KDMC TELEMETRY SYSTEM

KING'S DAUGHTERS MEDICAL CENTER | TELEMETRY & PATIENT MONITORING IFB
KING'S DAUGHTERS
MEDICAL CENTER
INVITATION FOR BIDS
Hospital-Wide Telemetry and Patient Monitoring System
Single-Phase Turnkey Implementation
IFB No. KDMC-RHTP-TELEMETRY
Issued: October 7, 2026
Proposals Due: October 28, 2026 at 12:00 P.M. CT
King's Daughters Medical Center
427 Highway 51 North
Brookhaven, Mississippi 39601
Funded in whole or in part through the Mississippi Rural Health Transformation Program (RHTP). Procurement is intended to
comply with 2 CFR Part 200 and applicable award terms.
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Procurement Schedule and Submission
Event Date / Requirement
Public notice / IFB issued
October 7, 2026
Deadline for written questions
October 20, 2026 at 5:00 P.M. Central Time
Optional site visit / pre-proposal Not scheduled
conference
KDMC responses / addendum
October 22, 2026
Sealed bid submission deadline
October 28, 2026 at 12:00 P.M. Central Time
October 28, 2026 at 2:00 P.M. Central Time
Opening of the bids
Bid review / responsibility verification
October 29-31, 2026
Notice of intent to award
November 3, 2026
Submission to MSDH for required pre- November 3, 2026
execution review
Following required State review and written approval; estimated
Contract execution / notice to proceed
November 19, 2026 or later
Complete installation, integration, testing, final acceptance, and
Mandatory project deadline
final invoicing no later than June 30, 2027
KDMC may amend this schedule by written addendum. Proposals received after the sealed bid submission
deadline will be rejected.
The Notice of Intent to Award does not create a contractual commitment. Final award, contract execution, and
notice to proceed are contingent upon completion of required State review and receipt of written approval from
the Mississippi State Department of Health (MSDH) and any other required approving entity. No commitment is
authorized before such written approval is received.
Delivery Method
Submit one complete bid in a sealed, opaque envelope or package. The exterior must be clearly marked
"SEALED BID - KDMC TELEMETRY SYSTEM - DO NOT OPEN" and must identify the bidder. A searchable
PDF copy may be included on a USB drive inside the sealed package for administrative convenience; the
signed paper bid controls in the event of a discrepancy. Bids must not be submitted by email.
Questions may be submitted only to the Procurement contact as described below. Bidders must not contact
clinical staff, board members, evaluators, or other KDMC personnel regarding this IFB except as expressly
authorized in writing by the Procurement contact. Oral interpretations are not binding.
* Procurement contact: Jeff Richardson, Chief Development Officer
* Email: jrichardson@kdmc.org
* Subject: KDMC Telemetry IFB
* Physical delivery, if required: King's Daughters Medical Center, 427 Highway 51 North, Brookhaven, MS
39601, Attn: Jeff Richardson, Chief Development Officer
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Notice to Offerors
This is a formal sealed-bid procurement. Bids will be publicly opened at the date, time, and place stated in this
Invitation for Bids (IFB). Award will be made in writing to the responsible bidder submitting the lowest responsive
bid that conforms to all material terms and conditions of this IFB. Mandatory technical and contractual
requirements are evaluated for responsiveness on a pass/fail basis and are not weighted or scored.
Table of Contents
* 1. Purpose and Background
* 2. Procurement Conditions
* 3. Single-Phase Scope of Work
* 4. Technical and Clinical Requirements
* 5. Interoperability, Infrastructure, and Cybersecurity
* 6. Implementation, Training, and Acceptance
* 7. Bid Format
* 8. Bid Evaluation and Award
* 9. Contract and Federal Requirements
* Appendix A - Requirement Response Matrix
* Appendix B - Pricing Schedule
* Appendix C - Certifications
* Appendix D - Reference Form
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1. Purpose and Background
King's Daughters Medical Center (KDMC) seeks proposals from qualified manufacturers, integrators, or
authorized resellers to furnish, install, configure, integrate, test, train, support, and place into service a complete
hospital-wide telemetry and patient monitoring system. The procurement will be awarded as one contract and
implemented as one coordinated phase, rather than separate Phase 1 and Phase 2 purchases.
KDMC's objective is a turnkey solution that modernizes an aging telemetry environment, expands monitoring
capacity, improves centralized surveillance, supports positive patient identification and electronic clinical data
flow, and reduces manual processes and the risk of transcription error. The selected solution must operate
reliably in a rural acute-care hospital environment and integrate with KDMC's Meditech electronic medical record
environment.
1.1 Project Scope at a Glance
Component Planning Quantity / Scope
Telemetry transmitters 28 wearable wireless transmitters with ECG/arrhythmia; at least 6 configured for SpO2
At least 32 centrally licensed sectors initially; proposal must explain expansion to at
Telemetry capacity
least 128 sectors
Redundant, virtualized central monitoring architecture; all licenses and implementation
Central infrastructure
services
34 fixed/transport-capable display monitors: 6 ICU, 17 ED, 6 PACU, 7 OR, less
Bedside monitors duplicated counting where transport modules dock; offeror must reconcile final
topology
Transport/parameter modules 36 transport-capable multiparameter monitor/modules: 6 ICU, 17 ED, 6 PACU, 7 OR
Telemetry workstation plus ICU and ED monitoring/workstation capacity, displays,
Central workstations
UPS, printing/recording, and remote display connectivity
HL7 ADT and results; 12-lead export and document/PDF workflow as supported;
EMR integration
Meditech integration
Complete assessment, design, materials, cabling, wireless coverage/remediation,
Wireless/network
verification, time synchronization, and documentation
Project management, installation, configuration, clinical education, biomedical training,
Services
go-live, post-go-live support, warranty, and service
Quantities are planning estimates derived from current needs and market research. Offerors must validate the
design and identify any proposed quantity changes, assumptions, exclusions, and cost effects. Any alternate
topology must meet or exceed the clinical capacity and functionality described.
2. Procurement Conditions
* The procurement is conducted as a formal sealed-bid process pursuant to the provisions of 2 CFR
200.320(b)(1). Award will be made in accordance with the sealed-bid requirements and award criteria
stated in this IFB.
* Offerors may propose any manufacturer or equivalent solution that satisfies the stated performance
requirements. A proposal may not be rejected solely because it differs from products reflected in KDMC's
market-research quotations.
* Any contractor that materially developed or drafted this IFB's specifications, requirements, or statement of
work is ineligible to compete. Vendor quotations used by KDMC as market research do not authorize a
vendor to control the solicitation.
* KDMC may reject any or all bids, waive immaterial irregularities, request written clarification of immaterial
matters when permitted, and cancel or reissue the IFB when in KDMC's best interest.
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* All bid preparation costs are the offeror's responsibility. Bid materials may become subject to applicable
public-record laws. Offerors must clearly mark claimed confidential or proprietary material and provide the
legal basis for withholding it; blanket designations are unacceptable.
* Bidders must disclose actual or potential organizational conflicts of interest and all subcontractors,
distributors, and implementation partners.
* Award is contingent on funding availability, approval, successful contract negotiation, verification that the
contractor is not excluded or debarred, and any required pass-through entity review.
3. Single-Phase Scope of Work
The selected contractor shall be solely accountable for a complete, integrated, operational system under one
implementation plan and one acceptance process. Subcontracting does not relieve the prime contractor of
responsibility.
Mandatory completion deadline. The entire project must be installed, integrated, configured, tested,
placed into production, finally accepted by KDMC, and fully invoiced no later than June 30, 2027. The
bidder's proposed schedule must demonstrate a credible path to this deadline and include sufficient
time for interface validation, training, remediation, stabilization, final acceptance, and submission of all
invoices. Failure to affirmatively commit to this deadline may render a bid nonresponsive.
1. Conduct site discovery, clinical workflow assessment, wireless/network assessment, and final system
design.
2. Provide all hardware, software, licenses, accessories, mounting, power protection, servers/virtual
appliances, workstations, displays, printers/recorders, batteries, chargers, patient cables, sensors, and
consumables required for initial go-live.
3. Provide, furnish, install, terminate, label, test, certify, and document all low-voltage/data cabling required for
the proposed system, including cabling from applicable network/telecommunications closets and
equipment locations to patient rooms, bedside monitor locations, telemetry/central monitoring stations,
nursing or clinical workstations, remote displays/repeaters, and other system endpoints. The contractor is
responsible for field-verifying cable routes and lengths and for including all associated cable, connectors,
terminations, patching, J-hooks/pathways, penetrations, labor, testing, and related materials in the firm-
fixed base proposal. Also provide all wireless coverage or remediation, configuration, time synchronization,
integration, and testing necessary for the proposed system, except only those customer-furnished items
expressly identified in the proposal and accepted by KDMC in writing.
4. Install and configure all equipment while maintaining patient-care continuity and infection-control
requirements.
5. Build and validate Meditech interfaces, including ADT and results, and implement available 12-lead and
document/PDF workflows.
6. Configure clinical parameters, alarm limits, alarm escalation, user roles, reporting, and cybersecurity
controls with KDMC stakeholders.
7. Provide clinical super-user and end-user education, biomedical/technical training, written procedures, and
one year of online learning access or equivalent.
8. Provide cutover, go-live, after-hours support, post-go-live stabilization, remediation, documentation, and
final acceptance support.
9. Provide warranty, service, preventive maintenance information, parts availability, software support, and
lifecycle/upgrade roadmap.
3.1 Departments and Use Environments
* Telemetry / medical-surgical areas: twenty-eight (28) wearable transmitters and centralized surveillance.
* Intensive Care Unit: six (6) advanced bedside monitors with invasive pressure and capnography capability;
six (6) transport-capable multiparameter modules.
* Emergency Department: eleven (11) general bedside monitors, four (4) advanced bedside monitors, two (2)
wireless/roll-stand monitors, and seventeen (17) transport-capable multiparameter modules.
* Post-Anesthesia Care Unit: six (6) bedside monitors and six (6) transport-capable multiparameter modules.
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* Operating Rooms: seven (7) advanced bedside monitors and seven (7) transport-capable multiparameter
modules, including anesthesia/defibrillator synchronization as applicable.
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4. Technical and Clinical Requirements
4.1 Enterprise Central Monitoring
* Redundant, virtualized central monitoring architecture designed to avoid a single point of failure and sized
for all proposed departments.
* Initial license capacity of at least thirty-two (32) patient sectors for telemetry and sufficient sectors for all
bedside-monitored locations; scalable to at least one hundred twenty-eight (128) sectors without wholesale
replacement.
* Continuous waveform and numeric surveillance, arrhythmia analysis, ST-segment analysis, QT/QTc
monitoring, alarm review, trends, event storage, and reporting.
* Role-based user access, audit logging, configurable retention, downtime/recovery procedures, and export
capabilities.
* Central workstations with UPS, clinical-grade displays, printing/thermal recording as proposed, and remote
display/repeater support.
* Network time synchronization and consistent time stamps across monitors, servers, interfaces, and the
EMR.
4.2 Wearable Telemetry
* Twenty-eight (28) wearable wireless telemetry transmitters with patient-visible or local alarm capability
where clinically appropriate.
* ECG monitoring using appropriate AHA lead sets; arrhythmia, ST, and QT/QTc capability.
* At least six (6) transmitters equipped for Nellcor, Masimo, or clinically equivalent SpO2 monitoring, with
reusable sensors and cables included.
* Rechargeable battery solution for all transmitters, including at least forty (40) total batteries or an equivalent
rotation capacity, four multi-bay chargers or equivalent throughput, mounts, and initial disposable pouches.
* Ingress protection, drop resistance, disinfection compatibility, battery runtime, roaming behavior, signal-loss
notification, and patient-location capabilities must be described.
4.3 Bedside and Transport Monitoring
* General monitors: modular or configured units supporting ECG, SpO2, NIBP, temperature, early warning
scoring, battery operation, and central monitoring connectivity.
* Advanced monitors: larger display and module capacity suitable for ICU, higher-acuity ED, and OR use;
ECG, SpO2, NIBP, temperature, at least two invasive blood pressures, and capnography where specified.
* Transport-capable monitor/module: wireless enabled, integrated battery, ECG, SpO2, NIBP, invasive
pressure and temperature capability, capable of maintaining patient association and data continuity during
transport and docking.
* OR/PACU compatibility: analog output and defibrillator synchronization capability where required; mounting
and cable management appropriate to each room.
* All monitors must be current production, new (unless KDMC expressly approves otherwise), FDA-cleared
for intended use, UL/ETL listed as applicable, and supported for at least seven years from acceptance.
4.4 Accessories and Mounting
The bid must include every accessory needed for intended use: ECG trunks and lead sets, 12-lead cables
where specified, SpO2 modules/cables/sensors, NIBP cuffs and hoses, invasive pressure modules/cables,
capnography modules and initial sampling supplies, temperature connections, batteries, power cords,
rolls/paper, wall arms, quick-release mounts, roll stands, cable hooks, chargers, UPS devices, and all adapters.
State included quantities and unit prices for additions.
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5. Interoperability, Infrastructure, and Cybersecurity
5.1 Meditech and HL7 Integration
* Support bidirectional or unidirectional HL7 ADT messaging for patient demographics and positive patient
identification, as appropriate to the proposed architecture.
* Transmit validated discrete trended results to Meditech with mapping, testing, error handling, reconciliation,
and interface monitoring.
* Support 12-lead ECG export and document-management/PDF output where technically available; clearly
identify dependencies or third-party fees.
* Include all vendor interface licenses, professional services, test environments, travel, and go-live support.
Identify costs owed to Meditech or another third party separately.
* Provide an interface control document, data dictionary, mapping workbook, test scripts, error queues, and
support escalation procedures.
5.2 Network and Wireless
* Perform a predictive and active wireless assessment for all covered clinical areas and validate roaming,
capacity, interference, redundancy, and signal strength.
* Provide a complete bill of materials and labor for all required network/wireless infrastructure and endpoint
low-voltage/data cabling, including cable runs to patient rooms, bedside monitor locations, telemetry/central
monitoring stations, nursing or clinical workstations, remote displays/repeaters, and all other system
endpoints. Include cable, connectors, terminations, patch panels/patching, J-hooks/pathways, wall or ceiling
penetrations, firestopping as applicable, labeling, testing/certification, and as-built documentation. The
bidder shall field-verify routes and lengths and include these costs in the firm-fixed base bid.
* State all customer responsibilities for switches, VLANs, fiber/backbone infrastructure, electrical circuits,
virtual hosts, storage, backups, firewall rules, DNS, NTP, certificates, and remote access. For clarity, KDMC
will not be responsible for furnishing or installing endpoint low-voltage/data cabling to patient rooms,
bedside monitors, telemetry/central stations, workstations, remote displays/repeaters, or other proposed
system endpoints unless a specific exception is clearly identified by the offeror and expressly accepted by
KDMC in writing.
* All cabling installation, including cabling above ceilings and through walls, must comply with applicable
code, infection-control requirements, firestopping requirements, and recognized structured-cabling
standards. The contractor is responsible for coordinating and performing the cabling work needed for a
complete operational installation. Any proposed exclusion for conduit, core drilling/penetrations,
fiber/backbone work, union labor, hazardous-material controls, or other pathway work must be specifically
identified and priced; no cabling-related exclusion will be implied.
5.3 Cybersecurity and Privacy
* Provide a current Manufacturer Disclosure Statement for Medical Device Security (MDS2) or equivalent and
a software bill of materials (SBOM) in a machine-readable format where available.
* Describe encryption in transit and at rest, identity and access controls, multifactor authentication for remote
access, audit logs, secure configuration, vulnerability management, patching cadence, malware protection,
certificate management, backup/restore, and incident notification.
* Identify operating systems, databases, third-party components, ports/protocols, cloud services, data flows,
data residency, end-of-support dates, and known unsupported components.
* Remote access must be approved by KDMC, time-limited where feasible, logged, and compliant with KDMC
security requirements. No default or shared vendor credentials may remain at go-live.
* Contractor must execute a Business Associate Agreement if it creates, receives, maintains, or transmits
protected health information on KDMC's behalf.
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6. Implementation, Training, and Acceptance
6.1 Single-Phase Implementation Plan
Bidders shall submit one integrated implementation plan covering the entire scope. Department-by-department
cutover waves may be used within the single phase for patient safety, but the project shall remain one
coordinated contract, schedule, acceptance program, and final completion milestone.
All milestones, corrective work, final acceptance documentation, and invoices must be completed and submitted
by June 30, 2027. Offerors must identify any schedule risk or KDMC dependency that could affect this deadline
and propose a mitigation plan.
Minimum Milestone Required Deliverable
Kickoff and discovery Governance, contacts, detailed schedule, risk register, workflow and site validation
Final topology, capacity calculations, drawings, network/wireless design, responsibility
Design approval
matrix, cybersecurity package
Build and interfaces Configured servers/licenses, interface mapping, unit/integration testing, downtime plan
Installation Installed/certified devices, mounts, cables, workstations, labels, asset records
Training Super-user, end-user, IT and biomedical training; attendance and competency records
Go-live Cutover plan, onsite clinical/technical support, after-hours escalation, issue log
Stabilization Post-go-live support, defect correction, performance validation, documentation
All tests passed, deliverables received, punch list closed, warranty start confirmed, and
Final acceptance and invoicing
final invoice submitted no later than June 30, 2027
6.2 Training
* At least four (4) clinical super-user sessions of approximately three (3) hours each, accommodating at least
eight (8) participants per session, or an equivalent plan justified by the offeror.
* Role-based end-user training for telemetry, ICU, ED, PACU, OR, respiratory therapy, and other affected
users across shifts.
* Biomedical service training sufficient for KDMC personnel to perform approved preventive maintenance,
first-line troubleshooting, and parts replacement without voiding warranty.
* IT/interface/security training covering administration, backups, logs, interface monitoring, user management,
and escalation.
* At least one (1) year of online learning access or equivalent reusable materials; train-the-trainer content and
editable quick-reference guides.
6.3 Acceptance Testing
* Inventory and visual inspection; serial numbers and asset data delivered.
* Electrical safety, network connectivity, wireless coverage/roaming, battery runtime, alarm transmission,
central display, remote display, printing, reporting, time synchronization, and failover tests.
* Departmental clinical workflow testing, including admission/transfer/discharge, patient association, transport,
alarm response, 12-lead/document workflows, and data reconciliation.
* Meditech interface validation using agreed test cases and production verification without unacceptable
duplicate, missing, delayed, or mismatched results.
* Cybersecurity configuration review and closure of critical/high findings attributable to the supplied system.
* Thirty consecutive days of stable production operation after go-live, with no unresolved Severity 1 defect
and an agreed resolution plan for lower-severity items.
KDMC's payment schedule will be negotiated but should retain at least ten percent (10%) of the contract value
until final acceptance. Shipment, installation, or beneficial use alone does not constitute final acceptance.
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7. Bid Format
Organize the bid in the following order. Material deviations must be clearly identified. Failure to satisfy a material
mandatory requirement may render the bid nonresponsive.
1. Executive summary and identification of prime contractor, manufacturer, authorized reseller status, and key
subcontractors.
2. Completed signed cover letter, acknowledgment of addenda, and bid validity period of at least 180 days.
3. Technical narrative and completed Appendix A requirement matrix, using Comply / Partially Comply / Does
Not Comply / Not Applicable, with explanation and document references.
4. Detailed solution architecture, quantities, bill of materials, licenses, departmental topology, diagrams, and
customer-furnished requirements.
5. Interoperability, Meditech/HL7, network, wireless, cybersecurity, privacy, and data ownership response.
6. Single-phase implementation plan, staffing, schedule, cutover, risk management, testing, training, and
acceptance approach demonstrating completion and final invoicing no later than June 30, 2027.
7. Warranty, service levels, support organization, escalation, preventive maintenance, parts, software upgrades,
product lifecycle, and end-of-support commitments.
8. Company qualifications, key personnel resumes, financial capacity, litigation/disputes, and at least three
comparable hospital references.
9. Completed Appendix B pricing schedule, including total evaluated price, recurring costs, optional items,
assumptions, exclusions, freight, travel, taxes, third-party fees, and five-year total cost of ownership.
10. Completed certifications and federal compliance representations in Appendix C.
8. Bid Evaluation and Award
Following the public bid opening, KDMC will determine whether each bid is responsive to the material
requirements of this IFB and whether each bidder is responsible and capable of successful performance.
Mandatory technical, implementation, interoperability, cybersecurity, certification, and completion requirements
will be evaluated on a pass/fail basis. KDMC may request clarification of an immaterial matter when permitted,
but will not permit a bidder to revise price or cure a material nonresponsive condition after bid opening.
Review Area Method
Material technical and clinical requirements Pass / Fail
Meditech integration, network/wireless, and cybersecurity requirements Pass / Fail
Implementation, training, acceptance, and June 30, 2027 completion commitment Pass / Fail
Required certifications and bid forms Pass / Fail
Responsible /
Bidder responsibility
Nonresponsible
Lowest evaluated
firm-fixed price
among responsive
Award basis
bids from
responsible
bidders
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