ShareGateIFB

Location:	North Carolina
Posted:	Jun 17, 2026
Due:	Jul 7, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Solicitation No:	Doc1990633294
Publication URL:	To access bid details, please log in.

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STATE OF NORTH CAROLINA

North Carolina Department of

Information Technology

INVITATION FOR BIDS OR REQUEST FOR

QUOTE NO. DIT- 1990633294 -SHAREGATE

MIGRATION

Issue Date: 6/17/26

Refer ALL inquiries regarding this IFB to:

Kelley Fore, Procurement Specialist II

Kelley.fore@nc.gov

919-754-6665

See page 2 for mailing instructions.

Commodity Number: 43231513 – Office Suite

Software

Description: ShareGate’s migration engine with 25

machine activations

Using Agency: NCDIT

Requisition No.: N/A

OFFER AND ACCEPTANCE

The State seeks offers for the software and software support described in this solicitation. The State’s acceptance of

any offer must be demonstrated by execution of the acceptance found below and any subsequent Request for Best

and Final Offer, if issued. Acceptance shall create a contract having an order of precedence as follows: In cases of

conflict between documents comprising the contract, the order of precedence shall be (1) Best and Final Offers, if

any, (2) special terms and conditions specific to this solicitation, (3) specifications, (4) Department of Information

Technology Terms and Conditions of this solicitation, and (5) the agreed portions of the awarded Vendor’s offer. No

contract shall be binding on the State until an encumbrance of funds has been made for payment of the sums

due under the contract.

EXECUTION

In compliance with this solicitation and subject to all the conditions herein, the undersigned offers and agrees to furnish

any or all Services or goods upon which prices are offered, at the price(s) offered herein, within the time specified

herein. By executing this offer, I certify that this offer is submitted competitively and without collusion.

Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers are not acceptable.

OFFEROR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY, STATE & ZIP:

PRINT NAME & TITLE OF PERSON SIGNING:

TELEPHONE NUMBER: TOLL FREE TEL.

FAX NUMBER:

AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

Offer valid for sixty (60) days from date of offer opening unless otherwise stated here: ____ days

ACCEPTANCE OF OFFER

If any or all parts of this solicitation are accepted, an authorized representative of North Carolina Department of

Information Technology shall affix their signature hereto. A copy of this acceptance will be forwarded to the

successful vendor(s).

FOR STATE USE ONLY

Offer accepted and contract awarded _____________________________________, as indicated on attached certification,

by _____________________________________________ (Authorized representative of North Carolina Department of Information

Technology).

DIT- 1990633294 -SHAREGATE MIGRATION

TABLE OF CONTENTS

1.0 INTENT, USE, DURATION AND SCOPE .............................................................................................. 3

2.0 GENERAL INFORMATION .................................................................................................................... 3

2.2. OFFER SUBMITTAL ............................................................................................................................... 3

2.3. BASIS FOR REJECTION........................................................................................................................ 4

2.4. LATE OFFERS ....................................................................................................................................... 4

2.5. NON-RESPONSIVE OFFERS ................................................................................................................ 4

2.6. NOTICE TO VENDOR(S)........................................................................................................................ 5

2.7. E-PROCUREMENT SOLICITATION ....................................................................................................... 5

2.8. DISTRIBUTORS AND RESELLERS ....................................................................................................... 5

2.9. POSSESSION AND REVIEW ................................................................................................................. 5

2.10. BEST AND FINAL OFFERS (BAFO)..................................................................................................... 6

2.11. AWARD ................................................................................................................................................ 6

2.12. POINTS OF CONTACT......................................................................................................................... 6

3.0 SPECIFICATIONS ................................................................................................................................. 6

3.1. VENDOR STANDARD AGREEMENT(S) ................................................................................................ 6

3.2. VENDOR UTILIZATION OF WORKERS OUTSIDE U.S. – DISCLOSURE STATEMENT ....................... 7

3.3. E-VERIFY ............................................................................................................................................... 8

3.4 BRAND SPECIFIC PRODUCT................................................................................................................. 8

3.5. SECURITY SPECIFICATIONS ............................................................................................................... 8

3.6 ENTERPRISE ARCHITECTURE SPECIFICATIONS ............................................................................... 8

3.7 SPECIFICATIONS- RESERVED.............................................................................................................. 9

3.8. DELIVERY .............................................................................................................................................. 9

3.9. CONTRACT TERM ............................................................................................................................... 10

4.0 FURNISH AND DELIVER .................................................................................................................... 10

5.0 HISTORICALLY UNDERUTILIZED BUSINESSES .............................................................................. 11

6.0 DEPARTMENT OF INFORMATION TECHNOLOGY INSTRUCTIONS TO VENDORS ....................... 12

7.0 DEPARTMENT OF INFORMATION TECHNOLOGY TERMS AND CONDITIONS ............................. 14

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DIT- 1990633294 -SHAREGATE MIGRATION

1.0 INTENT, USE, DURATION AND SCOPE

The purpose of this Solicitation is to obtain pricing for and procure the ShareGate migration tool for

Microsoft 365 for the North Carolina Department of Information Technology (NCDIT). NCDIT is

requesting 25 machine activations applied to NCDIT for the ShareGate tool. This purchase addresses

the challenge of efficiently migrating and managing large volumes of data across multiple platforms,

which can otherwise lead to delays, data integrity issues, and increased operational costs. ShareGate’s

features are designed to streamline migration, optimize data, and strengthen governance for Microsoft

365 environments, including services such as SharePoint, Exchange Online, Google Workspace, Teams,

and OneDrive.

The benefits to NCDIT and the public we serve include improved reliability and security of data transfers,

reduced downtime during migrations, and enhanced compliance with data governance standards. By

leveraging ShareGate, NCDIT can ensure faster, more accurate migrations, minimizing disruptions to

critical services that citizens rely on.

Expected outcomes include:

• Successful migration of data with minimal errors and reduced manual intervention.

• Improved operational efficiency and cost savings through automation and optimization tools.

• Enhanced data governance and compliance, ensuring secure handling of sensitive information.

• Better continuity of services for state agencies and the public during technology transitions.

2.0 GENERAL INFORMATION

2.1 VENDOR QUESTIONS

All inquiries regarding the solicitation specifications or requirements are to be addressed to the contact

person listed on Page One of this solicitation. Vendor contact regarding this Solicitation with anyone

other than the contact person listed on Page One of this Solicitation may be grounds for rejection of said

Vendor’s offer.

Written questions concerning this Solicitation will be received until June 24, 2026 at 2:00pm Eastern

Time. They must be submitted to the contact person listed on Page One of this Solicitation. Please enter

“Questions Solicitation XXXX” as the subject for the message.

2.2. OFFER SUBMITTAL

Due Date:

Time:

July 7, 2026

2:00pm Eastern Time

IMPORTANT NOTE: It is the Vendor’s sole responsibility to upload their offer to the Ariba

Sourcing Module by the specified time and date of opening. Vendor shall bear the risk for late

electronic submission due to unintended or unanticipated delay, including but not limited to internet

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November 21, 2025

DIT- 1990633294 -SHAREGATE MIGRATION

issues, network issues, local power outages, or application issues. Vendor must include all the

pages of this solicitation in their response.

Sealed offers, subject to the conditions made a part hereof, will be received until 2:00pm Eastern

Time on the day of opening and then opened, for furnishing and delivering the commodity as

described herein. Offers must be submitted via the Ariba Sourcing Module with the Execution page

signed and dated by an official authorized to bind the Vendor’s firm. Failure to return a signed offer

shall result in disqualification.

Attempts to submit a proposal via facsimile (FAX) machine, telephone, email, email

attachments, or in any hardcopy format in response to this Bid SHALL NOT be accepted

and will automatically be deemed Non-Responsive.

a) Submit one (1) signed, original electronic offer via e-mail.

b) All File names should start with the Vendor name first, in order to easily determine all the files

to be included as part of the vendor’s response. For example, files should be named as follows:

Vendor Name-your file name.

c) File contents SHALL NOT be password protected, the file formats must be in .PDF, .JPEG,

.DOC or .XLS format, and shall be capable of being copied to other sources. Inability by the

State to open the Vendor’s files may result in the Vendor’s offer(s) being rejected as Non-

Responsive.

d) If the vendor’s proposal contains any confidential information (as defined in Attachment B,

Section 2, Paragraph #17), then the vendor must provide one (1) signed, original electronic

offer and one (1) redacted electronic copy.

Questions or issues related to using the Ariba Sourcing Tool itself can be directed to the North

Carolina eProcurement Help Desk at 888-211-7440, Option 2. Help Desk representatives are

available Monday through Friday from 7:30 AM EST to 5:00 PM EST.

2.3. BASIS FOR REJECTION

Pursuant to 9 NCAC 06B.0401, the State reserves the right to reject any and all offers, in whole or

in part; by deeming the offer unsatisfactory as to quality or quantity, delivery, price or service offered;

non-compliance with the specifications or intent of this solicitation; lack of competitiveness; error(s)

in specifications or indications that revision would be advantageous to the State; cancellation or

other changes in the intended project, or other determination that the proposed requirement is no

longer needed; limitation or lack of available funds; circumstances that prevent determination of the

best offer; or any other determination that rejection would be in the best interest of the State. Vendor

contact regarding this RFQ with anyone other than Kelley Fore, Procurement Specialist may be

grounds for rejection of said Vendor’s offer.

2.4. LATE OFFERS

Regardless of cause, late offers will not be accepted and will automatically be disqualified from

further consideration. It shall be the Vendor’s sole risk to ensure delivery at the designated office by

the designated time. Late offers will not be opened and may be returned to the Vendor at the expense

of the Vendor or destroyed if requested.

2.5. NON-RESPONSIVE OFFERS

Vendor offers will be deemed non-responsive by the State and will be rejected without further

consideration or evaluation if statements such as the following are included:

• “This offer does not constitute a binding offer”,

• “This offer will be valid only if this offer is selected as a finalist or in the competitive range”,

• “Vendor does not commit or bind itself to any terms and conditions by this submission”,

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November 21, 2025

DIT- 1990633294 -SHAREGATE MIGRATION

• “This document and all associated documents are non-binding and shall be used for discussion

purposes only”,

• “This offer will not be binding on either party until incorporated in a definitive agreement signed

by authorized representatives of both parties”, or

• A statement of similar intent.

2.6. NOTICE TO VENDOR(S)

The State objects to and will not be required to evaluate or consider any additional terms and

conditions not previously agreed to by the State and submitted with an Offeror’s response.

This applies to any language appearing in or attached to the document as part of the Offeror’s

response. By execution and delivery of this RFQ and response(s), the Offeror agrees that any

additional terms and conditions, whether submitted purposely or inadvertently, shall have no

force or effect.

2.7. E-PROCUREMENT SOLICITATION

This is an E-Procurement solicitation. See Paragraph #31 of the attached Department of

Information Technology Terms and Conditions.

a) General information on the E-Procurement service can be found at http://eprocurement.nc.gov/

b) Within two days after notification of award of a contract, vendor must register in NC E-

Procurement @ Your Service at the following web site: https://vendor.ncgov.com/vendor/login

c) As of the RFQ submittal date, the Vendor must be current on all E-Procurement fees. If the Vendor

is not current on all E-Procurement fees, the State may disqualify the Vendor from participation

in this RFQ.

2.8. DISTRIBUTORS AND RESELLERS

“Resellers” as used herein, refers to businesses that routinely sell or distribute Vendor’s Products,

and may include “Distributors”, “Value Added Resellers” (VARs), “Original Equipment

Manufacturers” (OEMs), Channel Partners, or such other designations. These businesses must be

approved by the State prior to placement of any orders. Any contract established will be subject to

this solicitation and any resulting Agreement(s), and to the terms and conditions of the State’s

competitive bidding process.

The Agency acknowledges that the Reseller has merely purchased the Third-Party Items for resale

or license to the Agency, and that the proprietary and intellectual property rights to the Third-Party

Items are owned by parties other than the Reseller (“Third Parties”). The Agency further

acknowledges that except for the payment to the Reseller for the Third-Party Items, all of its rights

and obligations with respect thereto flow from and to the Third Parties. The Reseller shall provide

the Agency with copies of all documentation and warranties for the Third-Party Items which are

provided to the Reseller. The Reseller shall assign all applicable third-party warranties for

Deliverables to the Agency.

2.9. POSSESSION AND REVIEW

During the evaluation period and prior to award, possession of the bids and accompanying

information is limited to personnel of the issuing agency, and to the committee responsible for

participating in the evaluation. Vendors who attempt to gain this privileged information, or to

influence the evaluation process (i.e. assist in evaluation) will be in violation of purchasing rules and

their offer will not be further evaluated or considered.

After award of contract the complete bid file will be available to any interested persons with the

exception of trade secrets, test information or similar proprietary information as provided by statute

and rule. Any proprietary or confidential information which conforms to exclusions from public

Page 5 of 25

November 21, 2025

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	Doc1990633294
Project Title:	ShareGateIFB
Description:	For the procurement of the ShareGate migration tool forMicrosoft 365 for the North Carolina Department of Information Technology (NCDIT)
Opening Date:	7/7/2026 2:00 PM
Posted Date:	6/18/2026
Status:	Open
Department:	DEPARTMENT OF INFORMATION TECHNOLOGY


Solicitation Number * Doc1990633294	Department DEPARTMENT OF INFORMATION TECHNOLOGY	Status Reason Open
Opening Date 2026-07-07T14:00:00.0000000	Posted Date * 2026-06-17T15:29:41.0000000Z	Primary Commodity Code Data services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Kelley Fore
Description For the procurement of the ShareGate migration tool forMicrosoft 365 for the North Carolina Department of Information Technology (NCDIT)