Design-Build Services for Future City Hall Renovation

Location:	Georgia
Posted:	Aug 31, 2026
Due:	Sep 4, 2026
Agency:	McDonough city
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction Y - Construction of Structures and Facilities
Solicitation No:	MCD-CED-RFP-FY27-001
Publication URL:	To access bid details, please log in.

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CITY OF McDONOUGH, GEORGIA

ADDENDUM NO. 3

DESIGN-BUILD SERVICES FOR FUTURE CITY HALL RENOVATION

RFP No. MCD-CED-RFP-FY27-001

Addendum

Issue Date

Proposal Due

Date

Issuing Agency

Procurement

Contact

August 28, 2026

September 4, 2026, at 3:00 p.m.

City of McDonough, Georgia

Tiffany George | vendorrelations@mcdonoughga.org | 404-987-2780

NOTICE TO PROPOSERS

This Addendum No. 3 is issued to provide the City’s responses to questions received regarding the above-

referenced solicitation and to clarify the solicitation requirements. This Addendum is incorporated into and

made a part of the RFP and shall be binding upon all proposers. If this Addendum conflicts with the original

RFP or a prior addendum, this Addendum controls to the extent of the conflict.

The proposal submission deadline is September 4, 2026, at 3:00 p.m. All other terms and conditions of the

RFP remain unchanged unless expressly modified by this Addendum.

QUESTIONS AND CITY RESPONSES

1 Question: Has a Program Manager or Project Manager been assigned to oversee this

project? If so, please provide the individual’s name and contact information.

A A project manager has not been assigned at this time. The City will identify its project

representative after award. Until then, all questions should be sent to Tiffany George at

vendorrelations@mcdonoughga.org or 404-987-2780.

2 Question: A firm was unable to attend the mandatory site visit. Is there any way for

the firm to remedy the missed mandatory site visit requirement, or will there be

another opportunity for firms that did not attend to satisfy this requirement?

A No. Attendance at the mandatory site visit was required. Firms that did not attend are not eligible to

submit a proposal, and no make-up visit will be held.

3 Question: Will proposers be permitted to conduct an additional site visit with key

subcontractors prior to the proposal submission deadline?

A Yes. Subcontractors may visit the site on August 20, 2026, from 10:00 a.m. to 12:00 p.m. The visit

is for observation only. City staff will not answer questions during the visit. The proposal deadline

has been extended to September 4, 2026.

4 Question: Can an additional site visit be arranged specifically to review the

audiovisual requirements with AV subcontractors?

A Yes. Subcontractors may visit the site on August 20, 2026, from 10:00 a.m. to 12:00 p.m. The visit

is for observation only. City staff will not answer questions during the visit. The proposal deadline

has been extended to September 4, 2026.

5 Question: Please clarify the anticipated procurement process following proposal

submission, including whether firms will be shortlisted, whether interviews or

presentations will be conducted, whether a Best and Final Offer (BAFO) is

anticipated, and the anticipated award schedule.

A The City will follow the evaluation and selection process described in Section VIII of the RFP. The

City reserves the right to conduct interviews or presentations, request clarifications, and/or request

a Best and Final Offer (BAFO) if determined to be in the City’s best interest. None of these

additional steps is guaranteed. Proposals are due September 4, 2026, and the anticipated award

schedule will depend on the evaluation, negotiation, and required approval process.

6 Question: Beyond the published evaluation criteria, are there any additional factors

or priorities the Evaluation Committee intends to emphasize during proposal

evaluation, such as local participation, Design-Build experience, innovation, or

municipal experience?

A No additional evaluation criteria will be used beyond those published in the RFP. Proposals will be

evaluated in accordance with the stated evaluation criteria. Relevant experience, including Design-

Build, municipal, occupied-renovation, and phased-construction experience, may be considered to

the extent that it is responsive to the published criteria.

7 Question: Do the following sections count toward the 25-page proposal maximum:

Organizational Structure/Organizational Chart, Availability, Design-Build

Experience, Relevant Experience, and the Space Planning Narrative?

A Yes. Organizational Structure/Organizational Chart, Availability, Design-Build Experience,

Relevant Experience, and the Space Planning Narrative are included within the 25-page Technical

Proposal limit. The cover letter, table of contents, resumes, project schedule, cost proposal, dividers,

and required forms are excluded from the 25-page limit, as stated in Section V of the RFP.

8 Question: May an 11" x 17" page be utilized for the project schedule?

A Yes. An 11 x 17-inch sheet may be used for the project schedule. It should be folded to fit the hard-

copy proposal and remain legible in the electronic copy.

9 Question: Under Project Team Qualifications, the RFP identifies a key personnel

position of Construction Manager. Would the City accept a Preconstruction Manager

or Project Engineer in lieu of a Construction Manager?

A Yes, provided the person will perform the Construction Manager duties and the proposal clearly

explains the person's experience, authority, and availability for the project.

MCD-CED-RFP-FY27-001 | Addendum No. 3Page 2

10 Question: Please provide all available existing architectural, structural, mechanical,

electrical, plumbing, fire protection, technology, and civil drawings for the facility,

including any available as-built documentation.

A The City will provide the documents included with the RFP and any additional documents issued by

addendum. No other drawings are available at this time. The selected team will be responsible for

verifying existing conditions.

11 Question: Please provide existing/as-built floor plans for all three floors. Existing

columns are not reflected on the proposed layouts and may affect the design and

construction of the first-floor spaces.

A The available concept plans are included with the RFP. They are not as-built drawings and may not

show all columns or existing conditions. Field verification will be required.

12 Question: Has the City completed any of the following assessments: Facility Condition

Assessment, Property Condition Assessment, Structural Assessment, Roofing

Assessment, Life Safety Assessment, HVAC Assessment, Electrical Assessment,

Environmental Assessment, or ADA Assessment? If so, please provide copies.

A No additional assessment reports are available at this time. The selected team will complete the

existing-conditions assessment required by the RFP.

13 Question: Has the building undergone hazardous materials testing for asbestos, lead-

based paint, mold, PCB-containing equipment, or other hazardous materials? If

reports are available, please provide them.

A No hazardous-materials report is available at this time. Include an allowance for any testing needed

before demolition or disturbance. Remediation, if required, will be addressed after the results are

known.

14 Question: The RFP states that the existing-condition assessment is to include

verification of the building envelope. Is this intended to be a visual inspection

performed by the Design Team, or a forensic investigation of the envelope system

including destructive/deconstructive testing and sampling by a Building Enclosure

Consultant?

A For pricing purposes, assume a visual, non-destructive review. If the proposer believes destructive

testing or a building-envelope consultant is needed, identify that work separately.

15 Question: The RFP states that the existing-condition assessment is to include

verification of site conditions. Is this intended to be a visual inspection and report of

existing conditions, or an in-depth review and survey conducted by a Civil Engineer?

A For pricing purposes, assume a visual review of the site and available records. Surveying, utility

investigation, or additional civil work should be included if needed for the final design and

permitting.

MCD-CED-RFP-FY27-001 | Addendum No. 3Page 3

16 Question: Has the City evaluated the existing electrical, HVAC, plumbing, and

telecommunications infrastructure to determine whether existing capacity is

adequate for the proposed program?

A No capacity study has been completed. The selected team will evaluate the existing systems and

recommend what should remain, be modified, or be replaced.

17 Question: Is the existing roof currently under warranty? If so, will roof penetrations

associated with new mechanical equipment be permitted without additional Owner

requirements?

A Roof warranty information is not available at this time. The selected team will verify the roof

condition and warranty status before making penetrations or other changes.

18 Question: The RFP states that the building will remain occupied during the

renovation. Please confirm where the current occupants are located within the

building.

A The building is currently unoccupied. As stated in the RFP, the second floor is anticipated to be

occupied first, followed by the third floor. Proposals should account for occupied-building

renovation conditions during subsequent phases.

19 Question: Which departments are anticipated to remain operational during each

construction phase? Please identify any operational restrictions or occupancy

requirements that should be incorporated into the proposal.

A The departments remaining in operation during each phase will be determined with the selected

team. The proposal should address access, safety, security, noise, dust, temporary barriers,

shutdowns, and continuity of City operations.

20 Question: Will temporary “swing” space be available for occupants who must be

relocated outside of active renovation areas until the applicable phase is completed?

A Swing space has not been finalized. Proposers should describe their relocation approach and

identify what space or assistance they would need from the City.

21 Question: If temporary swing space is required, should the Design-Build proposal

include costs to build out temporary spaces, or will existing City spaces be utilized?

A Do not include a temporary build-out in the base cost unless it is part of the proposer’s phasing

plan. If it is needed, show it separately as an allowance.

22 Question: Will each construction phase be required to reach completion and turnover

before the next phase begins, or may phases be staggered and run concurrently?

A The City has not required the phases to be strictly sequential. Phases may be separated, combined,

overlapped, or resequenced based on funding and operational needs. Proposers should recommend

the best approach.

MCD-CED-RFP-FY27-001 | Addendum No. 3Page 4

23 Question: If each phase must be completed and turned over before the subsequent

phase begins, will the City provide or facilitate temporary Certificates of Occupancy

as required?

A The selected team will coordinate any temporary or phased Certificate of Occupancy with the City

and the permitting authority. Issuance cannot be guaranteed in advance.

24 Question: If phases cannot run concurrently, should General Conditions and project

staffing costs be included within each individual phase to account for each phase

being independently constructed and supervised?

A Yes. Include the General Conditions and staffing needed for each phase. Note any savings that may

be available if phases overlap or are combined.

25 Question: Please identify any anticipated restrictions regarding normal working

hours, weekend work, holiday work, noise, municipal operating hours, or off-hours

work requirements.

A Work must be coordinated around City operations. Evening, weekend, holiday, disruptive, and off-

hours work will require prior approval. State the working-hour assumptions used in the proposal.

26 Question: Please clarify the City’s requirements and procedures for planned utility

shutdowns, including required notice periods, preferred shutdown windows,

approval procedures, allowable outage durations, and restrictions associated with

occupied departments.

A Planned shutdowns must be approved by the City and coordinated with the affected departments.

Assume at least 10 business days' notice and schedule critical shutdowns during approved off-hours

when practical.

27 Question: During the site walk, it was indicated that existing cubicles and furniture

may need to be moved. Will City employees be responsible for relocating existing

furniture, modular workstations, and equipment prior to construction, or should

relocation be included within the Design-Build scope?

A The City will have employees remove personal items and loose equipment. Include moving,

protection, storage, and reinstallation of modular furniture, workstations, and equipment affected

by construction, or clearly list those items as an exclusion.

28 Question: Should the Cost Proposal include new finishes within the stairwells,

including replacement of flooring at landings, treads, and risers?

A Include cleaning, patching, painting, and code-related repairs in affected stairwells. Price full

replacement of landing, tread, and riser finishes as an allowance or alternate.

29 Question: Please confirm whether the proposal should include replacement of

existing finishes at the first-floor entrance and core-function areas.

A Yes. Include repair or replacement of finishes in the first-floor entrance and core areas affected by

Phase III. State the extent and finish assumptions used for pricing.

MCD-CED-RFP-FY27-001 | Addendum No. 3Page 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	MCD-CED-RFP-FY27-001
Bid Title:	Design-Build Services for Future City Hall Renovation
Category:	Request for Proposal – Professional Services
Status:	Open

Design-Build Services for Future City Hall Renovation

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