IFB 2026-068 IFB Detention Center Boilers Replacement

Invitation for Bid No. 2026-068
Detention Center Boilers Replacement
Due Date: October 20, 2026
Time: 2:00 PM EDT
Receipt Location: Mail or Hand Delivery
Procurement & Contract Management Department
610 Patton Avenue
Monroe, NC 28110
Procurement Contact:
Juan Rodriguez-Cruz
Procurement Specialist
704.283.3519
Juan.Rodriguez-Cruz@unioncountync.gov

Contents
1 Notice of Advertisement ................................................................................................................. 2
2 Bid Details ......................................................................................................................................... 3
2.1 SUBMISSION DEADLINE ............................................................................................................................ ............. 3
2.2 SUBMISSION REQUIREMENTS ................................................................................................................. ............. 3
2.3 NON-MANDATORY PRE-BID AND SITE VISIT .................................................................................................. 3
2.4 BID QUESTIONS ......................................................................................................................................................... 3
2.5 ADDENDA....................................................................................................................................................................4
2.6 COMMUNICATION .................................................................................................................................................... 4
3 Introduction ..................................................................................................................................... 4
3.1 PURPOSE ......................................................................................................................................................................4
3.2 COUNTY .......................................................................................................................................................... .............5
4 Project Background ........................................................................................................................ 5
5 Project Description and Scope of Work ....................................................................................... 5
5.1 GENERAL SCOPE .......................................................................................................................................... ............. 5
5.2 EQUIPMENT AND TECHNICAL REQUIREMENTS ............................................................................... ............. 6
5.3 INSTALLATION, TESTING, AND CLOSEOUT ..................................................................................................... 6
5.4 PERMITS AND CODE COMPLIANCE .................................................................................................................... 6
5.5 PROJECT DOCUMENTS ............................................................................................................................................ 7
5.6 DETENTION CENTER SECURITY AND ACCESS REQUIREMENTS .............................................................. 7
6 Bid Requirements and Instructions .............................................................................................. 7
6.1 TERMS OF SUBMISSION .......................................................................................................................................... 7
6.2 BID FORMAT .................................................................................................................................................. ............. 8
6.3 BASIS OF AWARD ...................................................................................................................................................... 8
6.4 BIDDER RESPONSIBILITY ...................................................................................................................................... 9
6.5 LICENSING ..................................................................................................................................................................9
6.6 SUBCONTRACTORS ................................................................................................................................................. 9
6.7 APPROVED EQUALS AND SUBSTITUTIONS ...................................................................................................... 9
6.8 BID VALIDITY ............................................................................................................................................................ 9
7 Award and Contract ....................................................................................................................... 9
7.1 AWARD PROCEDURE............................................................................................................................................... 9
7.2 CONTRACT EXECUTION AND COMMENCEMENT ............................................................................. ........... 10
7.3 CONTRACT DOCUMENTS .....................................................................................................................................1 0
8 General Conditions and Requirements ...................................................................................... 10
8.1 TERMS OF CONTRACT ..................................................................................................................................................1 0
8.2 CONTRACTUAL OBLIGATIONS .......................................................................................................................... ...........1 0
8.3 EXPENSE OF FIRM .........................................................................................................................................................1 1
8.4 E-VERIFY ......................................................................................................................................................................1 1
8.5 EQUAL EMPLOYMENT OPPORTUNITY ......................................................................................................................... 11
8.6 INSURANCE ...................................................................................................................................................................1 1
8.7 INDEMNIFICATION ........................................................................................................................................................1 4
9 Appendix A - Bid Submission Form ........................................................................................... 15
10 Appendix B - Addendum and Anti-Collusion ........................................................................... 17
11 Appendix C - Price Form ............................................................................................................. 18
12 Appendix D - Template Agreement ............................................................................................ 19
13 Appendix E - Drawings and Technical Specifications ............................................................. 20
14 Appendix F - DETENTION CENTER SECURITY AND ACCESS REQUIREMENTS 21
1
Union County, North Carolina
IFB 2026-068 Detention Center Boilers Replacement

1 NOTICE OF ADVERTISEMENT
Union County, North Carolina
Invitation for Bid No. 2026-068
Detention Center Boilers Replacement
Formal sealed bids, so marked, will be received by mail or hand delivery by Union County
Procurement & Contract Management until 2:00 PM EDT on October 20, 2026, at 610 Patton
Avenue, Monroe, NC 28110. Bids will be publicly opened and read aloud at that time and
location. Late bids will not be accepted.
Union County, North Carolina, through Union County Facilities Management, is seeking bids
from qualified contractors to provide a complete, turn-key replacement of two existing domestic
water boilers at the Union County Detention Center, 3344 Presson Road, Monroe, North
Carolina 28112. The Work includes demolition and removal of existing equipment; furnishing
and installing new condensing domestic-water boilers; required domestic-water, gas, venting,
condensate, electrical and accessory connections; testing; startup; training; permits and
inspections; and related work required by the Contract Documents.
This procurement will be conducted using formal construction bidding procedures. Bids will be
received for a single-prime contract on a lump sum basis as set forth in the Price Form. The
technical requirements are shown in the LaBella Associates bid drawings, project specifications,
and related project documents identified in this IFB.
This solicitation and any issued addenda will be available electronically from the Union County
Procurement & Contract Management - Current Bids webpage. Bidders are responsible for
obtaining all solicitation documents and addenda prior to submitting a bid.
Bidders shall be properly licensed in the State of North Carolina to perform the Work and shall
provide the applicable contractor license information with the bid. Each bid shall also include the
required five percent (5%) bid deposit.
Bidders are required to comply with the non-collusion requirements set forth in the Solicitation
Documents.
Union County (UC) reserves the right to reject any or all submittals, to waive technicalities and
to make such selection deemed in its best interest. With limited response, Union County
reserves the right to extend the solicitation opening date as appropriate in order to assure a
competitive procurement process.
-End of Advertisement-
2
Union County, North Carolina
IFB 2026-068 Detention Center Boilers Replacement

2 BID DETAILS
2.1 SUBMISSION DEADLINE
All bids for the Work specified are to be received by the Union County
Procurement & Contract Management Department no later than 2:00 PM EDT on
October 20, 2026. Any bid received after the stated date and time shall be rejected.
2.2 SUBMISSION REQUIREMENTS
Bids must be submitted in a sealed envelope, box, or package by mail or hand delivery
to Union County Procurement & Contract Management, 610 Patton Avenue, Monroe,
NC 28110, Attention: Juan Rodriguez-Cruz, Procurement Specialist. The outside of the
package must be clearly marked with the IFB number and title, the Bidder's company
name, and the Bidder's return address.
The bid must be signed by a person authorized to bind the bidding company. Electronic,
email, and facsimile submissions will not be accepted. The Bidder is responsible for
ensuring that its sealed bid is received at the stated location before the submission
deadline.
Each bid must be accompanied by a bid deposit in an amount not less than five percent
(5%) of the total bid. The bid deposit shall be in the form of cash, cashier's check,
certified check, or an original bid bond executed by a corporate surety licensed to do
business in North Carolina. Personal or company checks and facsimile bid bonds will not
be accepted. Bids submitted without the required bid deposit will not be considered.
It is the responsibility of the Bidder to ensure that they have obtained all addenda prior to
submitting their bid.
There is no expressed or implied obligation for Union County to reimburse Bidders for
any expenses incurred in preparing a response to this request.
Union County reserves the right to reject any or all submittals, to waive technicalities
and to make such selection deemed in its best interest, and to cancel this IFB.
2.3 NON-MANDATORY PRE-BID AND SITE VISIT
A non-mandatory pre-bid and site visit will be held on Friday, October 2, 2026, at
9:00 AM EDT at the Union County Detention Center, 3344 Presson Road, Monroe,
NC 28112. Specific meeting-point and site-access/security instructions will be
provided prior to the site visit or by written addendum.
2.4 BID QUESTIONS
Submittal questions will be due on or before 3:00 PM EDT on October 9, 2026, the
primary purpose is to provide participating Bidders with the opportunity to ask questions,
in writing, related to the IFB. Addenda will be issued prior to due date to answer
applicable questions.
3
Union County, North Carolina
IFB 2026-068 Detention Center Boilers Replacement

Submit questions by e-mail to Juan Rodriguez-Cruz at Juan.Rodriguez-
Cruz@unioncountync.gov by the deadline shown above. The email should identify the
IFB number and project title. All questions and answers may be posted as addenda on
Union County Website and/or North Carolina eVP website
The County anticipates issuing an addendum responding to applicable questions on
October 13, 2026.
2.5 ADDENDA
Union County may modify the IFB prior to the date fixed for submission of bids by the
issuance of an addendum.
Should an Bidder find discrepancies or omissions in this IFB or any other documents
provided by Union County, the Bidder should immediately notify the County of such potential
discrepancy in writing via email as noted above.
Any addenda to these documents shall be issued in writing. No oral statements,
explanations, or commitments by anyone shall be of effect unless incorporated in the
written addenda. Receipt of Addenda shall be acknowledged by the Bidder on Appendix
B, Addendum and Anti-Collusion form.
2.6 COMMUNICATION
All communications, any modifications, clarifications, amendments, questions,
responses or any other matters related to this Invitation for Bid must be made only
through the Procurement Contact noted on the cover of this IFB. A violation of this
provision is cause for the County to reject a Company's bid. No contact regarding this
document with the Board of County Commissioners or other County employees is
permitted and may be grounds for disqualification.
3 INTRODUCTION
3.1 PURPOSE
Union County is soliciting bids from qualified contractors for IFB 2026-068, Detention
Center Boilers Replacement. The County intends to award one contract for the complete
Work required by the Contract Documents. The successful Bidder will furnish all labor,
supervision, materials, equipment, tools, transportation, permits, inspections, testing,
startup, training, warranties, and incidentals necessary to provide a complete and
operational installation.
Award is intended to be made on a lump sum basis to the lowest responsive and
responsible Bidder, subject to the County's rights stated in this IFB and completion of all
required approvals.
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Union County, North Carolina
IFB 2026-068 Detention Center Boilers Replacement

3.2 COUNTY
The County (estimated population 263,386) is located in the central, southern piedmont.
The County provides its citizens with a full array of services that include public safety,
water/wastewater utilities and sanitation, human services, cultural and recreational
activities, and general government administration.
4 PROJECT BACKGROUND
The project is located at the Union County Detention Center, 3344 Presson Road, Monroe,
North Carolina 28112. The existing domestic hot-water system includes two gas-fired boilers.
The engineer's bid drawings identify an existing approximately 1.2 MMBH, 250-gallon water
boiler serving the shower areas and an existing approximately 540 MBH, 125-gallon water boiler
serving the kitchen. The existing equipment is to be removed and replaced with two new
condensing domestic-water boilers as shown in the Contract Documents.
LaBella Associates prepared the project bid drawings and technical specification. The current
drawing set is identified as Project No. 2263997, issued for bid and dated September 15, 2026.
The County has also received a conditional review notification associated with the mechanical
permit for the project.
5 PROJECT DESCRIPTION AND SCOPE OF WORK
The Work consists of a turn-key replacement of the two existing boilers at the Union County
Detention Center. The requirements below summarize the Work for bidding convenience and do
not replace or limit the stamped drawings, specifications, manufacturer requirements, permit
conditions, or other Contract Documents.
5.1 GENERAL SCOPE
Remove, drain, disconnect, and legally dispose of the existing boilers and associated
connections that are not designated for reuse.
Furnish and install two new condensing, gas-fired boilers meeting the capacities,
recovery rates, efficiency, connection requirements, and other performance criteria
shown on the drawings and specifications.
Connect new water boilers to existing domestic cold-water, domestic hot-water, hot-
water recirculation, and natural-gas systems as shown. Provide required valves,
unions, fittings, accessories, thermometers, gauges, relief valves, drains, and related
components.
Provide required venting/combustion-air systems, condensate drainage and
neutralization, and all associated piping and accessories in accordance with the
Contract Documents and manufacturer requirements.
Provide the electrical connections required for the one-for-one equipment
replacement. The drawings indicate no net electrical load is intended to be added or
removed; the Contractor shall notify the Engineer of discrepancies or deficiencies
before connecting new equipment.
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Union County, North Carolina
IFB 2026-068 Detention Center Boilers Replacement

Provide all permits, inspections, equipment handling, rigging, loading/unloading,
cutting and patching incidental to the Work, and restoration required for a complete
installation.
Test for leaks, confirm proper operation, test and adjust controls and safeties, correct
deficiencies, and complete startup in accordance with the specifications.
Provide required product submittals, operation and maintenance information,
warranties, closeout documentation, and owner training.
5.2 EQUIPMENT AND TECHNICAL REQUIREMENTS
Equipment capacities, recovery rates, storage capacities, venting requirements,
electrical characteristics, and other technical requirements shall be as shown in the
stamped drawings and Section 223400, Fuel-Fired, Domestic-Water Heaters. The
drawings identify PVI, AERCO, Lochinvar Armor, AO Smith, or approved equal as
acceptable manufacturers.
Requests for an approved equal must be submitted in writing through the Procurement
Contact by the bid-question deadline and must include sufficient technical information for
the County and Engineer to evaluate equivalency. Approval of any equal or substitution
will be made only in writing by addendum.
5.3 INSTALLATION, TESTING, AND CLOSEOUT
The Contractor shall install equipment with manufacturer-recommended service
clearances; provide required anchorage, safety devices, gas controls, relief piping,
drainage, and connections; and coordinate the installation with existing conditions. The
Contractor shall perform required testing and inspections, including leak testing,
operational testing, and testing/adjustment of controls and safeties.
The technical specification requires product data and other project submittals, operation
and maintenance information, warranty documentation, and training for County
maintenance personnel. Bidders shall include all such requirements in the lump sum bid.
5.4 PERMITS AND CODE COMPLIANCE
The Contractor shall obtain and pay for permits and inspections required to perform the
Work unless otherwise stated in the Contract Documents. The project's Conditional
Review Notification dated September 24, 2026 states that the current adopted code in
North Carolina is the 2018 North Carolina Building Codes and that this project was
proposed using the 2024 North Carolina Building Codes as an alternate means of
construction, with the installation to be field verified per the 2024 NCBC. The Contractor
shall comply with the permit documents, applicable codes, and requirements of
authorities having jurisdiction. The Contractor shall also comply with all applicable North
Carolina Boiler Safety Bureau requirements, including required inspection and
certification prior to operation.
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Union County, North Carolina
IFB 2026-068 Detention Center Boilers Replacement

5.5 PROJECT DOCUMENTS
The following technical documents are issued with and incorporated into this IFB.
Bidders shall review all documents and include all required Work in the bid:
IFB 2026-068 Detention Center Boiler Replacement Specifications (Boilers Brief
Specifications).
IFB 2026-068 Detention Center Boiler Replacement Stamped Drawings - LaBella
Associates Project No. 2263997, Bid Set dated September 15, 2026.
Section 223400 - Fuel-Fired, Domestic-Water Heaters.
Conditional Review Notification - Project No. 20262319 / Application No. 56875,
dated September 24, 2026.
If a Bidder identifies a discrepancy among the project documents, the Bidder shall
request clarification from the Procurement Contact before the bid deadline and shall not
rely on an oral interpretation.
5.6 DETENTION CENTER SECURITY AND ACCESS REQUIREMENTS
Because the Work will be performed within a secure detention facility, the successful
Contractor and its subcontractors shall comply with all Union County Sheriff's Office se-
curity and access requirements applicable to the project.
Prior to accessing the work area, Contractor personnel shall provide the information re-
quired by the Union County Sheriff's Office, including state-issued identification, business
identification if applicable, a list of tools to be brought into the facility, and a list of work-
ers and designated team leaders.
Each employee, agent, or representative performing Work at the Detention Center shall
also complete the Confidentiality and Non-Disclosure Agreement included in Appendix F.
The successful Contractor shall be responsible for ensuring that its personnel and sub-
contractors comply with these requirements throughout the project.
6 BID REQUIREMENTS AND INSTRUCTIONS
6.1 TERMS OF SUBMISSION
All material received from a person or company ("Respondent") in response to this
solicitation shall become the property of Union County and will not be returned to the
Respondent. Any and all costs incurred by a Respondent in preparing, submitting, or
presenting submissions are the Respondent's sole responsibility and Union County shall
not reimburse the Respondent. All responses to this solicitation will be considered a
public record and subject to disclosure under applicable public records law.
Any material in a response which the Respondent considers a trade secret and exempt
from disclosure as a public record under applicable law, including N.C.G.S. 132-1.2
and 66-152, must be properly designated as a trade secret. In order to properly
designate such material, the Respondent must: (i) submit any trade secret materials in a
separate envelope, or file, from all other submitted material, being clearly marked as
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Union County, North Carolina
IFB 2026-068 Detention Center Boilers Replacement

"Trade Secret - Confidential and Proprietary Information," and (ii) stamp the same trade
secret/confidentiality designation on each page of the materials therein which contain
trade secrets.
To the extent consistent with public records law, Union County will make reasonable
efforts to maintain the confidential nature of trade secrets, as determined by Union
County and subject to the conditions set forth herein. Respondent understands and
agrees by submitting a response to this solicitation, that if a request is made to review or
produce a copy of any information in the Respondent's materials which was properly
labeled by the Respondent as a trade secret, Union County will notify the Respondent of
the request and the date that such materials will be released to the requestor unless the
Respondent obtains a court order enjoining that disclosure. If the Respondent fails to
obtain the court order enjoining disclosure prior to that date, Respondent understands
and agrees that Union County will release the requested information to the requestor on
that date.
Furthermore, the Respondent also agrees to indemnify and hold harmless Union County
and each of its officers, employees, and agents from all costs, damages, and expenses
incurred in connection with refusing to disclose any material that has been designated as
a trade secret by Respondent.
6.2 BID FORMAT
The Bidder shall submit one complete sealed bid package containing the following
required items:
Appendix A - Bid Submission Form, completed and signed, including identification of
the contractors selected for the HVAC, plumbing, electrical, and general branches of
work.
Appendix B - Addendum and Anti-Collusion, completed and signed.
Appendix C - Price Form, completed and signed.
Applicable North Carolina contractor license information.
Five percent (5%) bid deposit in an acceptable form as required by this IFB.
Any additional subcontractor information specifically required by the Contract
Documents or an addendum.
Any other information specifically required by an addendum.
The Bidder's failure to submit required forms or information may cause the bid to be
determined nonresponsive.
6.3 BASIS OF AWARD
Bids shall be submitted on a lump sum basis. Award will be made to the lowest
responsible, responsive Bidder, taking into consideration quality and performance,
subject to the County's rights stated in this IFB and applicable law. The County may
request clarification or additional information necessary to determine responsiveness or
responsibility, provided such request does not permit a material change to the bid.
8
Union County, North Carolina
IFB 2026-068 Detention Center Boilers Replacement

6.4 BIDDER RESPONSIBILITY
The Bidder is responsible for examining the site and Contract Documents; verifying
dimensions, quantities, access, existing conditions, and coordination requirements; and
determining the labor, materials, equipment, supervision, and other resources necessary
to complete the Work. Submission of a bid constitutes acknowledgment that the Bidder
has considered the requirements of the project documents in preparing its price.
6.5 LICENSING
The successful Contractor and its subcontractors shall maintain all licenses required to
perform their respective portions of the Work in North Carolina. The Bidder shall provide
its applicable North Carolina contractor license number and classification with the bid.
6.6 SUBCONTRACTORS
This project will be bid as a single-prime contract. In accordance with N.C.G.S. 143-
128(d), each Bidder shall identify on Appendix A the contractor selected for each of the
following branches of work: HVAC; plumbing; electrical; and general. If the Bidder will
self-perform a branch of work, the Bidder shall list its own company name for that
branch. "N/A" may be entered only when the Contract Documents contain no work within
that branch. The successful Contractor will be responsible for all Work performed by the
Contractor and its subcontractors and will remain the County's primary contractual point
of responsibility. Listed subcontractors may not be substituted after award except as
permitted by applicable law and with County approval where required.
6.7 APPROVED EQUALS AND SUBSTITUTIONS
Where the Contract Documents identify named manufacturers together with "or
approved equal," a Bidder may request consideration of an equal product by the
deadline for bid questions. The request shall include manufacturer, model, product data,
dimensions, capacities, performance characteristics, warranty information, and other
information reasonably necessary to evaluate the proposed equal. Bidders shall base
their bids only on products identified in the Contract Documents or approved by written
addendum.
6.8 BID VALIDITY
Bids shall remain valid and subject to acceptance for 120 calendar days after the bid
deadline unless a different period is established by written addendum.
7 AWARD AND CONTRACT
7.1 AWARD PROCEDURE
Union County may make an award without further discussion of bids received. The
County reserves the right to reject any or all bids, waive immaterial informalities, request
clarification, verify Bidder qualifications and references, and cancel or re-advertise the
solicitation when determined to be in the County's best interest.
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Union County, North Carolina
IFB 2026-068 Detention Center Boilers Replacement