Uniforms / Forsyth County Sheriff's Office

Location:	North Carolina
Posted:	Oct 20, 2026
Due:	Oct 28, 2026
Agency:	City of Winston-Salem
Type of Government:	State & Local
Category:	84 - Clothing, Individual Equipment, and Insignia
Solicitation No:	FB2780
Publication URL:	To access bid details, please log in.

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INVITATION FOR BID

UNIFORMS

Forsyth County Sheriff’s Office

Bids Will Be Opened

October 21st, 2026, at 10:00 a.m.

Purchasing Department

Suite 324 - City Hall Building

101 NORTH MAIN STREET

WINSTON-SALEM, NORTH CAROLINA

FB 2780

CITY/COUNTY PURCHASING DEPARTMENT

324 City Hall Building

Winston-Salem, NC 27101

INSTRUCTIONS FOR BIDDERS

The contacts relative to this bid are TaWanna A. Gates tawannag@cityofws.org (336) 747-6938,

and C. Steven Younts yountscs@fcso.us (336) 917-7314.

Bidders MUST have their bid delivered by the specified time and date. This IFB sets forth the minimum

requirements that all submissions shall meet. Failure to submit proposals in accordance with this request

may render the proposal unacceptable. Costs incurred by any Bidder in the preparation of his/her

response to the IFB are the responsibility of the Bidder and will not be reimbursed by Forsyth County.

Bidders shall not include any such expenses as part of their proposals.

Bids MUST be on the standard forms as furnished in this bidding document by the City/County

Purchasing Department.

All bids must be received not later than October 21st, 2026, at 10:00 a.m.

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Notice to Bidders

UNIFORMS

BIDS AND BIDDING PROCESS TERMS

It is the policy of the City of Winston-Salem & Forsyth County that an employee, officer, or agent of the

City/County may not participate in any manner in the bidding, awarding, or administering of contracts in

which they, or a member of their immediate family, their business partner, or any organization in which

they serve as an officer, director, trustee, or employee, have a financial interest.

The successful bidder must comply with all provisions of the Americans with Disabilities Act (ADA)

and all rules and regulations promulgated thereunder. By submitting a bid, the successful bidder agrees

to indemnify the City/County from and against all claims, suits, damages, costs, losses, and expenses in

any manner arising out of, or connected with, the failure of the Company, its subcontractors, agents,

successors, assigns, officers, or employees to comply with the provisions of the ADA or the rules and

regulations promulgated thereunder.

All bids must be firm and not subject to increase, unless specified within the provisions of this Invitation

for Bid (IFB) and mutually agreed upon by the City/County and the proposer.

No special inducements will be considered that are not a part of the original bidding document.

City/County Rights and Options

The City/County, at its sole discretion, reserves the following rights:

• To supplement, amend, substitute or otherwise modify this IFB at any time

• To cancel this IFB with or without the substitution of another IFB

• To take any action affecting this IFB, this IFB process, or the uniforms subject to this IFB that

would be in the best interests of the City/County

• To issue additional requests for information

Public Records

Any material submitted in response to this IFB will become a “public record” once the bidder’s

document(s) is opened and the bidder is determined to be a participant in the solicitation process and

shall be subject to public disclosure consistent with Chapter 132, North Carolina Statutes. Bidders must

claim any applicable exemptions to disclosure provided by law in their response to this IFB. Bidders

must identify materials to be protected and must state the reasons why such exclusion from public

disclosure is necessary and legal. The City/County reserves the right to make all final determination(s)

of the applicability of North Carolina General Statutes § 132-1.2, Confidential Information.

Familiarity with Laws and Ordinances

The submission of a bid on the uniforms requested herein shall be considered as a representation that the

bidder is familiar with all federal, state, and local laws, ordinances, rules and regulations which affect

those engaged or employed in the provision of such services, or equipment used in the provision of such

services, or which in any way affects the conduct of the provision of such services; and no plea of

misunderstanding will be considered on account of ignorance thereof. If the bidder discovers any

provisions in the IFB documents that are contrary to or inconsistent with any law, ordinance, or

regulation, it shall be reported to the City/County in writing without delay.

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Ethics Policy / Code of Conduct

The City of Winston-Salem & Forsyth County has established guidelines for ethical standards of

conduct for City/County representatives and to provide guidance in determining what conduct is

appropriate in particular cases. City/County representatives should maintain high standards of personal

integrity, truthfulness, honesty, and fairness in carrying out public duties; avoid any improprieties in

their roles as public servants including the appearance of impropriety; and never use their position or

power for improper personal gain. In establishing an ethics policy, the City of Winston-Salem & Forsyth

County desires to protect the public against decisions that are affected by undue influence, conflicts of

interest, or any other violation of these policies, as well as promote and strengthen the confidence of the

public in their governing body. For a complete review of the City Policy, click the following link.

http://www.cityofws.org/Home/Departments/Purchasing/Articles/Bids

DETAILED SPECIFICATIONS: Detailed specifications for uniforms are included with the bid

request. Bids are to be submitted in accordance with the attached specifications and these Special Terms

and Conditions, both of which require doing all that is necessary, proper, or incidental to the furnishing

of the uniforms identified herein. All things not expressly stated in the attached specifications or Special

Terms and Conditions but involved in carrying them out must be included in the proposal as though they

were specifically stated.

NOTICE TO BIDDERS: All bids are subject to the provisions of the instructions to Bidders, special

terms and conditions specific to this Invitation for Bids, the specifications, and General Contract Terms

and Conditions. The City of Winston-Salem & Forsyth County objects to and will not evaluate or

consider any additional terms and conditions submitted with a bidder response. This applies to any

response appearing in or attached to the document as part of the bidder’s response. DO NOT ATTACH

ANY ADDITIONAL TERMS AND CONDITIONS. By execution and delivery of a proposal, the

bidder agrees that any additional terms and conditions, whether submitted purposely or inadvertently,

shall have no force or effect. It shall be the bidder’s responsibility to read this entire document, review

all enclosures and attachments, and comply with all requirements specified herein.

GENERAL REQUIREMENTS: The uniforms furnished shall be new and unused and the

manufacturer's latest listed and published stock model, or models which meet all the applicable

requirements of these specifications. Specifications may require that certain makes and models of

vehicles, auxiliaries and/or accessories be provided.

BIDDERS SUBMITTALS: Bidder must furnish all information requested herein including descriptive

literature and/or complete specifications covering the products offered. Reference to literature submitted

with a previous bid will not satisfy this provision. Bids, which do not comply with these requirements,

will be subject to rejection. All documents submitted should bear the name of the bidder.

EXPENSES INCURRED IN PREPARING BID: The City of Winston-Salem & Forsyth County

accepts no responsibility for any expense incurred by the bidder in the preparation and presentation of a

bid. Such expenses shall be borne exclusively by the bidder.

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CONTRACT/AWARD: Pursuant to the laws governing public contracts in North Carolina, the

successful bidder’s/vendor’s response to this Invitation for Bids and Proposals and any addenda thereto,

plus the execution of a Contract/Agreement with Forsyth County for the proposed goods and/or services

shall constitute a binding contract.

PURCHASE OF ADDITIONAL OR LESS ITEMS: Subject to the successful bidder’s acceptance,

the City/County reserves the option to purchase additional or less uniforms per the bid estimated

quantities in this Invitation for Bids and Proposals. This bid may also be utilized by other entities per

NCGS to piggyback at the sole discretion of the vendor.

INDEMNIFICATION: The bidder/vendor covenants to save, defend, keep harmless, and indemnify the

City of Winston-Salem & Forsyth County and all of its officers, departments, agencies, agents, and

employees from and against all claims, loss, damage, injury, fines, penalties and cost - including court

costs and attorney's fees, charges, liability, and exposure, however, caused resulting from, arising out of,

or in any way connected with the bidder’s/vendor’s negligent performance or nonperformance of the

terms of the contract.

WARRANTY (does not apply): Bidder to include the warranty provisions as outlined in bid

specifications.

TAX EXEMPTIONS: The City of Winston-Salem & Forsyth County are exempt from Federal Excise

Tax but not from State and Local Sales Tax. Sales tax should not be included in bid prices but may be

added as a separate item.

DELIVERY: Delivery shall be made FOB

EVALUATION AND SELECTION OF BIDS: The evaluation of vendor bids shall center on the

match between the stated specifications and other requirements included in the final bid request and the

lowest responsible vendor's price proposal, with consideration of past performance, service record, and

reliability. The price proposal shall be determined by multiplying the unit price by the estimated quantity

for the full contract term to calculate the grand estimated total. The statutory provisions controlling

purchasing by local governments in N. C. (GS 143) include selection standards for use in the making of

awards. The provision reads, “All contracts shall be awarded to the lowest responsible, responsive

bidder, taking into consideration quality, performance, and the time specified in the bids for the

performance of the contract". The City of Winston-Salem & Forsyth County reserves the right to accept

or reject any or all bids and proposals and further specifically reserves the right to make the award or

awards in the best interest of the City of Winston-Salem & Forsyth County.

INTERPRETATION OF DOCUMENTS

Should any bidder find any discrepancies in, or omission from, the specifications or other contract

documents, or should the bidder be in doubt as to their meaning, he shall at once notify TaWanna A.

Gates (336) 747-6938 tawannag@cityofws.org and obtain an interpretation or clarification prior to

submitting his bid. Any request for interpretation or clarification given in accordance with this provision

shall be in writing.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	FB2780
Bid Title:	Uniforms / Forsyth County Sheriff's Office
Category:	Formal Bids
Status:	Open

Uniforms / Forsyth County Sheriff's Office

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