Mindray Veterinary Ultrasound System

Raleigh, North Carolina
Request for Quotation (RFQ)
#63-ARM1186547 - Mindray Veterinary Ultrasound System
For internal administrative processing, including tabulation of bids for posting to Bonfire
and the State of North Carolina Electronic Vendor Portal (eVP), please provide your
company's Federal Employer Identification Number or alternate identification number
(e.g. Social Security Number). We HIGHLY recommend you register in order to see bid
tabulations and award results. Pursuant to G.S. 132-1.10(b) this identification number
shall not be released to the public. This page will be removed and shredded, or
otherwise kept confidential, before the procurement file is available for public inspection.
THIS PAGE IS TO BE COMPLETED AND INCLUDED
WITH YOUR BID. FAILURE TO DO SO MAY SUBJECT
YOUR BID TO REJECTION.
Federal ID Number or Social Security
Number:
SUPPLIER NAME:
DATE:

PROCUREMENT & BUSINESS SERVICES
Mailing Address (USPS only): Campus Box 7212 Raleigh, REQUEST FOR QUOTATION
NC 27695-7212 (This is not an order)
Shipping Address: Admin. I, 2721 Sullivan Drive, Suite 1100,
Raleigh, NC 27607
Phone (919) 515-2171
June 17, 2026
REQUIRED SUPPLIER INFORMATION:
Supplier Name & Address:
Authorized Rep's Name:
Title:
Quote # ARM1186547 Email:
Questions Due Date & Time: Phone #:
Deadline 06/23/2026, 12PM EST Authorized Representative Signature:
Due Date & Time:
06/29/2026, 5PM EST
Buyer Contact Information:
Amy Mears
armears@ncsu.edu, (919) 513-1703 Type of Organization:
Requisition #: 0001186547 Individual Partnership
Using Department: Corporation Other:
College of Veterinary Medical - Clinical Sciences Indicate if other than Large Business:
FOB: DESTINATION - FREIGHT PREPAID Disabled Minority
(unless otherwise indicated on RFQ) Small Women-Owned
ATTACHMENTS AND COMMENTS:
By responding to this RFQ, supplier acknowledges acceptance of specified Terms and Conditions, which are also located:
https://procurement.ofa.ncsu.edu/supplier-center/doing-business-with-nc-state/
General Terms & Conditions RentalTerms & Conditions
General Terms & Conditions w/ Software Lease/Purchase Terms & Conditions
General Terms & Conditions with EO50 Charter Bus Terms & Conditions
Software Terms & Conditions Service Terms & Conditions
Software as a Service Terms & Conditions Other:
You MUST register and upload this quote as a PDF to the Bonfire Public Portal here:
https://ncsu.bonfirehub.com/opportunities/241102
QUOTES NOT SUBMITTED ON THIS FORM ARE SUBJECT TO REJECTION.
NC State University Request for Quotes and their awards are not subject to the North Carolina E-procurement process.
DEBARMENT CERTIFICATION: By signing the execution page, bidder certifies to the best of its knowledge and belief, that it and its principals are not
presently debarred, suspended, proposed for debarment, declined ineligible or voluntary excluded from covered transactions by any Federal or State
agency.

RFQ #63-ARM1186547 Mindray Veterinary Ultrasound System PAGE 2 OF 2
Deadline for Questions 12:00 pm EST, 06/23/2026
All questions must be submitted by email to: amy_mears@ncsu.edu
NO PHONE CALLS ACCEPTED
Communication with the end user while the bid is in process is strictly prohibited.
BRAND SPECIFIC, NO SUBSTITUTES:
# Item Description Quantity Unit Unit Cost Extended Cost
Mindray Vetus E5 Vet portable veterinary ultrasound system 1 EACH
1
Mindray mC11-3m Vet micro-convex probe 1 EACH
2
Mindray MT1 Trolley for E5 1 EACH
3
If applicable, pricing must include freight fees/delivery and special handling charges.
QUOTE TOTAL
*NOTE: Bids MUST include data sheets, cut sheets or other descriptive literature. Failure to provide this will subject your
quotation to rejection.
NC State University is exempt from sales and/or use taxes on qualifying purchases. Tax exempt # 400021.
An ADDENDUM to this RFQ is possible. If required, any subsequent addenda must be submitted prior to the quote closing. It is the
vendor's responsibility to verify that all applicable addenda are submitted prior to the quote closing date. Addenda are posted at
https://evp.nc.gov/.
For freight INCOTERMS, NC State University REQUIRES one of the following modes: DAP, DPU, DDP
Other freight terms accepted: FOBD (Freight On Board Destination), FOBD-PPA (Freight On Board Destination-Prepay & Add to
Invoice)
Estimated Delivery timeframe or date:
Warranty Type and Length:
PRODUCT SAFETY LISTING: All manufactured items and/or fabricated assemblies subject to operation under pressure, operation by connection
to an electric source, or operation involving a connect ion to a manufactured, natural, or LP gas source shall be constructed and approved in a
manner acceptable to the appropriate state inspector which customarily requires the label or re-examination listing or identification marking of the
appropriate safety standard organization; such as the American Society of Mechanical Engineers for pressure vessels; the Underwriters
Laboratories and /or National Electrical Manufacturers' Association for electrically operated assemblies; or the American Gas Association for gas
operated assemblies, where such approvals of listings have been established for the type of device offered and furnished. Further, all items
furnished shall meet all requirements of the Occupational Safety and Health Act (OSHA),and state and federal requirements relating to clean air
and water pollution.
Qualified Testing Laboratories in accordance with N.C. GENERAL STATUTE 66-25 and 143-139.1:
https://www.ncosfm.gov/codes/state-electrical-division/qualified-testing-laboratories

EXECUTIVE ORDER NO. 50 (PRICE-MATCHING PREFERENCE):
Pursuant to North Carolina General Statute 143-59 (G.S. 143-59) and Executive Order No. 50 issued by
Governor Perdue on February 17, 2010, entitled "Enhanced Purchasing Opportunities for North Carolina
Businesses," a price-matching preference may be given to North Carolina resident bidders on contracts for the
purchase of goods. This preference will allow a qualified North Carolina resident bidder to match the price of the
lowest responsible nonresident bidder, if the North Carolina resident bidder's price is within five percent (5%) or
$10,000, whichever is less, of the nonresident bidder's price. If the resident bidder requests and qualifies for the
price-matching preference, the resident bidder will first be offered the contract award and it will have three (3)
business days to accept or decline the award based on the lowest responsible nonresident bidder's price.
Executive Order #50 applies to procurements from the Governor's Office, Cabinet Agencies (i.e., Administration,
Commerce, Correction, Crime Control and Public Safety, Cultural Resources, Environment and Natural Resources,
Health and Human Services, Juvenile Justice and Delinquency Prevention, Revenue, and Transportation),
Universities and Community Colleges and all procurements handled by the Division of Purchase and Contract. All
other State Agencies are encouraged to implement the requirements of the Executive Order #50 and vendors should
contact these State Agencies to determine whether they have adopted and implemented Executive Order #50.
ANY RESIDENT BIDDER REQUESTING THIS PREFERENCE SHOULD CAREFULLY REVIEW
PARAGRAPH 23 OF THE INSTRUCTIONS TO BIDDERS, WHICH PROVIDES MORE INFORMATION
REGARDING THE DEFINITION OF RESIDENT AND NONRESIDENT BIDDERS; THE
QUALIFICATION PROCESS FOR GRANTING THE PREFERENCE AND HOW THE CONTRACT
WILL BE AWARDED IF THE PREFERENCE IS APPLICABLE.
ALL BIDDERS (RESIDENT AND NONRESIDENT) MUST ANSWER THE FOLLOWING
QUESTION:
1. Bidder is a resident of North Carolina as defined in G.S. 143-59: YES / NO
(circle one)
(Bidder may be deemed a nonresident bidder, if it failed to circle any choice.)
ALL RESIDENT BIDDERS REQUESTING A PRICE-MATCHING PREFERENCE MUST
ANSWER THE FOLLOWING QUESTION AND MUST COMPLETE "RESIDENT BIDDER'S
CERTIFICATION FOR PRICE-MATCHING PREFERENCE UNDER EXECUTIVE ORDER #50"
INCLUDED AT THE END OF THIS SOLICITATION.
2. Resident Bidder requests the price-matching preference: YES / NO
(circle one)
(Bidder shall be deemed not to have requested the preference, if it failed to circle any choice.)

INSTRUCTIONS TO BIDDERS
1.READ, REVIEW AND COMPLY: It shall be the bidder's responsibility to read this entire document, review all
enclosures and attachments, and comply with all requirements specified herein.
2. NOTICE TO BIDDERS: All bids are subject to the provisions of the Instructions to Bidders, special terms and conditions
specific to this Request for Quotation, the specifications, and the North Carolina State University's General Contract Terms
and Conditions. The University objects to and will not evaluate or consider any additional terms and conditions submitted with
a bidder's response. This applies to any language appearing in or attached to the document as part of the bidder's response.
DO NOT ATTACH ANY ADDITIONAL TERMS AND CONDITIONS. By execution and delivery of this document, the
bidder agrees that any additional terms and conditions, whether submitted purposely or inadvertently, shall have no force or
effect.
3.BID SUBMITTAL: NC State University uses a third-party eProcurement strategic sourcing provider, Bonfire, for accepting
and evaluating bids digitally. All bids must be received by the issuing agency not later than the date and time listed on the cover
sheet of this bid. Bids shall be uploaded to:
https://ncsu.bonfirehub.com/opportunities/241102
Solicitation documents are advertised on the State of North Carolina Electronic Vendor Portal System (eVP) and Bonfire. An
addendum to this RFQ may be issued. If required, any subsequent addenda must be signed and submitted with the bid upload.
It is the vendor's responsibility to verify that all applicable addenda are submitted as required.
For support or technical questions related to your submission, please contact Bonfire at support.bonfire@eunasolutions.com or
visit their help forum at https://help.eunasolutions.com/hc/en-us
4.BONFIRE REQUESTED DOCUMENTATION & INFORMATION: In an effort to support the sustainability efforts of the
State of North Carolina we are receiving proposals via electronic submission. Bidder is to furnish all information requested and
in the spaces provided in this document. Further, if required elsewhere in this bid, each bidder must submit with their bid
sketches, descriptive literature and/or complete specifications covering the products offered. Reference to literature submitted
with a previous bid will not satisfy this provision. Bids which do not comply with these requirements will be subject to
rejection.
Please note the type and number of files allowed. The maximum upload file size is 1000 MB. Uploading large
documents may take significant time, depending on the size of the file(s) and your Internet connection speed. Please
do not embed any documents within your uploaded files, as they will not be accessible or evaluated. Minimum system
requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must
be enabled.
Name File Type # of Files Requirement
Completed NC State University PDF 1 Required
Solicitation Document
All documents required to complete your submission must be downloaded from the supporting documentation and/or
requested information sections of Bonfire. You will receive an email confirmation receipt with a unique confirmation
number once you finalize your submission. Each item of Requested Information will only be visible to NC State
University after the Closing Time.
5. DEFINITIONS:
* BIDDER: Company, firm, corporation, partnership, individual, etc., submitting a response to an Invitation for Bids. *
TERM CONTRACT: A contract generally intended to cover all normal requirements for a commodity for a specified
period of time based on estimated quantities only.
*STATEWIDE TERM CONTRACT: A Term Contract for all agencies, unless exempted by statute, rule, or special
term and condition specific to this bid.
*AGENCY SPECIFIC TERM CONTRACT: A Term Contract for a specific agency.
*OPEN MARKET CONTRACT: A contract for the purchase of a commodity not covered by a term contract.
6.EXECUTION: Failure to sign under EXECUTION section will render bid invalid.

7.ORDER OF PRECEDENCE: In cases of conflict between specific provisions in this bid, the order of precedence shall be
(1)special terms and conditions specific to this bid, (2) specifications, (3) North Carolina State University General
Contract Terms and Conditions, and (4) Instructions to Bidders.
8. TIME FOR CONSIDERATION: Unless otherwise indicated on the first page of this document, bidder's offer shall be
valid for 45 days from the date of bid opening. Preference may be given to bids allowing not less than 45 days for
consideration and acceptance.
9. PROMPT PAYMENT DISCOUNTS: Bidders are urged to compute all discounts into the price offered. If a prompt
payment discount is offered, it will not be considered in the award of the contract except as a factor to aid in resolving
cases of identical prices.
10. SPECIFICATIONS: Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be
considered that items offered are in strict compliance with these specifications, and bidder will be held responsible
therefore. Deviations shall be explained in detail. The bidder shall not construe this paragraph as inviting deviation
or implying that any deviation will be acceptable.
11.INFORMATION AND DESCRIPTIVE LITERATURE: Bidder is to furnish all information requested and in the spaces
provided in this document. Further, if required elsewhere in this bid, each bidder must submit with their bid sketches,
descriptive literature and/or complete specifications covering the products offered. Reference to literature submitted with
a previous bid will not satisfy this provision. Bids which do not comply with these requirements will be subject to
rejection.
12. RECYCLING AND SOURCE REDUCTION: It is the policy of this State to encourage and promote the purchase of
products with recycled content to the extent economically practicable, and to purchase items which are reusable,
refillable, repairable, more durable, and less toxic to the extent that the purchase or use is practicable and cost-effective.
We also encourage and promote using minimal packaging and the use of recycled/recyclable products in the packaging of
commodities purchased. However, no sacrifice in quality of packaging will be acceptable. The bidder remains responsible
for providing packaging that will protect the commodity and contain it for its intended use. Bidders are strongly urged to
bring to the attention of purchasers those products or packaging they offer which have recycled content and that are
recyclable.
13. CLARIFICATIONS/INTERPRETATIONS: Any and all questions regarding this document must be addressed to the
purchaser named on the cover sheet of this document. Do not contact the user directly. Any and all revisions to this
document shall be made only by written addendum. The bidder is cautioned that the requirements of this bid can be
altered only by written addendum and that verbal communications from whatever source are of no effect.
14. ACCEPTANCE AND REJECTION: The University reserves the right to reject any and all bids, to waive any
informality in bids and, unless otherwise specified by the bidder, to accept any item in the bid. If either a unit price or
extended price is obviously in error and the other is obviously correct, the incorrect price will be disregarded.
15. REFERENCES: The University reserves the right to require a list of users of the exact item offered. The quote evaluators
may contact these users to determine acceptability of the bid. Such information may be considered in the evaluation of
the bid.
16.TAXES:
* FEDERAL: University is exempt from Federal Taxes, such as excise and transportation. Exemption is claimed under
Registry No. 56-70-0047K as provided by Chapter 32 of the Internal Revenue Code. University's tax exempt id no is
400021.
*OTHER: Prices offered are not to include any personal property taxes, nor any sales or use tax (or fees) unless required
by the North Carolina Department of Revenue.
17. AWARD OF CONTRACT: As directed by statute, qualified bids will be evaluated and acceptance may be made of the
lowest and best bid most advantageous to the University as determined upon consideration of such factors as: prices
offered; the quality of the articles offered; the general reputation and performance capabilities of the bidders; the
substantial conformity with the specifications and other conditions set forth in the bid; the suitability of the articles for the
intended use; the related services needed; the date or dates of delivery and performance; and such other factors deemed by
the University to be pertinent or peculiar to the purchase in question. Unless otherwise specified by the University or the
bidder, the University reserves the right to accept any item or group of items on a multi-item bid. The University reserves
the right to make partial, progressive or multiple awards: where it is advantageous to award separately by items; or where
more than one supplier is needed to provide the contemplated requirements as to quantity, quality, delivery, service,
geographical areas; other factors deemed by the University to be pertinent or peculiar to the purchase in question.
After the foregoing evaluation, the quotes will be reviewed to determine if there are any North Carolina resident Bidders

that submitted responsive quotes and requested the price-matching preference pursuant to Executive Order #50 and G.S.
143- 59. If such Bidders are found, the evaluators and/or purchaser will then determine whether any of the North Carolina
resident Bidders qualify for this preference and, if so, make the contract award pursuant to Paragraph 22 below.
18. HISTORICALLY UNDERUTILIZED BUSINESSES: Pursuant to General Statute 143-48 and Executive Order #150,
the University invites and encourages participation in this procurement process by businesses owned by minorities,
women, disabled, disabled business enterprises and non-profit work centersfor the blind and severely disabled.
19. CONFIDENTIAL INFORMATION: Bidders should give specific attention to the identification of those portions of
their proposals that they deem to be trade secrets and provide any justification why such materials, upon request, should
not be disclosed. However, if the information you deem confidential is NOT a trade secret then the information will be
released. The University may only keep information confidential to the extent permitted by NCAC T01:05B.1501 and
G.S. 132-1.3.
Bidders shall clearly identify each and every section that is deemed to be confidential, proprietary or a trade secret (it is
NOT sufficient to preface your proposal with a proprietary statement, or to use a page header or footer that arbitrarily
marks all pages as confidential). Any individual section of the proposal that is not labeled as confidential with an
accompanying statement concerning the rationale for its claimed confidentiality shall be considered public information.
CONFIDENTIALITY OF BIDS: In submitting its quote, the Bidder agrees not to discuss or otherwise reveal the
contents of the quotes to any source outside of the University, until after the award of the contract. All Bidders are
advised that they are not to have any communications with the using department during the evaluation of the bids (i.e.,
after the opening of the bids and before the award of the contract), unless the University's purchaser contacts the
Bidder(s) for purposes of seeking clarification. A Bidder shall not: transmit to the using department any information
commenting on the ability or qualifications of any other Bidder to provide the advertised good, equipment, commodity;
defects, errors and/or omissions in any other Bidder's quote and/or prices at any time during the procurement process;
and/or engage in any other communication or conduct attempting to influence the evaluation and/or award of the contract
that is the subject of this RFQ. Bidders not in compliance with this provision may be disqualified, at the option of the
University, from the contract award. Only those communications authorized by this RFQ are permitted.
20. SAMPLES: Sample of items, when required, must be furnished as stipulated herein, free of expense, and if not destroyed
will, upon request be returned at the bidder's expense. Request for the return of samples must be made within 10 days
following date of bid opening. Otherwise the samples will become the University's property. Each individual sample must
be labeled with the bidder's name, bid number, and item number. A sample on which an award is made, will be retained
until the contract is completed, and then returned, if requested, as specified above.
21. PROTEST PROCEDURES: A party wanting to protest a contract award pursuant to this solicitation must submit a
written request to the Director of Purchasing, North Carolina State University, Purchasing Department, Campus Box
7212, Raleigh, NC 27695-7212. This request must be received in the University Purchasing Department within thirty (30)
consecutive calendar days from the date of the contract award, and must contain specific sound reasons and any
supporting documentation for the protest. NOTE: Contract award notices are sent only to those actually awarded
contracts, and not to every person or firm responding to this solicitation. Bidders may call the purchaser listed on the first
page of this document to obtain a verbal status of contract award. All protests will be handled pursuant to the North
Carolina Administrative Code, Title 1, Department of Administration, Chapter 5, Purchase and Contract, Section
5B.1519.
If a protest is based on a challenge to the qualification of a North Carolina resident Bidder awarded a contract pursuant to
Executive Order #50 (price-matching preference), the University may request the North Carolina resident Bidder to
produce documentation substantiating the North Carolina resident Bidder's qualification for the subject preference. The
University should request the supporting documentation within the 10-day period it has to make the decision on whether
to deny or grant a protest meeting and the protest meeting should be scheduled after the anticipated receipt of the
documents from the North Carolina resident Bidder. Pursuant to Paragraph 22 below, the North Carolina resident Bidder
shall produce to the University the requested documentation within five (5) business days of the University's request and
failure to produce the documents by the end of that time period may result in the cancellation of the contract. Also note
that any tax, financial, accounting or banking documents the North Carolina resident bidder submits to the University in
connection with the resolution of a protest shall not be disclosed to the protester pursuant to G.S. 132-1.1 and
105-259(b) and the University shall preserve the confidentiality of such documents.
22. MISCELLANEOUS: Masculine pronouns shall be read to include feminine pronouns, and the singular of any word or
phrase shall be read to include the plural and vice versa.
23. RECIPROCAL PREFERENCE: G.S. 143-59 establishes a reciprocal preference law to discourage other states from
applying in-state preferences against North Carolina's resident bidders. The "Principal Place of Business" is defined as
the principal place from which the trade or business of the bidder is directed or managed.

24. EXECUTIVE ORDER #50-PRICE-MATCHING PREFERENCE: Pursuant to North Carolina General Statute 143-59
(G.S. 143-59) and Executive Order No. 50 issued by Governor Perdue on February 17, 2010, entitled "Enhanced
Purchasing Opportunities for North Carolina Businesses," a price-matching preference may be given to North Carolina
resident Bidders on contracts for the purchase of goods. This preference will allow a qualified North Carolina resident
Bidder to match the price of the lowest responsible nonresident Bidder, if the North Carolina resident Bidder's price is
within five percent (5%) or $10,000, whichever is less, of the non-resident Bidder's price. G.S. 143-59(c) (1) defines a
"resident bidder" as a "bidder that has paid unemployment taxes or income taxes in this State and whose principal place
of business is located in this State. G.S. 143-59(c)(2) defines a nonresident bidder as a bidder that does not meet the
definition in G.S. 143-59(c)(1). G.S. 143-59(c)(3) defines a "principal place of business" as the "principal place from
which the trade or business of the bidder is directed or managed."
In order to qualify for this preference, a resident Bidder must: (1) request the preference; and (2) complete "Resident
Bidder's Certification for Price-Matching Preference under Executive Order #50" (hereinafter the "Certification")
included at the end of this solicitation. The Certification may not be submitted after the public opening of the bids. By
executing the Certification, the Bidder agrees to provide any additional information or documentation requested by the
University to confirm the above certifications and statements within five (5) business days of request (including tax
filings, banking statements, financial and accounting statements reflecting Bidder's payment of the subject taxes and such
other information regarding Bidder's management or directors of its business or trade of its principal place of business).
The University will evaluate the quotes in accordance with the award criteria stated in this RFQ to determine the lowest
responsible Bidder. If the lowest responsible Bidder is a North Carolina resident Bidder, then there will be no
consideration of the price-matching preference. If the lowest responsible quote was submitted by a nonresident Bidder
and there are no North Carolina resident bidders that submitted a price that was within 5% or $10,000 of the nonresident
Bidder's price, then none of the North Carolina resident bidders qualified for the price-matching preference and no review
of the Resident Bidder's Certifications is required.
If the lowest responsible quote was submitted by nonresident Bidder and there are one or more North Carolina resident
Bidders that submitted a price that was within 5% or $10,000 of the nonresident Bidder's price, then the evaluators shall
review the Certification(s) of the resident Bidder(s) to determine whether the resident Bidders have certified compliance
with G.S. 143-59(c)(1), (3) and the information and documentation provided in or with the Certification supports the
resident Bidder(s) certifications. The evaluators may seek clarification of the certifications and/or information in a
resident Bidder's Certification and request documentation (including but not limited to income tax or unemployment tax
returns, reports and/or filing (annual and/or quarterly); banking statements or financial/accounting statements reflecting
Bidder's payment of income taxes or unemployment taxes to the State of North Carolina and such other information
regarding Bidder's management or directors of its business or trade of its principal place of business). If the resident
Bidder's Certification for the price-matching preference is challenged in a protest, the resident Bidder shall provide the
foregoing information and/or documentation to the University within five (5) business days of receiving a request from
the University for such information and/or documentation. Pursuant to G.S. 132-1.1, 105-259(b) and Paragraph 17 of
the Instructions to Bidders, the University is prohibited from making public disclosures of the Bidder's tax information
and documents (except if one of the 39 exceptions applies in G.S. 105-259(b)) and the University shall preserve the
confidentiality of the tax information and/or documents received in response to a request for clarification (or, as discussed
below, to resolve a protest challenging resident Bidder's qualification for the price-matching preference). In order to
further preserve the confidentiality of Bidder's tax information and documentation provided to the University, the Bidder
shall comply with Paragraph 17 of the Instructions to Bidders and mark "CONFIDENTIAL" at the top and bottom of
each page of the information and documentation. After review of the Certification(s) and any clarification, the evaluators
shall include in their recommendation for award a finding that the North Carolina resident Bidder(s) was or was not
qualified for the price matching preference.
If more than one North Carolina resident Bidder qualified for the price-matching preference, then the evaluators shall
prioritize the qualified North Carolina resident bidders according to their original quotes, from lowest to highest, so that
the qualified North Carolina resident Bidder that submitted the lowest quote should get the first opportunity to match the
quote of the nonresident lowest responsible Bidder. If the lowest responsible and qualified North Carolina resident Bidder
declines to accept contract award, then the contract should be offered to the next lowest qualified North Carolina resident
Bidder and to continue in this manner until either a qualified North Carolina resident Bidder accepts to contract award or
the award is made to nonresident Bidder, if no qualified North Carolina resident Bidder accepted the award. If two
responsible North Carolina resident bidders qualify for the price-matching preference, both had the same quote, then the
evaluators may:
(1) consider the information provided in these bidders' Certifications or publicly available information to determine,
which Bidder the contract award would have a greater impact of stimulating or sustaining the North Carolina economy
and/or is most likely to create or save jobs (e.g., if the choice is between a resident broker and a resident manufacturer of

the subject goods, then the contract should be awarded to the resident manufacturer); (2) consider the unemployment rate
in the municipality or county where each Bidder's principal place of business is located; or (3) seek clarification from the
bidders to ascertain the impact on their respective businesses if offered the award of the contract.
If the resident bidder requests and qualifies for the price-matching preference, the resident bidder will first be offered the
contract award and it will have three (3) business days to accept or decline the award based on the lowest responsible
nonresident bidder's price.
If at any time during or after the procurement process (including but not limited to clarifications and resolution of
protests), the University determines that: the certifications or information in the Certification were false, substantially
inaccurate, materially misleading; or the Bidder failed to provide, within the specified time period, the information and
documentation the University requested, then the University may:
(1) Cancel the resident Bidder's contract and/or purchase order that was awarded based on the price-matching
preference and resident Bidder shall be liable for all its cost it incurs as a result of the cancellation and all
increased costs of the University may incur by awarding the contract to the next lowest Bidder;
(2)Bidder will not be entitled to any price-matching preference in any future University bidding opportunities;
(3) Action may be taken against the bidder under the False Claims Act, G.S. 1-605 through 1-617, inclusive, for
submitting a false Certification for the price-matching preference under Executive Order #50 (including
but not limited to treble damages and civil penalties); and/or
(4)Debar Bidder from doing business with the State of North Carolina for a period determined by the State
Purchasing Officer and/or Board of Award.
25. ENTERPRISE-LEVEL IT SYSTEMS OR TECHNOLOGIES: The University is committed to promote and integrate
universal IT accessibility in the delivery of its resources and to develop innovative solutions to accessibility challenges
for students, faculty and staff. Vendors must:
a. Assure all features, components and sub-systems of the software or IT System contained on this RFQ fully
comply with Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d),
(http://www.section508.gov);
OR
Detail why any feature, component or sub-system contained in this RFQ doe s not fully comply with
Section 508, and the way in which the proposed product is out of compliance;
b.If the Voluntary Product Accessibility Templates (VPAT) (http://www.access-star.org/ITI-VPAT-v1.2.html)
are used, they must include compliance checklists for:
1.Technical Standards,
2.Function and Performance Criteria
3.Documentation and Support
c.The product offered in response to this RFQ is subject to an accessibility evaluation by the University.

NORTH CAROLINA STATE UNIVERSITY
GENERAL CONTRACT TERMS AND CONDITIONS
1. GOVERNING LAW: This contract is made under and shall be governed and construed in accordance with the laws of the
State of North Carolina.
2. SITUS: The place of this contract, its situs and forum, shall be Wake County, North Carolina, where all matters, whether
sounding in contract or tort, relating to is validity, construction, interpretation and enforcement shall be determined.
3. DEFAULT AND PERFORMANCE BOND: In case of default by the bidder, the University may procure the articles or
services from other sources and hold the bidder responsible for any excess cost occasioned thereby. The University reserves
the right to require performance bond or other acceptable alternative guarantees from successful bidder without expense to
the University.
The Bidder shall be in default, if its Certification submitted for a price-matching preference under Executive Order
#50 and G.S. 143-59 was false and/or contained materially misleading or inaccurate information, and/or Bidder
failed to provide information and documentation requested by the University to substantiate Bidder's Certification.
In addition, in the event of default by the Bidder under this contract, the State may immediately cease doing business with
the Bidder, immediately terminate for cause all existing contracts the State has with the Bidder, and de-bar the Bidder from
doing future business with the State. The State may take action against the Bidder under the False Claims Act, G.S. 1-605
through 1-617, inclusive, for submitting a false Certification for the price-matching preference under Executive Order #50
(including but not limited to treble damages and civil penalties).
Upon the Bidder filing a petition for bankruptcy or the entering of a judgment of bankruptcy by or against the Bidder, the
University may immediately terminate, for cause, this contract and all other existing contracts the Bidder has with the State,
and de-bar the Bidder from doing future business with the State.
4. FORCE MAJEURE: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is
prevented from performing such obligations by an act of war, hostile foreign action, nuclear explosion, earthquake, hurricane,
tornado, or other catastrophic natural event or act of God.
5. GOVERNMENTAL RESTRICTIONS: In the event any Governmental restrictions are imposed which necessitate
alteration of the material, quality, workmanship or performance of the items offered prior to their delivery, it shall be the
responsibility of the bidder to notify, in writing, the issuing purchasing office at once, indicating the specific regulation
which required such alterations. The University reserves the right to accept any such alterations, including any price
adjustments occasioned thereby, or to cancel the contract.
6. AVAILABILITY OF FUNDS: Any and all payments to the bidder are dependent upon and subject to the availability of
funds to the agency for the purpose set forth in this agreement.
7. TAXES: Any applicable taxes shall be invoiced as a separate item.
G.S. 143-59.1 bars the Secretary of Administration from entering into contracts with vendors if the vendor or its affiliates
meet one of the conditions of G. S. 105-164.8(b) and refuse to collect use tax on sales of tangible personal property to
purchasers in North Carolina. Conditions under G. S. 105-164.8(b) include: (1) Maintenance of a retail establishment or
office, (2) Presence of representatives in the State that solicit sales or transact business on behalf of the vendor and (3)
Systematic exploitation of the market by media-assisted, media-facilitated, or media-solicited means. By execution of the
bid document the vendor certifies that it and all of its affiliates, (if it has affiliates), collect(s) the appropriate taxes.
8. INSPECTION AT BIDDER'S SITE: The University reserves the right to inspect, at a reasonable time, the
equipment/item, plant or other facilities of a prospective bidder prior to contract award, and during the contract term as
necessary for the University's determination that such equipment/item, plant or other facilities conform with the
specifications/requirements and are adequate and suitable for the proper and effective performance of the contract.
9. PAYMENT TERMS: Payment terms are Net not later than 30 days after receipt of correct invoice or acceptance of goods,
whichever is later. The University is responsible for all payments to the bidder under the contract. Payment may be made
by procurement card and it shall be accepted by the bidder for payment if the bidder accepts that card (Visa, Mastercard,
etc.) from other customers. If payment is made by procurement card, then payment may be processed immediately by the
bidder.
5
(General with EO 50; 1/24)