RFP - #25-01 - Behavioral Health - Cost Reporting

Location:	California
Posted:	Nov 6, 2025
Due:	Nov 24, 2025
Agency:	Siskiyou County
Type of Government:	State & Local
Category:	Q - Medical Services
Publication URL:	To access bid details, please log in.

Bid/RFP Status:

Open - accepting bids and proposals

Bid/RFP Due Date:

Monday, November 24, 2025 - 4:00pm

Bid/RFP Reference Number:

BH #25-01

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The County of Siskiyou Behavioral Health Division’s mission is to promote the prevention of and recovery from mental illness and substance abuse for the individuals, families, and communities served by providing accessible, care, inclusive, and culturally respectful services.

The County of Siskiyou is inviting sealed proposals for Cost Reporting for Mental Health and Substance Use Disorder Programs and MHSA Annual Revenue and Expenditure Report (RER) Services.

a. Cost reporting for mental health and substance use disorder programs under the MHSA involves submitting annual reports detailing expenditures and revenues.

b. The Behavioral Health Services Act (BHSA) modernizes the MHSA,requiring counties to report on all behavioral health funding, including MHSA dollars.

c. Counties must adhere to specific reporting requirements set by the Department of Health Care Services (DHCS), ensuring compliance with state and federal mandates.

d. The BHSA reallocates funding to prioritize services for individuals with significant mental health needs and expands treatment for substance use disorders.

Estimated Timeline of Events

Date	Activity
11/6/25	Release of Request for Proposals (RFP)
11/17/25	Deadline to Submit Questions
11/24/25	Submission of Proposals due by 4:00 PM
12/1-12/8/25	Review of Proposals
12/12/25	Notification of final selection

Supporting Documents

RFP #25-01 - Behavioral Health - Cost Reporting (827 KB)

Attachment Preview

County Of Siskiyou

Request for Proposals (RFP)

RFP # [ 25-01] – Behavioral Health

for

Cost Reporting

Proposals may be emailed to:

Rfp_rfb_submissions@co.siskiyou.ca.us

Proposals Due by:

October 28, 2025

4:00 PM PST

Page 1 of 20

County of Siskiyou

Request for Proposals

for Cost Reporting

The following schedule of events will be followed to the extent achievable; however, the

County reserves the right to adjust or make changes to the schedule as needed.

Estimated Timeline of Events

Date

11/06/2025

Activity

Release of Request for Proposals (RFP)

11/17/2025

Deadline to Submit Questions

11/24/2025

Submission of Proposals due by 4:00

12/01/2025-

12/08/2025

Review of Proposals

12/12/2025

Notification of Final Selection

TBD

Professional Service Agreement

Processed

TBD

Professional Service Agreement Start

Date

Page 2 of 20

1.0 Preface

The County of Siskiyou Behavioral Health Division’s mission is to promote the prevention of

and recovery from mental illness and substance abuse for the individuals, families, and

communities served by providing accessible, care, inclusive, and culturally respectful services.

The County of Siskiyou is inviting sealed proposals for Cost Reporting for Mental Health

and Substance Use Disorder Programs and MHSA Annual Revenue and Expenditure

Report (RER) Services.

a. Cost reporting for mental health and substance use disorder programs

under the MHSA involves submitting annual reports detailing expenditures

and revenues.

b. The Behavioral Health Services Act (BHSA) modernizes the MHSA,

requiring counties to report on all behavioral health funding, including

MHSA dollars.

c. Counties must adhere to specific reporting requirements set by the

Department of Health Care Services (DHCS), ensuring compliance with

state and federal mandates.

d. The BHSA reallocates funding to prioritize services for individuals with

significant mental health needs and expands treatment for substance use

disorders.

2.0 Scope of Work

On behalf of the Siskiyou County Human Services Agency, Behavioral Health

Division, the Contractor working remotely agrees to provide consultation and fiscal

training with Siskiyou County Behavioral Health staff regarding the following services

but not limited to:

- Provide specialized reporting as required by County, State, and Federal agencies

regarding mandatory reporting requirements.

- Ensure that all local, state, and federal requirements are met within the timelines

set by those agencies for reporting.

- Adhere to all reporting requirements as prescribed by the State of California

Department of Health care Services (DHCS), the Centers for Medicaid and

Medicare (CMS), and all other agencies associated with the oversight of financial

reporting by Counties and County Contractors.

- Contractor shall provide customized data worksheets, using the County’s

financial and statistical data bases for the operation of County’s Mental Health

(MH) and Substance Use Disorder (SUD) Programs.

- County shall generate Mental Health and Substance Use Disorder financial

reports and statistics, for Contractor, including but not limited to:

a. General Ledger Revenue and Expenditure Reports for each Budget unit

related to MH and SUD programs and services.

b. Service reports to include Total Units of Service by Mode and Service

Function Code and identified by payor source.

c. Revenues from each Grant associated with the provision of SUD and/or

MH services, including State General Funds (SGF).

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d. Other necessary reports for Contractor, as reasonably requested and

required to complete in its entirety all contracted services for each Fiscal

Year’s Cost Report.

e. Treatment Provider information and treatment provider Cost Reports, if not

completed by Contractor.

f. Contractor shall proceed with the completion of the Cost Report up to and

including working with the County and/or Provider(s) to submit the

completed Cost Report to the necessary agencies.

- Contractor shall provide County all worksheets and other back-up information

(such as General Ledger reports) which are clearly defined and identified with the

Cost Report forms, in hard copy format in a binder, indexed by section as related

to the Cost Report.

g. Perform analytical work to mitigate artificial surplus of unspent funds in

MHSA programs due to underreporting of Payroll expenses and explain

adjustments on the FY 25-26 RER accordingly.

h. Train Behavioral Health FISCAL staff.

i. Participate in meetings and webinars via conference call or other online

media, such as Microsoft Teams or Zoom.

I. Compensation

1. County shall pay Contractor for services rendered at the rate of ONE

HUNDERED TWENTY-FIVE DOLLARS AND NO/CENTS ($125.00) per hour.

The not to exceed amount of TWENTY-FIVE THOUSAND AND NO/100

($25,000.00) per fiscal year for a total not to exceed of FIFTY THOUSAND AND

NO/100 ($50,000.00) for the term of the contract, January 1, 2026 – June 30,

2027.

2. Contractor shall bill County monthly in arrears, with documentation as to dates,

hours and type of services rendered.

Proposers should feel free to include any other services not specified that they deem

necessary to achieve the goals of this RFP.

3.0 Submission Requirements

Proposal Format: Proposals must contain the following:

1. Cover Letter

a. Please provide the Proposer's name, address, and telephone number. The

letter must be signed by a representative authorized to enter into contracts on

behalf of the Proposer.

2. Qualifications

a. Knowledge of Reporting Systems: A thorough understanding of the reporting

systems and upgrades to complete the reports on time and with accuracy,

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b. Technical Expertise: Ability to perform analytical work to mitigate artificial

surplus of unspent funds in MHSA programs due to underreporting of Payroll

expenses.

c. Custom Reporting Solutions: Capability to design custom reporting systems

that meet the specific needs of counties and providers.

d. Training and Development: Participation in training sessions to hone skills in

preparing Cost Reports and understanding the use of Prudent Reserve dollars.

3. Company Profile

a. Provide a brief description of your company, including business structure,

address, the total number of employees, overall industry experience,

certifications, affiliations, and relevant experience. Support your capacity to

perform the services detailed in this RFP.

4. Approach:

a. Provide an analysis of the methodology developed to perform all required

services and your response to the scope of work as referenced above.

5. References:

a. Please include at least three (3) references, including name, address,

telephone number, and Email, for whom similar services have been provided.

6. Price Proposal:

a. Provide a transparent fee schedule that outlines all of the costs associated with

the required services, broken down by category of products and services, and

all on-going costs for recommended or required services.

The proposal must include all requirements as listed and correlate to the Scope of Work outlined

under this RFP.

Conflict of Interest: Proposer(s) shall disclose to the County any interest, direct or indirect,

which could conflict in any manner or degree with the performance of service required. At the

County's discretion, a potential conflict of interest, to the extent it is waivable, may be waived

or factored into the final award decisions and/or a modified Scope of Work.

4.0 Selection Process

The proposals received in response to this RFP will be screened by a selection committee.

The selection committee will consider only the proposals which have been considered

responsive to the RFP. Any proposal that fails to meet the RFP's requirements will be regarded

as non-responsive and may be rejected. A proposal, which is in any way incomplete, irregular

or conditional, at the County's discretion, may be rejected. The following criteria will be used in

the evaluation of the potential consultants:

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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RFP - #25-01 - Behavioral Health - Cost Reporting

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See also