Hal Bartholomew Sports Park Synthetic Turf Replacement Project

COSUMNES COMMUNITY SERVICES DISTRICT
ELK GROVE, CALIFORNIA
CONTRACT DOCUMENTS AND SPECIFICATIONS FOR
HAL BARTHOLOMEW SPORTS PARK SYNTHETIC TURF
REPLACEMENT PROJECT
CONTRACT #PM-27-024

Hal Bartholomew Sports Park
Synthetic Turf Replacement Project
Contract #PM-27-024
NOTICE INVITING BIDS
NOTICE IS HEREBY GIVEN that the Cosumnes Community Services District ("District") invites
and will receive sealed Bids up to but not later than 10:30 a.m. October 15, 2026, at the office of
the District's Parks and Recreation Department, located at 8820 Elk Grove Boulevard, Elk Grove,
CA 95624, for the Hal Bartholomew Sports Park Synthetic Turf Replacement Project. At
said time, Bids will be publicly opened and read aloud at the District Office. Bids received after
said time shall be returned unopened. Bids shall be valid for a period of 90 calendar days after
the Bid opening date.
The work generally includes removal and disposal of existing synthetic turf, base preparation and
testing, installation of new synthetic turf with soccer and flag football markings, soccer goal
footings and anchors, GMAX testing, and an eight-year turf warranty. Bid alternates include infill
and shock pad options.
Replacement located at Hal Bartholomew Sports Park's Field #2, 10150 Franklin High Rd. in Elk
Grove, CA. See Exhibit "A" for Scope of Services, Exhibit "B" for Location Map and Photos, and
Exhibit "C" for Details and Specifications.
Bids must be submitted on the District's Bid Forms. Bidders may obtain a copy of the Contract
from www.CosumnesCSD.gov/bid. To the extent required by section 20103.7 of the Public
Contract Code, upon request from a contractor plan room service, the District shall provide an
electronic copy of the Contract at no charge to the contractor plan room.
It is the responsibility of each prospective bidder to download and print all Bid Documents for
review and to verify the completeness of Bid Documents before submitting a bid. Any Addenda
will be posted on www.CosumnesCSD.gov/bid. It is the responsibility of each prospective bidder
to check www.CosumnesCSD.gov/bid on a daily basis through the close of bids for any applicable
addenda or updates. The District does not assume any liability or responsibility based on any
defective or incomplete copying, excerpting, scanning, faxing, downloading or printing of the Bid
Documents. Information on www.CosumnesCSD.gov/bid may change without notice to
prospective bidders. The Contract shall supersede any information posted or transmitted by
www.CosumnesCSD.gov/bid.
Each Bid shall be accompanied by cash, a certified or cashier's check, or Bid Bond secured from
a surety company satisfactory to the District, the amount of which shall not be less than ten
percent (10%) of the submitted Total Bid Price, made payable to Cosumnes Community Services
District as bid security. The bid security shall be provided as a guarantee that within five (5)
working days after the District provides the successful bidder the Notice of Award, the successful
Bidder will enter into a Contract and provide the necessary bonds and certificates of insurance.
The bid security will be declared forfeited if the successful Bidder fails to comply within said time.
No interest will be paid on funds deposited with District.
A non-mandatory Pre-Bid Conference is scheduled for October 5, 2026 at 10:30 a.m. to review
the Project's existing conditions at: 10150 Franklin High Rd. Elk Grove, CA 95757 (Hal
Bartholomew Sports Park, Field 2). Representatives of the District and consulting engineers, if
any, will be present. Questions asked by Bidders at the Pre-Bid Conference not specifically
addressed within the Contract shall be answered in writing, and shall be sent to all Bidders present
at the Pre-Bid Conference.
- 1 -

Hal Bartholomew Sports Park
Synthetic Turf Replacement Project
Contract #PM-27-024
The successful Bidder will be required to furnish a Faithful Performance Bond and a Labor and
Material Payment Bond each in an amount equal to one hundred percent (100%) of the Contract
Price. Each bond shall be in the forms set forth herein, shall be secured from a surety company
that meets all State of California bonding requirements, as defined in California Code of Civil
Procedure Section 995.120, and that is a California admitted surety insurer.
Pursuant to Section 22300 of the Public Contract Code of the State of California, the successful
Bidder may substitute certain securities for funds withheld by District to ensure its performance
under the Contract.
Pursuant to Labor Code Section 1773, District has obtained the prevailing rate of per diem wages
and the prevailing wage rate for holiday and overtime work applicable in Sacramento County from
the Director of the Department of Industrial Relations for each craft, classification, or type of
worker needed to execute this Contract. A copy of these prevailing wage rates may be obtained
via the internet at: www.dir.ca.gov/dlsr
In addition, a copy of the prevailing rate of per diem wages is available at the District's Park
Operations Division and shall be made available to interested parties upon request. The
successful bidder shall post a copy of the prevailing wage rates at each job site. It shall be
mandatory upon the Bidder to whom the Contract is awarded, and upon any subcontractors, to
comply with all Labor Code provisions, which include but are not limited to the payment of not
less than the said specified prevailing wage rates to all workers employed by them in the execution
of the Contract, employment of apprentices, hours of labor and debarment of contractors and
subcontractors.
Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish
to bid on, be listed in a bid proposal, or enter into a Contract to perform public work must be
registered with the Department of Industrial Relations. No Bid will be accepted nor any Contract
entered into without proof of the contractor's and subcontractors' current registration with the
Department of Industrial Relations to perform public work. If awarded a Contract, the Bidder and
its subcontractors, of any tier, shall maintain active registration with the Department of Industrial
Relations for the duration of the Project.
This Project is subject to compliance monitoring and enforcement by the Department of Industrial
Relations. In bidding on this Project, it shall be the Bidder's sole responsibility to evaluate and
include the cost of complying with all labor compliance requirements under this Contract and
applicable law in its Bid.
Unless otherwise provided in the Instructions for Bidders, each Bidder shall be a licensed
contractor pursuant to sections 7000 et seq. of the Business and Professions Code in the following
classification(s) throughout the time it submits its Bid and for the duration of the Contract: General
A or B and C-27, and C-61, and D-12.
Substitution requests shall be made within 35 calendar days after the award of the Contract.
Pursuant to Public Contract Code Section 3400(b), the District may make findings designating
that certain additional materials, methods or services by specific brand or trade name other than
those listed in the Standard Specifications be used for the Project. Such findings, if any, as well
as the materials, methods or services and their specific brand or trade names that must be used
for the Project may be found in the Special Conditions.
- 2 -

Hal Bartholomew Sports Park
Synthetic Turf Replacement Project
Contract #PM-27-024
District shall award the Contract for the Project to the lowest responsive, responsible Bidder as
determined by the District from the TOTAL BASE BID ALONE. District reserves the right to reject
any or all bids or to waive any irregularities or informalities in any bids or in the bidding process.
For further information, contact Steve Dalton at SteveDalton@CosumnesCSD.gov
END OF NOTICE INVITING BIDS
- 3 -

Hal Bartholomew Sports Park
Synthetic Turf Replacement Project
Contract #PM-27-024
INSTRUCTIONS TO BIDDERS
SECURING DOCUMENTS
Bids must be submitted to the District on the Bid Forms which are a part of the Bid Package for
the Project. Bid and Contract documents may be obtained from www.CosumnesCSD.gov/bid in
the Notice Inviting Bids.
Any Addenda will be posted on www.CosumnesCSD.gov/bid. Failure to acknowledge addenda
may make a bid nonresponsive and not eligible for award of the Contract.
EXAMINATION OF SITE AND CONTRACT
At its own expense and prior to submitting its Bid, each Bidder shall visit the site of the proposed
work and fully acquaint itself with the conditions relating to the construction and labor required so
that the Bidder may fully understand the work, including but not limited to, difficulties and
restrictions attending the execution of the work under the Contract. Each Bidder shall carefully
examine the Drawings, and shall read the Specifications, Contract, and all other documents
referenced herein. Each Bidder shall also determine the local conditions which may in any way
affect the performance of the work, including local tax structure, contractors' licensing
requirements, availability of required insurance, the prevailing wages and other relevant cost
factors, shall familiarize itself with all federal, state and local laws, ordinances, rules, regulations
and codes affecting the performance of the work, including the cost of permits and licenses
required for the work, and shall make such surveys and investigations, including investigations of
subsurface or latent physical conditions at the site or where work is to be performed as may be
required. Bidders are responsible for consulting the standards referenced in the Contract. The
failure or omission of any Bidder to receive or examine any Contract documents, forms,
instruments, addenda, or other documents, or to visit the site and acquaint itself with conditions
there existing shall in no way relieve any Bidder from any obligation with respect to its Bid or to
the Contract and no relief for error or omission will be given except as required under State law.
The submission of a Bid shall be taken as conclusive evidence of compliance with this Article.
INTERPRETATION OF DRAWINGS AND DOCUMENTS
Prospective Bidders unclear as to the true meaning of any part of the Drawings, Specifications or
other proposed Contract documents may submit to the Engineer of the District a written request
for interpretation. The prospective Bidder submitting the request is responsible for prompt
delivery. Interpretation of the Drawings, Specifications or other proposed Contract documents
will be made only by a written addendum duly issued and a copy of such addenda will be mailed
or delivered to each prospective Bidder who has purchased a set of Drawings and Specifications.
The District will not be responsible for any other explanation or interpretations of the proposed
documents. If a Prospective Bidders becomes aware of any errors or omissions in any part of
the Contract, it is the obligation of the Prospective Bidder to promptly bring it to the attention of
the District.
PRE-BID CONFERENCE
A non-mandatory Pre-Bid Conference is scheduled for October 5, 2026, at 10:30 a.m. to review
the Project's existing conditions at 10150 Franklin High Rd. Elk Grove, CA 95757 (Hal
Bartholomew Sports Park, Field 2). Representatives of the District and consulting engineers, if
- 4 -

Hal Bartholomew Sports Park
Synthetic Turf Replacement Project
Contract #PM-27-024
any, will be present. Questions asked by Bidders at the Pre-Bid Conference not specifically
addressed within the Contract shall be answered in writing, and shall be sent to all Bidders present
at the Pre-Bid Conference.
ADDENDA
The District reserves the right to revise the Contract prior to the Bid opening date. Revisions, if
any, shall be made by written Addenda. All Addenda issued by the District shall be included in
the Bid and made part of the Contract. Pursuant to Public Contract Code Section 4104.5, if the
District issues an Addendum which includes material changes to the Project less than 72 hours
prior to the deadline for submission of Bids, the District will extend the deadline for submission of
Bids. The District may determine, in its sole discretion, whether an Addendum warrants
postponement of the Bid submission date. Each prospective Bidder shall provide District a name,
address, email address, fax, and telephone number by which the District can contact the Bidder
for notification of any Addenda. Any Addenda will be posted on the District web site
http://www.CosumnesCSD.gov/bid. Please Note: Bidders are responsible for ensuring that they
have received any and all Addenda. To this end, each Bidder should contact the Project Manager
to verify that it has received all Addenda issued, if any, prior to the Bid opening. The Bidder shall
indicate the Addenda received prior to bidding in the space provided in the Bid Form. Failure to
indicate all Addenda may be sufficient cause for rejecting the Bid.
ALTERNATE BIDS
If alternate bid items are called for in the Contract, the time required for completion of the alternate
bid items has already been factored into the Contract duration and no additional Contract time
will be awarded for any of the alternate bid items. The District may elect to include one or more
of the alternate bid items, or to otherwise remove certain work from the Project scope of work.
Accordingly, each bidder must ensure that each bid item contains a proportionate share of profit,
overhead, and other costs or expenses which will be incurred by the bidder.
COMPLETION OF BID FORMS
Bids shall only be prepared using copies of the Bid Forms which are included in the Contract.
The use of substitute Bid Forms other than clear and correct photocopies of those provided by
the District will not be permitted. Bids shall be executed by an authorized signatory as described
in these Instructions to Bidders. In addition, Bidders shall fill in all blank spaces (including
inserting "N/A" where applicable), and initial all interlineations, alterations, or erasures to the Bid
Forms. Bidders shall neither delete, modify, nor supplement the printed matter on the Bid Forms
nor make substitutions thereon. USE OF BLACK OR BLUE INK, INDELIBLE PENCIL, OR A
TYPEWRITER IS REQUIRED. Deviations in the Bid Forms may result in the Bid being deemed
non-responsive.
MODIFICATIONS OF BIDS
Each Bidder shall submit its Bid in strict conformity with the requirements of the Contract.
Unauthorized additions, modifications, revisions, conditions, limitations, exclusions or provisions
attached to a Bid may render it non-responsive and may cause its rejection. Bidders shall not
delete, modify, or supplement the printed matter on the Bid Forms, or make substitutions thereon.
Oral, telephonic and electronic modifications will not be considered.
- 5 -

Hal Bartholomew Sports Park
Synthetic Turf Replacement Project
Contract #PM-27-024
SUBCONTRACTORS
Bidder shall set forth the name, address of the place of business, and contractor license number
of each subcontractor who will perform work, labor, furnish materials or render services to the
bidder on said Contract and each subcontractor licensed by the State of California who, under
subcontract to bidder, specially fabricates and installs a portion of the Work described in the
Drawings and Specifications in an amount in excess of one half of one percent (0.5%) of the total
bid price, and shall indicate the portion of the work to be done by such subcontractor in
accordance with Public Contract Code Section 4104.
LICENSING REQUIREMENTS
Pursuant to Business and Professions Code Section 7028.15 and Public Contract Code Section
3300, all bidders must possess proper licenses for performance of this Contract. Subcontractors
must possess the appropriate licenses for each specialty subcontracted. Pursuant to Business
and Professions Code Section 7028.5, the District shall consider any bid submitted by a contractor
not currently licensed in accordance with state law and pursuant to the requirements found in the
Contract to be nonresponsive, and the District shall reject the Bid. The District shall have the right
to request, and Bidders shall provide within ten (10) calendar days, evidence satisfactory to the
District of all valid license(s) currently held by that Bidder and each of the Bidder's subcontractors,
before awarding the Contract.
Notwithstanding anything contained herein, if the Work involves federal funds, the Contractor shall
be properly licensed by the time the Contract is awarded, pursuant to the provisions of Public
Contract Code section 20103.5.
BID GUARANTEE (BOND)
Each bid shall be accompanied by: (a) cash; (b) a certified or cashier's check made payable to
Cosumnes Community Services District; or (c) a Bid Bond secured from a surety company
satisfactory to the District, the amount of which shall not be less than ten percent (10%) of the
Total Bid Price, made payable to Cosumnes Community Services District as bid security.
Personal sureties and unregistered surety companies are unacceptable. The surety insurer shall
be California admitted surety insurer, as defined in Code of Civil Procedure Section 995.120. The
bid security shall be provided as a guarantee that within ten (10) working days after the District
provides the successful bidder the Notice of Award, the successful bidder will enter into a Contract
and provide the necessary bonds and certificates of insurance. The bid security will be declared
forfeited if the successful bidder fails to comply within said time, and District may enter into a
Contract with the next lowest responsive responsible bidder, or may call for new bids. No interest
shall be paid on funds deposited with the District. District will return the security accompanying
the bids of all unsuccessful bidders no later than 60 calendar days after award of the Contract.
IRAN CONTRACTING ACT OF 2010
In accordance with Public Contract Code Section 2200 et seq., the District requires that any
person that submits a bid or proposal or otherwise proposes to enter into or renew a contract with
the District with respect to goods or services of one million dollars ($1,000,000) or more, certify
at the time the bid is submitted or the contract is renewed, that the person is not identified on a
list created pursuant to subdivision (b) of Public Contract Code Section 2203 as a person
engaging in investment activities in Iran described in subdivision (a) of Public Contract Code
- 6 -

Hal Bartholomew Sports Park
Synthetic Turf Replacement Project
Contract #PM-27-024
Section 2202.5, or as a person described in subdivision (b) of Public Contract Code Section
2202.5, as applicable.
The form of such Iran Contracting Certificate is included with the bid package and must be signed
and dated under penalty of perjury.
UKRAINE/RUSSIA-RELATED SANCTIONS COMPLIANCE
Contractor is aware of the requirements of California Executive Order N-6-22 ("Ukraine/Russia-
Related Sanctions), which obligates contractors to comply with existing economic sanctions
imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any
sanctions imposed under state law. The Services may be subject to compliance monitoring by
the District. It shall be the Contractor's sole responsibility to comply with all applicable economic
sanctions.
NONCOLLUSION DECLARATION
Bidders on all public works contracts are required to submit a declaration of noncollusion with
their bid. This form is included with the bid package and must be signed and dated under penalty
of perjury.
BIDDER INFORMATION AND EXPERIENCE FORM
Each Bidder shall complete the questionnaire provided herein and shall submit the questionnaire
along with its Bid. Failure to provide all information requested within the questionnaire along with
the Bid may cause the bid to be rejected as non-responsive. The District reserves the right to
reject any Bid if an investigation of the information submitted does not satisfy the Engineer that
the Bidder is qualified to properly carry out the terms of the Contract.
WORKERS' COMPENSATION CERTIFICATION
In accordance with the provisions of Labor Code Section 3700, Contractor shall secure the
payment of compensation to its employees. Contractor shall sign and file with the District the
following certificate prior to performing the work under this Contract:
I am aware of the provisions of Section 3700 of the Labor Code, which require
every employer to be insured against liability for workers' compensation or to
undertake self-insurance in accordance with the provisions of that code, and I will
comply with such provisions before commencing the performance of the work of
this contract.
The form of such Workers' Compensation Certificate is included as part of this document.
SIGNING OF BIDS
All Bids submitted shall be executed by the Bidder or its authorized representative. Bidders may
be asked to provide evidence in the form of an authenticated resolution of its Board of Directors
or a Power of Attorney evidencing the capacity of the person signing the Bid to bind the Bidder to
each Bid and to any Contract arising therefrom.
If a Bidder is a joint venture or partnership, it may be asked to submit an authenticated Power of
- 7 -

Hal Bartholomew Sports Park
Synthetic Turf Replacement Project
Contract #PM-27-024
Attorney executed by each joint venturer or partner appointing and designating one of the joint
venturers or partners as a management sponsor to execute the Bid on behalf of Bidder. Only that
joint venturer or partner shall execute the Bid. The Power of Attorney shall also: (1) authorize
that particular joint venturer or partner to act for and bind Bidder in all matters relating to the Bid;
and (2) provide that each venturer or partner shall be jointly and severally liable for any and all of
the duties and obligations of Bidder assumed under the Bid and under any Contract arising
therefrom. The Bid shall be executed by the designated joint venturer or partner on behalf of the
joint venture or partnership in its legal name.
SUBMISSION OF SEALED BIDS
Once the Bid and supporting documents have been completed and signed as set forth herein,
they shall be placed, along with the Bid Guarantee and other required materials, in a sealed
envelope, addressed and delivered or mailed, postage prepaid, to the Project Manager of the
District before the time and day set for the receipt of bids. The envelope shall bear the title of the
work and the name of the bidder. No oral or telephonic bids will be considered. No forms
transmitted via the internet, e-mail, facsimile, or any other electronic means will be considered
unless specifically authorized by the District as provided herein. Bids received after the time and
day set for the receipt of bids shall be returned to the bidder unopened. The envelope shall also
contain the following in the lower left-hand corner thereof:
Bid of (Bidder's Name)
for the Hal Bartholomew Sports Park Synthetic Turf Replacement Project
Only where expressly permitted in the Notice Inviting Bids may bidders submit their bids via
electronic transmission pursuant to Public Contract Code sections 1600 and 1601. Any
acceptable method(s) of electronic transmission shall be stated in the Notice Inviting Bids. District
may reject any bid not strictly complying with District's designated methods for delivery.
OPENING OF BIDS
At the time and place set for the opening and reading of bids, or any time thereafter, each and
every bid received prior to the time and day set for the receipt of bids will be publicly opened and
read. The District will leave unopened any Bid received after the specified date and time, and
any such unopened Bid will be returned to the bidder. It is the bidder's sole responsibility to
ensure that its Bid is received as specified. Bids may be submitted earlier than the date(s) and
time(s) indicated.
The public reading of each bid will include the following information:
The name and business location of the bidder.
The nature and amount of the bid security furnished by bidder.
The bid amount.
Bidders or their representatives and other interested persons may be present at the opening of
the bids. The District may, in its sole discretion, elect to postpone the opening of the submitted
Bids. The District reserves the right to reject any or all Bids and to waive any informality or
irregularity in any Bid.
- 8 -

Hal Bartholomew Sports Park
Synthetic Turf Replacement Project
Contract #PM-27-024
WITHDRAWAL OF BID
Any bid may be withdrawn either personally or by written request, incurring no penalty, at any
time prior to the scheduled closing time for receipt of bids. Requests to withdraw bids shall be
worded so as not to reveal the amount of the original bid. Withdrawn bids may be resubmitted
until the time and day set for the receipt of bids, provided that resubmitted bids are in conformance
with the instructions herein.
Bids may be withdrawn after bid opening only by providing written notice to District within five (5)
working days of the bid opening and in compliance with Public Contract Code Section 5100 et
seq., or as otherwise may be allowed with the consent of the District.
BIDDERS INTERESTED IN MORE THAN ONE BID
No Bidder shall be allowed to make, file or be interested in more than one bid for the same work
unless alternate bids are specifically called for. A person, firm or corporation that has submitted
a sub-proposal to a Bidder, or that has quoted prices of materials to a Bidder, is not thereby
disqualified from submitting a sub-proposal or quoting prices to other bidders. No person, firm,
corporation, or other entity may submit a sub-proposal to a Bidder, or quote prices of materials to
a Bidder, when also submitting a prime Bid on the same Project.
SUBSTITUTION OF SECURITY
The Contract call for monthly progress payments based upon the percentage of the Work
completed. The District will retain a percentage of each progress payment as provided by the
Contract. At the request and expense of the successful Bidder, the District will substitute
securities for the amount so retained in accordance with Public Contract Code Section 22300.
PREVAILING WAGES
The District has obtained from the Director of the Department of Industrial Relations the general
prevailing rate of per diem wages in the locality in which this work is to be performed for each
craft or type of worker needed to execute the Contract. These rates may be obtained online at
http://www.dir.ca.gov. Bidders are advised that a copy of these rates must be posted by the
successful Bidder at the job site(s).
DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS
In accordance with the provisions of the Labor Code, contractors or subcontractors may not
perform work on a public works project with a subcontractor who is ineligible to perform work on
a public project pursuant to Labor Code Sections 1777.1 or 1777.7. Any contract on a public
works project entered into between a contractor and a debarred subcontractor is void as a matter
of law. A debarred subcontractor may not receive any public money for performing work as a
subcontractor on a public works contract. Any public money that is paid to a debarred
subcontractor by the Contractor for the Project shall be returned to the District. The Contractor
shall be responsible for the payment of wages to workers of a debarred subcontractor who has
been allowed to work on the Project.
- 9 -