Chemical Treatment Services for Lawn Care #384-CHE

Location:	Mississippi
Posted:	Dec 1, 2025
Due:	Dec 17, 2025
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	77-20251127083527 DCBE
Publication URL:	To access bid details, please log in.

Procurement Details

Smart Number	77-20251127083527 DCBE	Advertised Date	12/01/2025 12:00 PM
RFx #	3170034421	Submission Date	12/17/2025 9:00 AM
RFx Status	Open	Major Procurement Category	COMMODITIES
RFx Opening Date	N/A	Sub Procurement Category	SUPPLIES - NON-TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	Sealed bids will be received by the DeSoto County School Board of Education, 5 East South Street, Hernando, MS 38632 or www.centralbidding.com, at the date and time specified on the BID NOTICE, at which time all bids will be publicly opened and read. Neit

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
51575	Lawn-Spreaders

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments
Bid Packet Chemical Treatment Services for Lawn Care 384-CHEMICA

Attachment Preview

Instructions and Terms for Sealed Bid Event

Sealed bids will be received by the DeSoto County School Board of Education, 5 East South Street, Hernando, MS

38632 or www.centralbidding.com, at the date and time specified on the BID NOTICE, at which time all bids will be

publicly opened and read. Neither dating of the bid form, nor placing it in the mail by this date will meet legal

requirements. All bids must be received at the Board of Education or www.centralbidding.com on or before the

date and time specified in the Procurement Schedule. The DeSoto County School Board of Education reserves the

right to reject any and/or all bids received and to waive any and all informalities.

1. If submitting a paper bid, all bids shall be typed. Any changes that are made must be initialed. No

changes shall be allowed after the bids are publicly opened. The DeSoto County School District shall

not be responsible for any errors or omissions. Bids may be hand delivered, mailed, or submitted

electronically. Paper bids must be submitted in a sealed 8” x 10” or larger envelope. Please label

outside envelope or shipping box as follows or the bid may be rejected:

Attn: Jenifer Hale

Chemical Treatment Services for Lawn Care

#384-CHEMICAL-DCS26

Name of Person or Business Submitting Bid

December 17, 2025 @ 9:00 am CST

2. Any bids received after the bid opening date and time shall be refused and marked “Late Bid” and

returned to the bidder unopened. For this purpose, the official time for the bid opening shall be based

upon the time as indicated by the Purchasing Department. It is solely the responsibility of the bidder

to ensure bids are received prior to the opening date and time.

3. Bids may be modified or withdrawn by written notice from the Bidder, if received by the Purchasing

Department prior to the date and time set forth in the BID NOTICE. In order to modify a bid, the

bidder must submit a new bid with the words “Modified Bid” shown in the lower left corner of the

sealed envelope or shipping package. The original bid remains the property of the DeSoto County

School District. Telephone modifications or withdrawals will not be accepted. If a bidder withdraws a

bid, all bid documents shall remain the property of the DeSoto County School District.

4. All items contained in this bid are to be per specifications unless otherwise specified.

5. All bids shall be submitted exclusive of all taxes. Documentation of tax exemption will be furnished

when necessary.

6. Paper bids shall be submitted on the supplied Proposal Form. Electronic bids shall be submitted

online at www.centralbidding.com. For questions relating to the electronic bid process, please

contact Central Bidding at 225-810-4814. Should the bidder’s response not be submitted on the

supplied Proposal Form, the District reserves the right to reject the bid.

7. If the District’s Superintendents Office is closed for any reason, including but not limited to inclement

weather, an emergency situation or any other act of nature, for which closure prevents the opening of

bids at the originally advertised date and time, all bids received shall be publicly opened and read aloud

on the next business day that the District’s Superintendents Office shall be open for business at the

previously advertised time. The new date and time of bid opening, as determined in accordance with

this paragraph, shall not be advertised. Any vendors that have been invited to participate in the reverse

auction will be notified of such changes. DeSoto County Schools shall not be held responsible if invited

vendor fails to comply or misses reverse auction due to no fault of the District.

8. The term of the bid will be for one year, from February 1, 2026, to December 31, 2026, with an option

to extend agreement for two (2) additional one-year terms, upon the mutual agreement of both the

school district and the contractor. There shall be no escalations of service fees.

9. Work order tickets shall be provided and are to be signed by the school’s point of contact or designee

after work is completed. The signed work orders shall be submitted with the invoice each month. If

the school is closed when work is completed, return on the first working day for a signature. All

invoices shall be numbered and include the purchase order number. Make any notations on the work

order tickets if there are any issues that need to be addressed. All invoices and signed corresponding

work order tickets shall be submitted to the Physical Plant Department prior to the bill due date each

month. Invoices submitted after the bill due date will be paid the following month. A schedule of bill

due dates will be given to the awarded vendor.

10. All chemical treatment services shall be coordinated through the Physical Plant Department at time of

bid award. If a school requests services outside the scope of this bid, the school shall be required to

pay for the services. These services shall require a new purchase order and invoice.

11. If a school is displeased with the awarded vendor and an agreement cannot be reached, the Physical

Plant Department shall serve as arbitrators.

12. An itemized invoice shall be sent directly to DeSoto County Schools Plant Maintenance Department, 5

East South Street, Hernando, MS 38632. Invoices must show the schools and sites serviced, and for

each school and site, the dates of service.

13. Payment will be made monthly by the District within forty-five (45) days of receipt of a proper,

undisputed invoice, in accordance with the terms set forth in the contract. Payment will be made for

only those services rendered.

14. If any Bidder contemplating submitting a bid is in doubt as to the meaning of the requirements of the

bid or the bid process, the Bidder must submit a written request for clarification by the date and time

designated in the Procurement Schedule by email to dcs.purchasing@dcsms.org. The District will

respond to all inquiries and render an official interpretation of the question in writing via

addendum/clarification and will be sent to all bidders requesting bid information. The Bidder shall

certify its acknowledgement of the addendum/clarification by noting in space provided on the Vendor

Information & Agreement Form and returning it with their sealed bid. Questions received after the

mentioned deadline for Written Questions/Clarifications shall not be considered.

Additional Instructions:

Specifications:

1. All equipment and parts shall be in compliance with all OSHA regulations.

2. The awarded vendor shall comply with all State, Federal, and Local Laws and/or regulations.

3. The awarded vendor must have serviced a customer of DeSoto County Schools size before.

4. The awarded vendor shall be licensed according to guidelines set forth by the Division of Plant Industries,

Mississippi Department of Agriculture or they shall provide proof of sub-contractor qualifications in

landscaping and herbicides. (In reference to MS Code 69-19-1 through 15) DeSoto County Schools shall

verify proper licensing before contracts are awarded. Please include documentation of proper licensing

with bid submission.

5. Marker dye is acceptable but not required.

6. The awarded vendor shall include all playground including pea gravel areas at each location in bid. This

work must be completed after school hours.

7. Athletic and practice fields are NOT included in this bid.

8. The awarded vendor shall spray for weeds in parking lot areas (including rock lots) of each campus that

has a bus lot located on there grounds. These schools include: Hernando Elementary School, Horn Lake

Elementary School, Lake Cormorant Middle School, Lewisburg Primary School, Southaven Intermediate

School, and Olive Branch Intermediate School. If weeds are not killed spot spraying will be required.

9. The awarded chemical treatment service vendor and the lawn care vendor shall coordinate services for

each school, so not to be on campus at the same time.

10. The awarded vendor shall work around school testing schedules, field day events, etc.

11. No chemicals shall be left/stored on school sites. No chemical disposal or chemical containers shall be

left/stored on school sites.

12. The awarded vendor shall be responsible for the following:

Schedule

1st pre-emerge in Spring 2026

2nd pre/post emerge in Spring 2026

1 fertilization mid to late Spring 2026

3rd pre/post emerge early Summer 2026

1 fertilization Summer 2026

4th pre/post emerge in Fall 2026

Chemicals

EPA approved turf labeled pre-emerge

Use a balance fertilizer program per industry standards

EPA approved turf labeled pre-emerge

Use a balance fertilizer program per industry standards

EPA approved turf labeled pre-emerge

Bid Form:

Paper bids shall be submitted on the supplied proposal form, electronic bids shall be submitted online at

www.centralbidding.com . Should the bidder’s response not be submitted on the supplied proposal form, the

District reserves the right to reject the bid.

A New Vendor Packet has been included for any contractor that has not worked with DeSoto County Schools. This

packet includes a Vendor Registration Form and a Conflict-of-Interest Disclosure Form. The contractor shall

complete the packet and submit along with any other required documents for the sealed bid.

Accounting Practices:

The DeSoto County School District requires that Purchase Orders be issued before any items are ordered or

delivered. The DeSoto County School District shall not be responsible for any products delivered without an

approved Purchase Order and/or without a signed acknowledgement of receipt by a District employee at time of

delivery. The awarded contractor shall provide accurate, legible, and timely documentation, such as invoices,

credits, and statements as requested by the District. The awarded contractor agrees to receiving payment within

45 days from date of receipt of a properly submitted invoice, or within 45 days after inspection and approval of

the goods and/or services by DeSoto County Schools, whichever is later. In the event of a bona fide dispute, the

awarded contractor agrees that DeSoto County Schools shall pay only the amount not in dispute, as per Miss.

Code Ann. 31-7-305.

Budgetary Constraints:

The District reserves the right to reduce or increase the quantity or retract any item from the bid without any

obligations or penalty based upon availability of funds.

Governing Law:

This agreement shall be governed by and construed in accordance with the laws of the State of Mississippi. The

venue for the resolution of any dispute shall be DeSoto County, Mississippi. The contractor expressly agrees that

under no circumstances shall the District be obligated to pay attorney fees, or the cost associated with any legal

action initiated by the contractor.

W-9 Form:

The DeSoto County School District requires the attached W-9 Form to be completed and included in your bid

submission.

Insurance Requirements:

The awarded contractor shall include with sealed bid documentation a certificate of coverage documenting

general liability insurance coverage of $1,000,000 listing DeSoto County Schools as additional insured and workers’

compensation insurance coverage of $500,000 per occurrence. The policy must remain in effect during the entire

term of the bid.

Return the following with your sealed bid paperwork

Due December 17, 2025, by 9:00 am, CST

• Completed Vendor Information & Agreement Form

• Completed Proposal Form

• Insurance Acord Form

• Completed W-9

• Completed New Vendor Packet (Vendor Registration Form & Conflict-of-Interest

Disclosure Form), if applicable

• Proof of proper licensing

• Provide 5 years’ experience

• Provide the number of employees that will be dedicated to DeSoto County Schools

Vendor Information & Agreement Form

Chemical Treatment Services for Lawn Care

December 17, 2025, 9:00 am, CST

Bid #384-CHEMICAL-DCS26

I/We propose to furnish and deliver the items on the Proposal Form according to your specifications.

I/We further agree not to request permission to withdraw our bid after the bids have been publicly opened.

This bid consists of the (A) Bid Notice (B) Bid Instructions and Terms for Sealed Bid Event, (C) the Required

Specifications, and (D) the Proposal Form.

I/We, the undersigned, do hereby understand, acknowledge, and accept the instructions under which this sealed

bid was requested by the DeSoto County School District.

__________________________________________

Company Name

_______________________________________

Authorized Representative Name (Print)

___________________________________________

Address

_______________________________________

Signature

___________________________________________

Federal Tax I.D. Number

_______________________________________

Title

___________________________________________

Telephone

________________________________________

Date

___________________________________________

Fax

_________________________________________

If applicable, please acknowledge acceptance of addenda/clarification issued by checking below:

Addendum 1____ Addendum 2____ Addendum 3____ Addendum 4____

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Chemical Treatment Services for Lawn Care #384-CHE

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See also