ROOF REPLACEMENT FOR C BUILDING

STATE OF NORTH CAROLINA
Western Piedmont Community College
Request for Proposals #: 2026-Roof-C
Roof Replacement for C Building
Date of Issue: September 25, 2026
Proposal Opening Date: October 20, 2026
At 2:00 PM ET
Direct all inquiries concerning this RFP to:
Sandy Hoilman
Vice President for Administrative Services / CFO
Email: shoilman@wpcc.edu
Phone: 828-448-6025

STATE OF NORTH CAROLINA
Request for Proposals #
2026-Roof-C
______________________________________________________
For internal State agency processing, including tabulation of proposals, provide your company's eVP (Electronic Vendor
Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This page
will be removed and shredded, or otherwise kept confidential, before the procurement file is made available for
public inspection.
This page shall be filled out and returned with your proposal.
Failure to do so may subject your proposal to rejection.
___________________________________________________
Vendor Name
______________________________
Vendor eVP#
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered
Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor
Portal). If you do not have a Vendor number, register at
https://evp.nc.gov/SignIn
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2026-Roof-C
Proposal Number: Vendor: __________________________________________
STATE OF NORTH CAROLINA
Western Piedmont Community College
Refer ALL Inquiries regarding this RFP to the 2026-Roof-C
Request for Proposals #:
Procurement Lead through email
Proposals will be publicly opened: Tuesday, October 20, 2026
Using Agency: Commodity No. and Description:
Requisition No.:
EXECUTION
In compliance with this Request for Proposals (RFP), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish
and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.
By executing this proposal, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this proposal is submitted competitively and without collusion (G.S. 143-54),
none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of
the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor's knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this
RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with
more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.
As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning fair
employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any
Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,
specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the public
contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of this
response to the RFP, the undersigned certifies, for Vendor's entire organization and its employees or agents, that Vendor is not aware that any
such gift has been offered, accepted, or promised by any employees of your organization.
By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL TERMS
AND CONDITIONS incorporated herein. Failure to execute/sign proposal prior to submittal may render proposal invalid and it MAY
BE REJECTED. Late proposals shall not be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
VENDOR'S AUTHORIZED SIGNATURE*: DATE: EMAIL:
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Proposal Number: 2026-Roof-C Vendor: __________________________________________
VALIDITY PERIOD
Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by mutual
agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this RFP.
ACCEPTANCE OF PROPOSAL
If your proposal is accepted, all provisions of this RFP, along with the written results of any negotiations, shall constitute the written agreement
between the parties ("Contract"). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending
upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on
The attached certification, by ____________________________________________________________________.
(Authorized Representative of Western Piedmont Community College)
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Proposal Number: 2026-Roof-C Vendor: __________________________________________
Contents
1.0 PURPOSE AND BACKGROUND ............................................................................................. 4
1.1 CONTRACT TERM .................................................................................................................. 4
2.0 GENERAL INFORMATION ....................................................................................................... 4
2.1 REQUEST FOR PROPOSALS DOCUMENT........................................................................... 4
2.2 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS ............................... 4
2.3 RFP SCHEDULE ..................................................................................................................... 5
2.4 SITE VISIT or PRE-PROPOSAL CONFERENCE ................................................................... 5
2.5 PROPOSAL QUESTIONS ....................................................................................................... 5
2.6 PROPOSAL SUBMITTAL ....................................................................................................... 6
2.7 PROPOSAL CONTENTS ........................................................................................................ 6
3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS ....................................... 6
3.1 METHOD OF AWARD ............................................................................................................. 6
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION......... 6
3.3 PROPOSAL EVALUATION PROCESS ................................................................................... 7
3.4 EVALUATION CRITERIA ........................................................................................................ 7
3.5 INTERPRETATION OF TERMS AND PHRASES .................................................................... 8
4.0 REQUIREMENTS ..................................................................................................................... 8
4.1 PRICING .................................................................................................................................. 8
4.2 PERSONNEL ........................................................................................................................... 8
4.3 AGENCY INSURANCE REQUIREMENTS MODIFICATION ................................................... 8
4.4 SUBCONTRACTORS .............................................................................................................. 9
5.0 SPECIFICATIONS AND SCOPE OF WORK ............................................................................ 9
5.1 GENERAL ............................................................................................................................... 9
5.2 SCOPE OF WORK .................................................................................................................. 9
6.0 CONTRACT ADMINISTRATION............................................................................................... 9
6.1 CONTRACT MANAGER AND REVIEW MEETINGS ............................................................... 9
6.2 INVOICES .............................................................................................................................. 10
6.3 ACCEPTANCE OF WORK .................................................................................................... 10
6.4 DISPUTE RESOLUTION ....................................................................................................... 10
6.5 CONTRACT CHANGES ........................................................................................................ 10
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Proposal Number: 2026-Roof-C Vendor: __________________________________________
1.0 PURPOSE AND BACKGROUND
Western Piedmont Community College located at 1001 Burkemont Ave, Morganton NC has a building, the C Building, which was
built in 1964 that requires the roof to be replaced as it has reached its useful life. This request for proposal will include removal
of the current roof, inspection of existing membrane, and installation of replacement roof.
The intent of this solicitation is to award an Agency Contract.
1.1 CONTRACT TERM
The Contract term is determined as completed and acceptance of all requirements within the scope of work with an anticipated
completion date prior to December 31, 2026, unless otherwise agreed upon between the College and the Vendor. The Vendor
shall begin work under the Contract within 10 business days of the Effective Date.
Proposals shall be submitted in accordance with the terms and conditions of this RFP and any addenda issued hereto.
2.0 GENERAL INFORMATION
2.1 REQUEST FOR PROPOSALS DOCUMENT
This RFP is comprised of the base RFP document, any attachments, and any addenda released before Contract award, which are
incorporated herein by reference.
2.2 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions to Vendors, the North Carolina General Terms and Conditions, all
relevant exhibits and attachments, and any other components made a part of this RFP and comply with all requirements and
specifications herein. Vendors are also responsible for obtaining and complying with all Addenda and other changes that may be
issued in connection with this RFP.
If Vendors have questions, issues, regarding any component of this RFP, those must be submitted as questions in accordance with
the instructions in the PROPOSAL QUESTIONS Section. If the College determines that any changes will be made as a result of the
questions asked, then such decisions will be communicated in the form of an RFP addendum.
Vendor's proposal shall constitute a firm offer that shall be held open for the period required herein ("Validity Period" above).
The College may exercise in its discretion to consider Vendor proposed modifications. By execution and delivery of this
RFP Response, the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or
inadvertently, shall have no force or effect, and will be disregarded unless expressly agreed upon through negotiations
and incorporated by way of a Best and Final Offer (BAFO). Noncompliance with, or any attempt to alter or delete, this
paragraph shall constitute sufficient grounds to reject Vendor's proposal as nonresponsive.
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Proposal Number: 2026-Roof-C Vendor: __________________________________________
2.3 RFP SCHEDULE
The table below shows the intended schedule for this RFP. The College will make every effort to adhere to this schedule.
Event Responsibility Date and Time
Issue RFP College Friday, September 25, 2026
Mandatory Pre-Proposal Meeting/Site Visit College Tuesday, October 6, 2026 9:00 AM
Helmick Seminar Room (Moore Hall)
Submit Written Questions Vendor Tuesday, October 13, 2026 via email
shoilman@wpcc.edu
Provide Response to Questions College Thursday, October 15, 2006 via email
Submit Proposals / Bid Opening Vendor Tuesday, October 20, 2026 - 2:00 PM
Helmick Seminar Room (Moore Hall)
Contract Award College October 20, 2026 or soon as feasible after the bid
opening
2.4 SITE VISIT or PRE-PROPOSAL CONFERENCE
Mandatory Site Visit / Pre-Proposal Conference
Date: October 6, 2026
Time: 9:00 AM Eastern Time
Location: 1001 Burkemont Ave.
Moore Hall, Helmick Seminar Room (3rd floor)
Morganton, NC 28655
Contact #: 828-448-6025
Instructions: It shall be MANDATORY that a representative from each Vendor be present for a pre-proposal site visit / pre-
proposal conference. All attendees must sign in upon arrival and clearly indicate each prospective Vendor represented on the sign
in sheet. FAILURE TO ATTEND THE MANDATORY SITE VISIT / PRE-PROPOSAL CONFERENCE SHALL RESULT IN VENDOR'S
PROPOSAL BEING DEEMED NON-RESPONSIVE AND NOT CONSIDERED FOR AWARD.
The purpose of this visit is for all prospective Vendors to apprise themselves of the conditions and requirements which will affect
the performance of the work called for by this RFP.. No allowances will be made for unreported conditions that a prudent Vendor
would recognize as affecting the work called for or implied by this RFP.
Vendors are cautioned that any information released to attendees during the site visit, other than that involving the physical
aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this RFP, must be
confirmed by written addendum before it can be considered to be a part of this RFP and any resulting contract.
2.5 PROPOSAL QUESTIONS
Upon review of the RFP documents, Vendors may have questions to clarify or interpret the RFP in order to submit the best proposal
possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions by the "Submit Written
Questions" date and time provided in the RFP SCHEDULE Section above, unless modified by Addendum.
Questions related to the content of the solicitation, or the procurement process should be directed to the person on the title page
of this document. Vendors will enter "RFP # 2026-Roof-C - Questions" as the subject of the message.
Questions received prior to the submission deadline date, the College's response, and any additional terms deemed necessary by
the College will be posted in the form of an addendum and shall become an Addendum to this RFP. No information, instruction or
advice provided orally or informally by any College personnel, whether made in response to a question or otherwise in connection
with this RFP, shall be considered authoritative or binding. Vendors shall rely only on written material contained in the RFP and an
addendum to this RFP.
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Proposal Number: 2026-Roof-C Vendor: __________________________________________
2.6 PROPOSAL SUBMITTAL
IMPORTANT NOTE: This is an absolute requirement. Late bids, regardless of cause, will not be opened or considered, and will be
automatically disqualified from further consideration. Vendor shall bear the sole risk of late submission due to unintended or
unanticipated delay. It is the Vendor's sole responsibility to ensure its proposal has been received as described in this RFP by the
specified time and date of opening. Failure to submit a proposal in strict accordance with instructions provided shall constitute
sufficient cause to reject a Vendor's proposal(s). Solicitation responses are subject to Sealed Bidding requirements.
If confidential and proprietary information is included in the proposal, also submit one (1) signed, REDACTED copy of the
proposal. Such information may include trade secrets defined by N.C. Gen. Stat. 66-152 and other information exempted
from the Public Records Act pursuant to N.C. Gen. Stat. 132- 1.2. Vendor may designate information, Products, Services or
appropriate portions of its response as confidential, consistent with and to the extent permitted under the statutes and rules
set forth above. By so redacting any page, or portion of a page, the Vendor warrants that it has formed a good faith opinion,
having received such necessary or proper review by counsel and other knowledgeable advisors, that the portions determined
to be confidential and proprietary and redacted as such, meet the requirements of the Rules and Statutes set forth above.
However, under no circumstances shall price information be designated as confidential.
If the Vendor does not provide a redacted version of the proposal with its proposal submission, the Department may release
an unredacted version if a record request is received.
2.7 PROPOSAL CONTENTS
Vendors shall provide responses to all questions and complete all attachments for this RFP that require the Vendor to provide
information. Vendors shall provide authorized signatures where requested. Failure to provide all required items, or Vendor's
submission of incomplete items, may result in the College rejecting Vendor's proposal, in the College's sole discretion.
Vendor shall include the following items and attachments:
a) Title Page: Include the company name, address, phone number and authorized representative along with the Proposal
Number.
b) Completed and signed version of all EXECUTION PAGES, along with the body of the RFP.
c) Signed receipt pages of any addenda released in conjunction with this RFP, if required to be returned.
d) Completed version of ATTACHMENT: PRICING - Vendors standard quote or estimate on vendor letterhead.
3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS
3.1 METHOD OF AWARD
North Carolina G.S. 143-52 provides a general list of criteria the College shall use to award contracts, as supplemented by the
additional criteria herein. The Goods or Services being procured shall dictate the application and order of criteria; however, all
award decisions shall be in the College's best interest. All qualified proposals will be evaluated, and awards will be made to the
Vendor(s) meeting the specific RFP Specifications and submitting the lowest bid.
The College reserves the right to waive any minor informality or technicality in proposals received.
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION
While this RFP is under evaluation, the responding Vendor, including any subcontractors and suppliers, is prohibited from engaging
in conversations intended to influence the outcome of the evaluation. See Paragraph 29 of the Instructions to Vendors entitled
COMMUNICTIONS BY VENDORS.
Each Vendor submitting a proposal to this RFP, including its employees, agents, subcontractors, suppliers, subsidiaries and
affiliates, is prohibited from having any communications with any person inside or outside the using agency; issuing agency; other
government agency office or body (including the procurement lead named above, any department secretary, agency head,
members of the General Assembly and Governor's office); or private entity, if the communication refers to the content of Vendor's
proposal or qualifications, the content of another Vendor's proposal, another Vendor's qualifications or ability to perform a
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Proposal Number: 2026-Roof-C Vendor: __________________________________________
resulting contract, and/or the transmittal of any other communication of information that could be reasonably considered to have
the effect of directly or indirectly influencing the evaluation of proposals, the award of a contract, or both.
Any Vendor not in compliance with this provision shall be disqualified from evaluation and award. A Vendor's proposal may be
disqualified if its subcontractor and/or supplier engage in any of the foregoing communications during the time that the
procurement is active (i.e., the issuance date of the procurement until the date of contract award or cancellation of the
procurement). Only those discussions, communications or transmittals of information authorized or initiated by the issuing agency
for this RFP or inquiries directed to the procurement lead named in this RFP regarding requirements of the RFP (prior to proposal
submission) or the status of the award (after submission) are excepted from this provision.
3.3 PROPOSAL EVALUATION PROCESS
Only responsive submissions will be evaluated.
The College will conduct a One-Step evaluation of Proposals:
Proposals will be received according to the method stated in the Proposal Submittal Section above.
All proposals must be received by the issuing agency not later than the date and time specified in the RFP SCHEDULE Section
above, unless modified by Addendum. Vendors are cautioned that this is a request for offers, not an offer or request to
contract, and the College reserves the unqualified right to reject any and all offers at any time if such rejection is deemed to
be in the best interest of the College.
At the date and time provided in the RFP SCHEDULE Section above, unless modified by Addendum, the proposal from each
responding Vendor will be opened publicly and all offers (except those that have been previously withdrawn, or voided bids)
will be tabulated. The tabulation shall be made public at the time it is created. When negotiations after receipt of bids are
authorized pursuant to G.S. 143-49 and 01 NCAC 05B.0503, only the names of offerors and the Goods and Services offered
shall be tabulated at the time of opening. If negotiation is anticipated, cost and price shall become available for public
inspection at the time of the award. Interested parties are cautioned that these costs and their components are subject to
further evaluation for completeness and correctness and therefore may not be an exact indicator of a Vendor's pricing
position.
At their option, the evaluators may request oral presentations or discussions with any or all Vendors for clarification or to
amplify the materials presented in any part of the proposal. Vendors are cautioned, however, that the evaluators are not
required to request presentations or other clarification-and often do not. Therefore, all proposals should be complete and
reflect the most favorable terms available from the Vendor.
Upon completion of the evaluation process, the College will make award(s) based on the evaluation and post the award(s) to
the electronic Vendor Portal (eVP), https://evp.nc.gov, under the RFP number for this solicitation. Award of a Contract to one
Vendor does not mean that the other proposals lacked merit, but that, all factors considered, the selected proposal was
deemed most advantageous and represented the best value to the College.
The College reserves the right to negotiate with one or more Vendors, or to reject all original offers and negotiate with one or
more sources of supply that may be capable of satisfying the requirement, and in either case to require Vendor to submit a
Best and Final Offer (BAFO) based on discussions and negotiations with the College.
3.4 EVALUATION CRITERIA
In addition to the general criteria in G.S. 143-52 which may or may not be relevant to this RFP, all qualified proposals will be
evaluated, and award will be made to the Vendor(s) meeting the specific RFP Specifications and submitting the lowest bid, to result
in an award most advantageous to the College:
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Proposal Number: 2026-Roof-C Vendor: __________________________________________
3.5 INTERPRETATION OF TERMS AND PHRASES
This RFP serves two functions: (1) to advise potential Vendors of the parameters of the solution being sought by the College; and
(2) to provide (together with other specified documents) the terms of the Contract resulting from this procurement. The use of
phrases such as "shall," "must," and "requirements" are intended to create enforceable contract conditions. In determining
whether proposals should be evaluated or rejected, the College will take into consideration the degree to which Vendors have
proposed or failed to propose solutions that will satisfy the College's needs as described in the RFP. Except as specifically stated
in the RFP, no one requirement shall automatically disqualify a Vendor from consideration. However, failure to comply with any
single requirement may result in the College exercising its discretion to reject a proposal in its entirety.
4.0 REQUIREMENTS
This Section lists the requirements related to this RFP. By submitting a proposal, the Vendor agrees to meet all stated requirements
in this Section as well as any other specifications, requirements, and terms and conditions stated in this RFP. If a Vendor is unclear
about a requirement or specification, or believes a change to a requirement would allow for the College to receive a better
proposal, the Vendor is urged to submit these items in the form of a question during the question-and-answer period in accordance
with the Proposal Questions Section above.
4.1 PRICING
Proposal price shall constitute the total cost to the College for complete performance in accordance with the requirements and
specifications herein, including all applicable charges for handling, transportation, administrative and other similar fees.
INVOICES MAY NOT BE PAID UNTIL AN INSPECTION HAS OCCURRED AND THE GOODS OR SERVICES ACCEPTED.
4.2 PERSONNEL
Vendor warrants that qualified personnel shall provide Services under this Contract in a professional manner. "Professional
manner" means that the personnel performing the Services will possess the skill and competence consistent with the prevailing
business standards in the industry. Vendor will serve as the prime contractor under this Contract and shall be responsible for the
performance and payment of all subcontractor(s) that may be approved by the College. Names of any third-party Vendors or
subcontractors of Vendor may appear for purposes of convenience in Contract documents; and shall not limit Vendor's obligations
hereunder. Vendor will retain executive representation for functional and technical expertise as needed in order to incorporate
any work by third party subcontractor(s).
Should the Vendor's proposal result in an award, the Vendor shall be required to agree that it will not substitute key personnel
assigned to the performance of the Contract without prior written approval by the Contract Lead. Vendor shall further agree that
it will notify the Contract Lead of any desired substitution, including the name(s) and references of Vendor's recommended
substitute personnel. The College will approve or disapprove the requested substitution in a timely manner. The College may, in
its sole discretion, terminate the Services of any person providing Services under this Contract. Upon such termination, the College
may request acceptable substitute personnel or terminate the contract Services provided by such personnel.
4.3 AGENCY INSURANCE REQUIREMENTS MODIFICATION
A. Default Insurance Coverage from the General Terms and Conditions applicable to this Solicitation with a Certificate of Insurance
supplied to the College upon award of the contract showing amounts at a minimum as follows:
a) Workers Compensation $250,000
b) Commercial General Liability $500,000 Combined Single Limit
c) Automobile $250,000 Bodily injury and property damage
$250,000 Uninsured/under insured motorist
$ 2,500 Medical payment
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