall include a fixed fee for each task, applicable hourly rates, and a total fixed fee for the
project as indicated in the RFP. This procurement is conducted on behalf of the City of Salem and other public bodies in
accordance with §2.2-4304 of the Virginia Public Procurement Act; if approved by the Offeror, the resulting contract may be
used by other public bodies at contract prices and terms.
The Issuing Office for the Solicitation Documents is the City of Salem Purchasing Department, 114 North Broad Street,
Salem, VA 24153, Attn: Benjamin Denton, bkdenton@salemva.gov, 540-375-3063. Prospective Offerors may request a copy
of the Solicitation Documents by contacting the Issuing Office Mondays through Fridays between the hours of 8:00 A.M.–
5:00 P.M., or by visiting the City of Salem’s Purchasing website at https://salemva.gov/862/Purchasing.
Solicitation Documents may be downloaded from the designated website. The designated website will be updated
periodically with addenda and other information relevant to submitting a Proposal for the RFP. All official notifications,
addenda, and other Solicitation Documents will be offered only through the designated website. The City will not be
responsible for Solicitation Documents, including addenda, if any, obtained from sources other than the designated website.
Instructions to Offerors
All questions and clarifications must be submitted in writing prior to 5:00 P.M. on Wednesday, September 16, 2026, to:
Benjamin Denton, bkdenton@salemva.gov. Oral instructions carry no weight; only written addenda are binding.
Request for Proposals — RFP #2027-001
East Bottom Small Area Plan
August 31, 2026
RFP #2027-001
Offerors submitting a Proposal in person or by mail shall submit one (1) original and two (2) copies of their Proposal in a
sealed envelope clearly marked on the outside with the company’s name and “Attn: Purchasing Department – RFP #2027-
001 – East Bottom Small Area Plan.”
Offerors submitting a Proposal electronically shall do so only through eVA. Emailed Proposals will not be accepted.
Offerors organized as corporations, LLCs, business trusts, limited partnerships, or registered LLPs must be authorized to
transact business in Virginia as required by Title 13.1 or Title 50 of the Code of Virginia.
For all further requirements regarding proposal submittal, qualifications, evaluation, negotiation, and contract award, refer to
Request for Proposals #2027-001, which is included in the Solicitation Documents.
The City of Salem does not discriminate against faith-based organizations.
This Advertisement is issued by:
Owner: City of Salem
By: Benjamin Denton
Title: Purchasing Manager
Date: Monday, August 31, 2026
END OF NOTICE
Request for Proposals — RFP #2027-001
