Request for Proposal: District-Wide Concrete Installation & Replacement

Request for Proposal: District-Wide Concrete Installation & Replacement

RFP Timeline

Issue Date: March 5, 2026
Proposal Due Date: 3/23/2026 at 2:00 p.m.
Project Award Date: 4/20/2026
Project Commencement: The work can begin as soon as a purchase order is issued and shall be completed by August 10, 2026. The district will work with the successful contractor on areas that can be worked on while school is in session. Areas that are not available will need to be worked on during breaks or after June 8, 2026.

Mandatory Pre-Bid Meeting: There will be a mandatory pre-bid meeting on March 12, 2026, 1:00 P.M at the Midland Public Schools Maintenance Shop (811 George St, Midland Michigan 48640). Please enter through the Transportation Public Entrance indicated above the door.

Site Visit: Contractors may walk the site to determine the scope of work, equipment and materials required, and square footage by setting up an appointment with Michael Moeggenberg before the bid opening:

Michael Moeggenberg
Director of Facilities and Operations
Midland Public Schools
989-923-5035
moeggenbergmj@midlandps.org

Bid Submission: All bids must be submitted on the attached bid form (linked below in RFP packet) and signed by the bidder.

Two (2) copies of the bid form should be addressed to the attention of:

Michael Moeggenberg
Director of Facilities and Operations
"Concrete Work 2026" 600 East Carpenter Street

Midland, Michigan 48640-5417

One (1) copy of the bid form should be retained for your files.  Questions should be referred to Michael Moeggenberg, Director of Facilities and Operations at 989-923-5035 or moeggenbergmj@midlandps.org .

RFP Documents

Scope of Work

Unless otherwise specified herein or shown on the Plans, all materials, procedures, and workmanship shall conform to the requirements of the MDOT 2013 Standard Specifications for construction.

Construction Methods:
• The sub-grade shall be formed by trenching or filling to the required elevation for bottom of concrete or to the bottom of the sub-base, if a sub-base is specified. The sub-grade shall be thoroughly tamped or otherwise compacted. A minimum of four inches of Class A sand is required, and if not present, be placed as sub-base.

• Before concrete is placed, the sub-grade shall be thoroughly wetted so that the sub-grade is uniformly moist, without forming wet or muddy spots.

• Sub-base consisting of sand or sand gravel, shall be placed under the structure, to a 4 inch depth.

• The forms shall be of wood or metal, straight and free from distortion, and of sufficient strength to resist springing during the process of depositing and finishing the concrete. The forms shall be the full depth of the concrete. They shall be set firmly on the sub-grade, true to the required line and grade, and be held in place by adequate stakes, and shall be thoroughly clean and free from foreign material. Approved flexible steel or wood forms may be used for sharp curves or special sections.

• Minimum thickness of the concrete is indicated on the drawings provided for each area to be replaced.

• The concrete shall be thoroughly spaded along the forms and joints before finishing operations are started. The concrete shall be alternately tamped and struck off with a proper strike board until all voids are removed and the surface has the required grade and cross section. The surface shall be floated with a steel float just enough to produce a smooth surface free from irregularities.

• All edges on all sidewalks shall be rounded to a radius of ¼ inch with an approved finishing tool. All joints shall be rounded with an approved double edging tool and have a radius of ¼ inch on each side. The surface shall be brushed lightly to produce a slightly roughened surface and remove the finishing tool marks. Curing of concrete shall be performed by use of one of the appropriate methods as specified for concrete curing agents in the MDOT Standard Specification for Construction dated 2013 in section 903.

• Backfilling shall be performed after the concrete has set sufficiently and the side forms have been removed. The space on both sides of the walk shall be backfilled with sound earth which shall be compacted and trimmed.

• Care shall be taken so as to not cause damage to Midland Public Schools property and any adjoining property with equipment or materials. Contractor is responsible for any damage to District or other property caused by their neglect.

• Clean-up shall be completed before final acceptance of the work. The Contractor shall clean the street surface, walk, gutters, fences, lawns, private property, right of way, and structures, leaving them in as good a condition as originally found, and shall remove all machinery, tools, surplus materials, temporary buildings and other temporary structures from the site.

Concrete Sawing:

This Work shall consist of sawing a neat joint with the Contractor. Application may occur primarily at locations where the existing sidewalk joint is not broken. Depth of cut shall be sufficient to ensure a clean breaking joint.

Joints:

Shall be constructed to provide for expansion and contraction of the concrete as follows:

• Joints shall be constructed true to line, with their faces perpendicular to the surface of sidewalk, and longitudinal joints shall be constructed parallel to centerline, unless otherwise required. When a sidewalk is constructed in partial width slabs, transverse joints in the succeeding slab shall be placed in line with like joints in the adjacent slab. In the case of widening an existing sidewalk, transverse joints shall be placed in line with the like joints in the existing sidewalk. All standard linear sidewalks shall have transverse joints located at five foot intervals.

• Expansion joints, ½ inch thick, extending to the full depth of the concrete, shall be placed between the concrete and the back of the abutting curb or gutter at intersections and at those locations where the concrete extends from a building or other rigid structure to the curb, and at intervals of no greater than fifty (50) feet. Expansion joint material shall be extended to the full depth of the joint and the top shall be slightly below the finished surface.

• Contraction joints shall be constructed by dividing the sidewalk into areas of approximately twenty-five square feet unless otherwise shown on the Plans. Insofar as feasible, the unit areas shall be square of not less than nine square feet.

Curb Installation:

Contractor shall follow curb details found on page eight (P-8) on the drawings included in this RFP.

Protection of concrete: Protection of concrete shall be performed in the following manner:

• The Contractor shall be responsible for the proper protection of the sidewalk until sufficiently hard.

• Protection against rain – The Contractor shall take such precautions as are necessary to protect the concrete from damage.

• Hot weather limitations – Casting of concrete during hot weather shall be limited by the temperature of the concrete at the time of placing. Concrete shall not be cast when the
temperature of the concrete is above 90º F.

Remove and Dispose of Existing Concrete Sidewalk:

Removal areas of sidewalk shall be indicated on the attached drawing with approximate measurements. Contractors are responsible for confirming measurements. This work shall consist of removing sidewalk to the nearest broken or sawed joint. Disturbance of the adjacent piece not to be removed will not be allowed. If an adjacent piece is disturbed, Contractor shall remove and replace at Contractor’s expense. Once the concrete is removed, Contractor shall be held responsible for protecting that area of the work with necessary and appropriate barricades.

Restoration:

All areas disturbed during the crosswalk reconstruction or sidewalk repair shall be restored at the contractors expense with topsoil, seed and mulch.

Notes:
The square footages are approximates and all contractors shall make their own field measurements prior to bidding. Your bid shall be based on your actual field measurements prior to bidding. Your bid shall be based on the actual field measurements and not on the approximate amounts of the square footages involved. No extras will be allowed because of the difference between the districts supplied square footages and the actual field measurements of the contractors.

Contractors Qualifications

Contractor must have five years of experience in this type or similar work.

Performance Bond

A Performance Bond by a qualified surety authorized to do business in Michigan in the amount of twenty-five percent (25%) of the Base Bid shall be provided by the successful contractor for each proposal or proposal combination.

Payment Bond

A Payment bond of twenty-five percent (25%) of the Base Bid shall be provided by the successful contractor for each proposal or proposal combination.

In order to bid on this RFP a contractor must hold a state project registration and any sub- contractor working on this job must also hold a state project registration. The successful
contractor is required by law to pay prevailing wage for this job. All documents pertaining to prevailing wage must be processed and the successful contractor must submit pay records for
each pay period to the district and to the Michigan Department of Labor and Economic Opportunity. All other prevailing wage laws in the State of Michigan must be adhered to for this
contract.

Payment

The successful bidder will be required to submit a pay application to receive payment. The district will have up to thirty (30) days to submit payment to the contractor for the work completed and materials on site.

Safety

The Contractor shall be responsible for compliance with all applicable federal and state laws, codes, and regulations, including but not limited to MIOSHA and the Right-to-Know.

Fines for MIOSHA Violations

If the District is assessed any fines for MIOSHA violations arising out of these contract services and attributable to the Contractor, the Contractor shall reimburse the district for these.

Permits

The contractor is required to obtain and pay for any required permits both state and local.

Insurance Requirements

The Contractor will provide the District with the required insurance certificates before the Contractor is awarded the contract. These certificates of insurance shall be submitted to the District’s Facilities Department.  Once contract is awarded Midland Public Schools will need to be added as an additional insured to the insurance policies.

Minimum Required Insurance Limits

Fire Damage: $100,000
Medical Expenses: $10,000
Personal & Adv. Injury
- Each Occurrence: $1,000,000
- Aggregate: $2,000,000
Products - Comp/Op Agg.: $1,000,000
Property Damage
- Each Occurrence: $1,000,000
- Aggregate: $2,000,000
Excess Liability (Umbrella)
- Each Occurrence: $2,000,000
- Aggregate: $4,000,000
Fidelity/Employee Dishonesty Bond: $50,000
Automobile Liability (Including Hired & Non-Owned) Personal Injury/Bodily Injury
- Each Occurrence: $1,000,000
- Or Combined Single Limit: $1,000,000
Property Damage
- Each Occurrence: $500,000

The Contractor must also provide all of its employees working on this contract with Workers’  Compensation insurance. The District will not be responsible for any job related injuries to the  Contractor’s employees. Contractor will provide the District with proof of insurance with at least the following coverage limits:

Minimum Limits

Coverage A Statutory
Coverage B as follows:
- Each Accident $500,000
- Disease - Policy Limit $1,000,000
- Disease - Each Employee $500,000

Owners Rights

The Board of Education reserves the right to accept or reject any or all item(s) in the bid; to accept or reject any or all bid(s); to waive any informalities therein; or for any reason, to award the contract to other than the low bidder.  If a unit price or extended price is obviously in error and the other is obviously correct, the incorrect price will be disregarded.  The district reserves the right to award the bid by location, to the low bidder of that location and to not award a location to any bidder.

All bids shall be firm for one hundred eighty days (180) from the date of the bid opening.  The successful bidder must include a signed “Iran Economic Sanctions Act Certification” a “Familial Relationship Disclosure” form and an Affidavit of Bidder-Compliance with School Safety Initiative Legislation (Enclosed with documents).

Instructions to Bidders

1. It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachment, and comply with all requirements specified within.
2. Bids received after the scheduled opening time will not be accepted.
3. The only bids accepted will be hard copy paper bids.
4. No bid may be withdrawn, changed or modified in any way for a period of one hundred eighty (180) calendar days from date of did opening.
5. Negligence on the part of the bidder in preparing the bid confers no rights for the withdrawal of the bid after it has been opened.
6. Bids received prior to time of opening will be kept securely unopened. No responsibility will be attached to school district employee who prematurely opens an incorrectly addressed bid proposal.
7. If either a unit price or extended price is obviously in error or the other is obviously correct, the incorrect price will be disregarded.
8. Midland Public Schools is exempt from state and federal taxes.
9. All bids are subject to acceptance by Midland Public Schools Board of Education which reserves the right to accept or reject any or all bids, to split awards by items, to waive irregularities or defects, and accept other than the low bid when deemed to be in the best interest of Midland Public Schools.
10. The laws of the State of Michigan shall govern rights, obligations, and remedies of the Parties under this bid and any agreement reached through this process.
11. All information included in a bid response is subject to the Freedom of Information Act and may be disclosed in its entirety after the formal, public bid opening has been completed.
12. By submission of the proposal, the bidder certifies that the pricing structure offered has been arrived at independently without consultation, communication, or agreement of such prices for the purpose of restricting competition with any other bidder or competitor.
13. The bidder agrees to hold and save Midland Public Schools, its officers, agents and employees harmless from liability of any kind, including costs and expenses, with respect to any claim, actin, cost or judgment for patent, copyright or trademark infringement arising out of the purchase or use of equipment, materials, supplies, or services covered by this bid document.
14. The contractor shall provide items of a minor nature, not specifically noted in these specifications, so as to provide a complete, operable and Owner acceptable service.
15. Contractors are required to comply with the Safety Rules and Accident Prevention plan. The district reserves the right to exclude any worker(s) from the job site(s) for violation of these work rules or any other such offenses deemed inappropriate by the District.
16. The contractor shall clean their job area daily and dispose of all trash and debris leaving the area broom clean.
17. It is the responsibility of the contractor/bidder to field verify all existing field conditions. Bidders shall inspect the work site and take such steps as may be reasonably necessary to ascertain the nature of the work; and general and local conditions which can affect the work or cost thereof. Failure to do so will not relieve the bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work.
18. The sites are available for your inspections by appointment.