Centralized Waste Processing System

Active

Contract Opportunity

AMendment 005 was issued to provide response to question submitted on 01 20 26.

Amendment 004 was issued to extend the proposals deadline to January 26, 2026.

Amendmnet 003 is reserved.

Amendment 002 was posted on November 21, 2025 to respond to questions submitted.

Amendment 001 was posted on November 18, 2025 to respond to questions submitted.

The Government Secure and Intelligent Documents (GSID) division of the U.S. Government Publishing Office (GPO) is responsible for printing and manufacturing U.S. security products, including passports and other secure credentials. These operations take place at the Secure Production Facility (SPF), located within NASA's Stennis Space Center at 9101 Leonard Kimble Road, John C. Stennis Space Center, MS, 39529.

The production of these highly sensitive identification documents generates waste materials such as wastepaper and polycarbonate. Due to the secure nature of the products, the handling and disposal of these waste materials must adhere to stringent security protocols, equivalent to those applied to the finished secure documents themselves. While the specific details of the production process remain confidential, the waste generation mechanisms are comparable to those found in standard bindery and book-making operations within public sector facilities.

Currently, the SPF employs four independent waste management systems to handle various types of waste generated during production:

System 1:

• Manages bulk waste and trimmings from two bindery production machines.


• Waste is manually transferred from wheeled carts into a shredder and subsequently baled.


• This system operates without any air conveyance mechanism.

System 2:

• Handles trimmings from one bindery machine.


• Features a baler connected to a dedicated cyclonic separator.


• Incorporates an independent air conveyance system.

System 3:

• Designed specifically for adhesive backing waste.


• Utilizes air conveyance coupled with a separate cyclonic separator.


• Waste is collected in standard plastic-lined gaylord totes and is not baled.

System 4:

• Manually loads polycarbonate waste, which is then packed into gaylord totes for storage.


• All waste, whether baled or contained in gaylord totes, is temporarily stored onsite until sufficient quantities accumulate for transport by a third-party vendor to an offsite facility for secure incineration.

This solicitation seeks to procure a centralized waste processing system that will replace the four existing independent systems. The new system must seamlessly integrate with existing production equipment to ensure uninterrupted operations. A critical requirement is the implementation of a unified solution that prevents the inadvertent processing of finished goods as waste. Due to the stringent security protocols and tracking associated with secure documents, any mixing of finished goods with waste results in an immediate halt to production. Currently, manual handling of waste serves as a safeguard against such occurrences.

The Contractor shall design and deliver a fully automated waste processing system that minimizes operator intervention by GPO personnel. The proposed system must employ advanced disintegrating and briquetting technologies to process waste materials securely, eliminating the need for incineration. This approach aims to enhance operational efficiency, security, and environmental compliance within the SPF’s waste management framework. The system will handle both secure and non-secure waste.

After a complete cycle of disintegrating and briquetting production waste, the pulp will be stored in a dumpster and removed from the facilities.

The United States Government Publishing Office (GPO) is seeking proposals for the design, delivery, and installation of a centralized waste processing system at the Secure Production Facility (SPF), located within NASA's Stennis Space Center at 9101 Leonard Kimble Road, John C. Stennis Space Center, MS, 39529. The supplies must be placed against the contract in accordance with the Materials Management Acquisition Regulation (MMAR).

GPO anticipates a Firm-Fixed-Price (FFP) type contract consistent with the Materials Management Acquisition Regulation (MMAR II) 16.202.

The Government intends to award one contract resulting from this solicitation to the responsible Offeror whose proposal is in the best interest of the Government after evaluation in accordance with the factors as set forth in this solicitation in accordance with MMAR 13.106-2 using elements of MMAR 15. The Government also reserves the right not to award a contract in response to this solicitation. The procurement will utilize a Best Value Tradeoff process set forth in MMAR 15.101-1. Offerors must clearly review Sections L and M of this RFP.

Section L, Instructions to Offerors, of the RFP sets forth all instructions for the preparation and submission of required proposal contents. Prospective offerors must submit questions by the deadline identified above to Rebecca Nichols at email: rnichols@gpo.gov and cc: Nataliya Holl at email: nholl@gpo.gov. Prospective offerors must follow the instructions to submit the proposals specified in Section L. Section M states the criteria by which proposals will be evaluated.

This RFP can be viewed and downloaded from www.sam.gov. GPO bears no responsibility for data errors resulting from transmission or conversion processes. Further, be aware that amendments to the solicitation are occasionally issued and will be posted on www.sam.gov. GPO advises interested parties to regularly check www.sam.gov for amendments.

Failure to comply with submission dates will deem the submission unacceptable, and proposals will not be reviewed or evaluated.

The attendance of the site visit is mandatory in order for contractors to submit a proposal.

Offerors must be registered in the System for Award Management (SAM) database at the time of proposal submission at www.sam.gov.

Accurate and Complete Information: the Offeror must set forth full, accurate and complete information as required by this RFP. The penalty for making false statements to the Government is prescribed in 18 U.S.C. 1001.

Offer Validity: Proposal, including price, shall remain valid for 120 days.

This RFP in no way obligates GPO to award a contract, nor does it commit GPO to pay any costs incurred in the preparation and submission of a proposal. Award of a contract under this RFP is subject to availability of funds and other internal GPO approvals.

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