LTO Data Tape Information Recovery
| Location: | Iowa |
|---|---|
| Posted: | Feb 14, 2026 |
| Due: | Mar 6, 2026 |
| Agency: | Iowa State University |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP-1001390 Addendum 1 |
| Publication URL: | To access bid details, please log in. |
Bid Information
| Type | Request for Proposal (Public) |
| Status | Issued |
| Number | RFP-1001390 Addendum 1 (LTO Data Tape Information Recovery) |
| Issue Date & Time | 2/13/2026 08:00:00 AM (CT) |
| Close Date & Time | 3/6/2026 12:00:00 PM (CT) |
| Question Cut Off Date | 2/18/2026 12:00:00 PM (CT) |
| Notes |
Iowa State University of Science and Technology (ISU) is soliciting information from qualified contractors to provide the goods and/or services described herein.
Contractors should read all materials carefully and note the due date.
Contractors must submit all questions in the "Questions" tab related to this bid opportunity. Bid responses will ONLY be accepted online via ISUBid. Please allow adequate time to review and submit your response prior to the deadline. |
| Name | Jake Miller |
| Address |
1340 Administrative Services Building
2221 Wanda Daley Drive Ames, IA 50011-1004 USA |
| Phone | (515) 294-4701 |
| Fax | |
| millerja@iastate.edu |
Bid Documents
| Document name | Format | ||
|
|||
|
Bid Invitation
|
Acrobat / PDF | BINVAVL | 9124074 |
Bid Attachments
| File Name | Description | File Size | ||
|
||||
|
ISU Instructions.pdf
|
Review the instructions for important information. REVISED APRIL 2022 | 174 KB | 339687 | 4618847 |
|
ISU General Terms & Conditions.pdf
|
Review the general terms and conditions carefully and any exceptions should be listed in the "Attributes" section. REVISED JUNE 2025 | 267 KB | 339687 | 6788587 |
|
Insurance Language - Professional Services & Software Dev (On Campus) 09-2021.pdf
|
Insurance Requirements - Professional Services & Software Dev (On Campus) 09-2021.pdf | 133 KB | 339687 | 4310419 |
Attachment Preview
RFP-1001390 Addendum 1
LTO Data Tape Information Recovery
Issue Date: 2/13/2026
Questions Deadline: 2/18/2026 12:00 PM (CT)
Response Deadline: 3/6/2026 12:00 PM (CT)
Contact Information
Contact: Jake Miller
Address: Procurement Services
1340 Administrative Services Building
2221 Wanda Daley Drive
Ames, IA 50011-1004
Phone: (515) 294-4701
Email: millerja@iastate.edu
Page 1 of 9 pages
Deadline: 3/6/2026 12:00 PM (CT)
RFP-1001390 Addendum 1
Event Information
Number:
RFP-1001390 Addendum 1
Title:
LTO Data Tape Information Recovery
Type:
Request for Proposal (Public)
Issue Date:
2/13/2026
Question Deadline: 2/18/2026 12:00 PM (CT)
Response Deadline: 3/6/2026 12:00 PM (CT)
Notes:
Iowa State University of Science and Technology (ISU) is soliciting information from
qualified contractors to provide the goods and/or services described herein.
Contractors should read all materials carefully and note the due date.
Contractors must submit all questions in the "Questions" tab related to this bid
opportunity.
Bid responses will ONLY be accepted online via ISUBid. Please allow adequate
time to review and submit your response prior to the deadline.
Bid Attachments
ISU Instructions.pdf
Download
Review the instructions for important information. REVISED APRIL 2022
ISU General Terms & Conditions.pdf
Download
Review the general terms and conditions carefully and any exceptions should be listed in the "Attributes" section.
REVISED JUNE 2025
Insurance Language - Professional Services & Software Dev (On Campus) 09-
2021.pdf
Download
Insurance Requirements - Professional Services & Software Dev (On Campus) 09-2021.pdf
Requested Attachments
Detailed Proposal/Quote
(Attachment required)
Provide a detailed proposal, including pricing, that could be used to place the order to the awarded Supplier. Include
alternate data transfer options and their cost if offered for our review.
Additional Details
Provide any additional documentation relevant to RFP
Page 2 of 9 pages
Deadline: 3/6/2026 12:00 PM (CT)
RFP-1001390 Addendum 1
Bid Attributes
1 Overview
Iowa State University (ISU) is seeking qualified professional services to restore data contained on 151 LTO-7 data
tapes. These data tapes are holding an estimated ~770TiB/850TB of data, written using Retrospect version 18.2.
89 of the tapes are labeled as primary, and 62 are labeled as backups. If files are identified as clones during this
process, we do not need duplicate files restored. The majority, if not all, of the files on these tapes are AV
preservation files.
The catalogs on the LTO tapes need to be rebuilt, the data reviewed for duplication, selected files restored,
checksums generated for the selected files, and both the files and checksums transferred back to us so that the
data is accessible going forward.
Our preference is for the data to be transferred back to us through Iowa State University's cloud based storage
(Azure Blob). Alternate methods may be through cloud storage, secure FTP transfer, hard drives, or new LTO data
tapes. Price will be a determining factor. Suppliers are encouraged to provide quotes that provide pricing for the
different options they offer.
Read and understood
(Required: Check if applicable)
2 Evaluation Criteria
The evaluation of this RFP/RFQ may be based upon, but not limited to the following:
• Ability to meet Requirements of the RFP
• Total Cost to Iowa State University
• Ability to meet Preferred Specifications
• Availability of Support/ Client communication process
• Quality of references and/or past experience
• Exceptions taken to RFP Terms and Conditions
Read and understood
(Required: Check if applicable)
3 Supplier Presentations
If requested, suppliers may be asked to provide a virtual presentation, at no cost to Iowa State University, decribing
their proposed process and solution. The current anticipated week for these presentations is March 2nd - March
6th.
Read and understood
(Required: Check if applicable)
4 Provide an estimated time for completion of the project
Taking into account the requirements below provide and estimated time line.
(Required: Maximum 1000 characters allowed)
5 Describe contingencies in place to prevent data loss.
(Required: Maximum 1000 characters allowed)
Page 3 of 9 pages
Deadline: 3/6/2026 12:00 PM (CT)
RFP-1001390 Addendum 1
6 Describe your experience with this type of catalog restoration
(Required: Maximum 1000 characters allowed)
7 ----------REQUIRED SPECIFICATIONS----------
8 Rebuild catalogs
Yes No
(Required: Check only one)
9 Generate file inventories (i.e. manifests) for each media set/catalog
Yes No
(Required: Check only one)
1 Restore files and generate checksums
0
Yes No
(Required: Check only one)
1 Describe your process for dealing with any corrupted data found
1
(Required: Maximum 1000 characters allowed)
1 Describe the options you are able to provide for delivering restored files and checksums to Iowa State
2 As stated in the Overview, our preference is for the data to be transferred back to us through Iowa State University's
cloud based storage (Azure Blob). However, we are interested in various media or cloud storage options you can
provide.
(Required: Maximum 1000 characters allowed)
1 Required Specification Comments and Additional Value Add
3 Provide any additional information relevant to the required specifications, including information on any of the
requirements not able to be met or additional value your proposed solution offers.
(Optional: Maximum 1000 characters allowed)
1 ----------PREFERRED SPECIFICATIONS----------
4
1 Run path/filename matches across catalogs to identify duplicate files
5
Yes No
(Required: Check only one)
Page 4 of 9 pages
Deadline: 3/6/2026 12:00 PM (CT)
RFP-1001390 Addendum 1
1 Generate file inventory report noting duplicate files for review
6
Yes No
(Required: Check only one)
1 Secure electronic file delivery
7
Yes No
(Required: Check only one)
1 No-cost pilot phase
8 Do you offer a no cost pilot phase, and if so provide details.
(Required: Maximum 1000 characters allowed)
1 Preferred Specification Comments
9 Provide any additional information relevant to the required specifications, including information on any of the
requirements not able to be met.
(Optional: Maximum 1000 characters allowed)
2 Reference #1 Name and Company
0 References should be currently engaged in a similar contract of this type preferable related to government,
education or large corporate contracts of similar scale .
(Required: Maximum 1000 characters allowed)
2 Reference #1 Phone
1
(__ __ __) __ __ __ - __ __ __ __ ext:
(Required)
2 Reference #1 Email
2
(Required: Email address)
2 Reference #2 Name and Company
3 References should be currently engaged in a similar contract of this type preferable related to government,
education or large corporate contracts of similar scale .
(Required: Maximum 1000 characters allowed)
2 Reference #2 Phone
4
(__ __ __) __ __ __ - __ __ __ __ ext:
(Required)
Page 5 of 9 pages
Deadline: 3/6/2026 12:00 PM (CT)
RFP-1001390 Addendum 1
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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