Greenville Aquatics & Fitness Center Janitorial Services

INVITATION TO BID
BID # 26-27-07
GREENVILLE AQUATICS & FITNESS CENTER
JANITORIAL SERVICES
CITY OF GREENVILLE, NORTH CAROLINA
Mandatory
Pre-Bid Meeting: October 5th, 2026 at 10:00 am
Greenville Aquatics & Fitness Center
921 Staton Road, Greenville, NC
Bid Due Date: October 28th, 2026 at 2:00 pm
Jaycee Park
2000 Cedar Lane, Greenville, NC
Contact Persons:
Questions regarding the bid package: Questions regarding the specifications:
Wanda House Jacob Edwards
Financial Services Manager Parks Facilities Manager
Telephone: 252-329-4862 Telephone: 252-329-4554
Fax: 252-329-4464
Email:whouse@greenvillenc.gov Email: jwedwards@greenvillenc.gov
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CITY OF GREENVILLE
ADVERTISEMENT FOR BIDS
"CITY OF GREENVILLE RECREATION AND PARKS DEPARTMENT GAFC
JANITORIAL SERVICES"
The City of Greenville, NC is requesting bids for the "Greenville Aquatics & Fitness Center
and Greenville Aquatics Outdoor Center" as listed below. The scope of work will include litter
removal, general and specialized cleaning and restocking.
Janitorial Services for:
*Contractors can clean during non-operation hours of our facility.
* Greenville Aquatics & Fitness Center, 921 Staton Road, Greenville, NC. 7 Days a
Week.
Facility Hours
* Monday-Thursday 5:30 am-8:00 pm
* Friday 5:30 am-7:00 pm
* Saturday 8:00 am-3:00 pm
* Sunday 1:00 pm-6:00 pm
*GAFC does have programs during non-operational hours, but cleaning can happen during
these programs
* Greenville Outdoor Aquatics Center, 400 W. Nash Street, Greenville, NC. Only
Monday and Friday nights.
Facility Hours
* Monday 8am-2pm
* Friday 8:00am-6:00pm
Sealed bids will be received by the City of Greenville until Wednesday, October 28, 2026 at
2:00 pm at the Jaycee Park, 2000 Cedar Lane, Greenville, NC 27858-7207 with the Company
Name, Attention: Jacob Edwards Parks Facilities Manager, and the words City of Greenville
Recreation and Parks Janitorial Services Bid written on the outside of the sealed envelope. All
bids will be marked with the date and time they are received by reception staff. Bids will not
be opened and read aloud at this time but will be reviewed and contracts will be awarded at a
later date.
A Mandatory Pre-bid meeting will be held at Greenville Aquatics & Fitness Center, 921 Staton
Road, Greenville, NC at 10:00AM. Site visits to follow the pre-bid meeting. An additional site
visit for pre-bid attendees will be available by appointment at 9:00AM on Friday, Oct 16, 2026.
Please contact Jacob Edwards, Parks Facilities Manager, to schedule this appointment. The
City of Greenville reserves the right to reject any or all bids, waive any informality, and award
contracts that appear to be in the City's best interest. The right is reserved to hold any or all
bids for a period of ninety (90) days from the bid opening thereof.
From the date of this advertisement until the date and time the proposals are due, the
specifications of the proposed work and/or a complete description of the apparatus, supplies,
COG DOC #26-27-07 2

materials or equipment are, and will continue to be on file, in the office of the City of
Greenville Financial Services Manager, 201 W. Fifth Street, Greenville, NC, or at the
Jaycee Park, 2000 Cedar Lane, Greenville N.C., during regular business hours, and available
to prospective bidders. Inquiries regarding the bidding process or documents should be
directed to the Financial Services Manager at whouse@greenvillenc.gov or by telephone (252)
329-4862.
____________________________________________________________________________
Wanda House, Financial Services Manager
City of Greenville
P O Box 7207
Greenville, NC 27835-7207
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INSTRUCTIONS TO CONTRACTORS
Proposal to Provide
GAFC Janitorial Service
Location: Greenville N.C.
1. Contractor is to provide verification to the City that the company's employees are
covered under workers' compensation insurance coverage prior to beginning work
on this contract.
2. It is expressly understood by the contractor offering a proposal after a written
notice of award by the City, a written contract or purchase order will be required to
be executed, and will serve together with this proposal, these instructions, and any
detailed specifications as the entire form of contract between the parties.
3. Each Contractor submitting a proposal is affirming that no official or employee of
the City is directly or indirectly interested in this proposal for any reason of
personal gain.
4. Sales taxes may be listed on the proposal, but as a separate item. No charge will be
allowed for Federal Excise and Transportation Tax from which the City is exempt.
5. Questions regarding the specifications or areas for City of Greenville GAFC
Janitorial Services Contract shall be directed by email to Jacob Edwards, Parks
Facilities Manager at jwedwards@greenvillenc.gov.
6. By submitting a proposal for the Contractor to provide City of Greenville GAFC
Janitorial Services, the Contractor attests that it is in compliance with all items
listed in the bid/proposal instructions. Further, the Contractor attests that the City
of Greenville accepts no responsibility for any injuries to the firm's employees while
on City property performing their duties.
7. Contractor must comply with all local, state, federal laws, and ordinances governing
said work including the current Occupational, Safety, and Health regulations.
8. It is expected that this contract will begin November 30th. However, such starting
date is subject to change based on time needed to finalize the contract, or the
approval/signature process, or other reasons.
9. No work will be performed at any time without proper supervision. Supervisors
name and direct contact information must be provided to Jacob Edwards, Parks
Facilities Manager at jwedwards@greenvillenc.gov.
10. The Contractor shall accompany a designated representative(s) of the City on
inspections of work at any time during the contract period. The City reserves the
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right to make determinations as to whether service is performed satisfactorily.
Deficiencies in work performance must be corrected immediately.
11. The City reserves the right to add or delete similar items/services specified in the
proposal as requirements change during the period of the contract. Prices for
items/services to be added or deleted from contract will be mutually agreed upon by
the City of Greenville and the Contractor. A contract amendment will be issued for
each addition or deletion.
12. The Contractor shall not have the right to subcontract any part of its obligations
and service requirements without the prior written authorization of the City. This
authorization may be given by the City Manager or designee. If any part of this
work under this agreement is sublet, the subcontractor shall be required to meet all
insurance requirements set forth in the Agreement. The parties stipulate that the
Company will maintain each type of insurance set forth in the Agreement at a
coverage equal to the amount set forth for each type of insurance. However,
nothing contained herein shall relieve the Company from meeting all insurance
requirements or otherwise being responsible for the subcontractor.
13. The Contractor shall maintain a copy, and provide the City a copy, of Safety Data
Sheets (SDS) for all chemicals used in this janitorial contract. An updated copy
shall also be provided at all locations. All bottles with cleaning products are to be
properly labeled and cleaning equipment shall be maintained properly.
14. The use of smoking materials and tobacco products is prohibited in City of
Greenville buildings.
15. The Contractor shall be responsible for any lost keys, card keys and inherent
damages (ex. Re-keying of facility). This cost shall be withheld from payment(s).
16. The Contractor's employees are not to be accompanied in their work areas on the
premises by acquaintances, family members, assistants or any other person unless
said person is an authorized working Contractor employee.
17. The Contractor shall furnish all labor, cleaning supplies, rags and equipment
necessary to perform the services. The City will provide materials for the City's
use to include toilet paper, paper towels, trash can liners, soap for the dispensers,
surface disinfectant, window cleaner, and degreaser.
18. The Contractor shall not prop any exterior doors open while inside cleaning and
must maintain security at all times and set facility alarms when leaving.
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CITY OF GREENVILLE
GAFC SPECIFICATIONS FOR
CITY OF GREENVILLE JANITORIAL SERVICES
1.0 SCOPE:
1.1 The scope of work shall include litter removal, general and specialized
cleaning and restocking for this contract. Completed scope of work are listed
as on pages 6-7.
1.2 The total bid amount per building shall be included on the Request for Bid
sheet as indicated.
2.0 GENERAL:
2.1 Areas of work are to be started and completed within a week period
(Monday-Sunday).
2.2 All janitorial services shall be completed in a professional manner and shall
conform to these specifications. The City reserves the right to make
determinations as to whether service is performed satisfactorily. Deficiencies
in work performance must be corrected immediately.
2.3 Failure of the contractor to meet or perform work to these specifications as
determined by the City Manager or designee shall warrant written notice to
the contractor specifying areas of nonperformance or unacceptable
performance and the contractor shall have ten (10) days to rectify.
Immediate cancellation of the contract or purchase order may occur if
performance is not rectified in ten (10) days.
1.4 Within seven (7) days of notice to proceed, the contractor must be prepared
to begin work on the awarded sites.
3.0 JANITORIAL SERVICES: AT ALL LOCATIONS
Each Service day:
3.1 Trash and recycling containers will be emptied and returned to their original locations.
Plastic liners will be installed at least once per week. All trash will be taken to the
dumpsters located in the side parking lots.
3.2 Sweep and/or dust mop all floor surfaces
3.3 Vacuum all carpeted areas
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3.4 Dust telephones, desks, chairs, tables, counters, filing cabinets and other office furniture
3.5 Dust all ledges and other flat surfaces nine (9) feet in height and lower
3.6 Remove fingerprints from woodwork, walls, entrance doors and partitions
3.7 Clean restrooms, shower fixtures and disinfect all sinks, toilets, urinals, fixtures, mirrors,
baby changing stations and privacy partitions within each restroom
3.8 Disinfect bathroom floors by mopping
3.9 Clean and refill all restroom dispensers from stock
3.10 Wash restroom walls, shower curtains and scrub floors around urinals to remove stains
from the tile and grout
3.11 Wash and disinfect all drinking fountains
3.12 Sweep and/or dust stairs, landings, handrails and baseboards
3.13 Clean exterior entrances, lobbies and entrance mats
3.14 Wash exterior and interior of entrance glass doors
3.15 Keep janitor closets clean and orderly
3.16 Leave only designated night lights on
3.17 Check windows and doors upon completion of work. Make sure buildings are secure
before leaving the premises. *Do not prop exterior doors open at any time for any
reason(s).* SET ALARM SYSTEM BEFORE LEAVING.
3.18 Spot clean carpet as necessary
3.19 Clean and disinfect all kitchen and break room sinks and fixtures
3.20 Clean all mirrors
One Service day per week:
3.21 Clean and sanitize all indoor furniture
3.22 Wash all door frames
3.23 All horizontal handrails must be wiped down, disinfected and polished
3.24 Clean and polish all bright metal
3.25 Clean interior glass windows in all offices and inside of exterior glass
3.26 Mop/Sanitize all non-carpeted floors
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One Service day per month:
3.27 Clean and sanitize all wastebasket containers
3.28 Dust or vacuum air grills
3.29 Clean inside of exterior glass that is within nine (9) feet and lower
3.30 Deep clean all Shower stalls to remove hard water stains and mold
3.31 Clean all baseboards throughout each building
Note: The Contractor shall be required to submit a maintenance plan in writing via email
to Jacob Edwards at jwedwards@greenvillenc.gov by the 20th of each month for the
upcoming month. The City will respond with any questions, comments or concerns prior
to the end of the month the maintenance plan is submitted. The maintenance plan must
have the following components at a minimum:
* Daily, Weekly, and Monthly tasks, as well as the previous month's completed tasks
4.0 PAYMENT AND BID:
4.1 The attached bid sheet details the bid entries required. Each contract bid
sheet line item shall be filled in as directed.
4.2 The contract period will be from approximately November 30, 2026, to
November 30, 2027. The City reserves the right to extend the contract
annually for up to a total of two (2) additional years if the City and
Contractor agree in writing. Upon successful completion of year one (1) of
this contract, per specifications and directives, and at the written request by
the Contractor at least 30 days prior to the renewal date of this contract, the
Contractor may be eligible for a 3% annual increase for year two (2) and
year three (3). Each request MUST be in writing and submitted at least 30
days prior to the contract renewal date for each year of the request in order
to receive the 3% increase. This request for increase will be reviewed and
approved by the City Manager (or their Designee) and the Contractor will be
notified in writing of these changes.
4.3 Payment will be made by the City to the contractor on a monthly basis for
the work completed within the previous month. The invoice is expected prior
to the 10th of each month. The City will render payment within thirty days of
receipt of an approved invoice.
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4.4 Bidders will comply with all local, state, and federal laws, and any
ordinances governing said work, including the current Occupational Safety
and Health regulations.
4.5 By submitting a proposal, the firm is attesting that they are an Equal
Opportunity Employer.
4.6 The City of Greenville has adopted an Affirmative Action Program. Firms
submitting a proposal are attesting that they also have taken affirmative
action to ensure equality of opportunity in all aspects of employment.
4.8 Equal Employment Opportunity Clause
The City of Greenville, NC is an equal opportunity employer and strictly
prohibits discrimination against any employee or applicant for employment
because of the individual's race, color, religion, age, gender, disability,
national origin, genetic information, sexual orientation, gender
identity/reassignment or expression, military or veteran status, marital
status, or any characteristic protected by applicable law. By submitting
qualifications and/or proposals, the firm is attesting that they are an Equal
Opportunity Employer.
Federal law (Rehabilitation Act and ADA) prohibits discrimination against
handicapped individuals by all governmental units. By submitting a
proposal, the vendor is attesting to its policy of nondiscrimination regarding
the handicapped.
TITLE VI NONDISCRIMINATION NOTIFICATION:
The City of Greenville, NC in accordance with the provisions of Title VI of
the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. 2000d to 2000d-4) and
the Regulations, hereby 1178814- v4 7 notifies all respondents that it will
affirmatively ensure that any contract entered into pursuant to this
advertisement, disadvantaged business enterprises will be afforded full and
fair opportunity to submit bids in response to this advertisement and will not
be discriminated against on the grounds of race, color, or national origin in
consideration for an award. See Attachment A for more information.
4.9 The City of Greenville reserves the right to award the Firm who will best
serve the interests of the City. The City also reserves the right to waive minor
variations in the specifications and in the bidding process, as well as to accept
in whole or in part such proposal(s) where it deems it advisable in protection
of the best interests of the City. The City further reserves the right to accept
or reject any or all bids/proposals, and to award or not award a contract
based on this proposal.
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4.10 Contractor must complete a new Vendor self-service profile, or update
existing Vendor profile, and any other associated documents as required
upon acceptance of this janitorial contract at the following web address:
https://cityofgreenvillenc.munisselfservice.com/vss.
5.0 WORKERS' COMPENSATION AND INSURANCE:
5.1 The Contractor shall maintain during the life of this contract, Worker's
Compensation Insurance for all employees working at the project site under
this contract, or as otherwise required by North Carolina General Statutes.
5.2 The Contractor shall have in place for the life of this contract public liability
and property damage insurance and shall protect the City of Greenville from
claims for damage or personal injury, which may arise from operations
under this contract. The amounts of such insurance shall not be less than
$1,000,000 for injuries subject to the same limit per person and $1,000,000 for
property damage or otherwise needed to protect the interests of the owner. The
Contractor awarded this contract is to provide prior to beginning work, a
Certificate of Insurance showing the City of Greenville named as an additional
insured on all coverage. Certificate of Insurance must be emailed to Jacob
Edwards, Parks Facilities Manager at jwedwards@greenvillenc.gov and be
maintained on file during the contract period. All insurance must be maintained
during the duration of the contract.
5.3 The Contractor shall furnish such additional insurance as may be required by
the General Statues of North Carolina, including motor vehicle insurance in
amounts not less than statutory limits.
5.4 Each certificate of insurance shall bear the provision that the policy cannot be
altered or canceled in less than ten (10) days after mailing written notice to the
assured of such alteration or cancellation, sent by registered mail.
5.5 The Contractor shall furnish the Owner with satisfactory proof of insurance
required before beginning work on this contract. Executed contract documents,
insurance certifications, invoices and other information requested are to be sent
to:
Jacob Ewards
Parks Facilities Manager
City of Greenville
Parks Maintenance Center
101 Hooker Road
Greenville, N.C. 27834
Email: jwedwards@greenvillenc.gov
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