HVAC - Planned Service Agreement (Year 2) - Renewal - WDC
| Location: | Ohio |
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| Posted: | Dec 1, 2025 |
| Due: | Dec 5, 2025 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000034823 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000034823 |
| Solicitation Name: | HVAC - Planned Service Agreement (Year 2) - Renewal - WDC |
| Original Begin Date: | 10/30/2025 10:08:30 AM |
| Begin Date: | 12/1/2025 11:14:27 AM |
| End Date: | 12/5/2025 4:00:00 PM |
| Inquiry End Date: | 12/4/2025 5:00:00 PM |
| Commodity: | Heating and cooling and air conditioning HVAC installation and maintenance service |
| MBE Set Aside: | MBE Set Aside |
| Agency: | DDD106010 ITS DDS OFFICE FRAN1 |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Quick Quote |
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000034823
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Solicitation Name
HVAC - Planned Service Agreement (Year 2) - Renewal - WDC
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RFx Type
Quick Quote
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
2
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MBE Set Aside
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Begin Date
12/1/2025 11:14:27 AM (ET)
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Amendment?
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End Date
12/5/2025 4:00:00 PM (ET)
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Inquiry End Date
12/4/2025 5:00:00 PM
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Summary
This quote is for the Ohio Department of Developmental Disabilities
Shipping will need to come directly to: Warrensville Developmental Disabilities Information Technology Services Attn; Kim Lewis / Corey Cotton 4325 Green Rd. Cleveland, Ohio 44128 Contact Information: Kim Lewis 614-369-4083 HVAC Planned Service Agreement for our locations at WDC Renewal Dates: 12/1/25 – 11/30/26 Service Delivery – Local customer service agent responsible for the agreement scope and our facility procedures and protocols. Summary of services and options Equipment List (In-use) Warrensville Developmental Center (WDC) – 4325 Green Rd., Cleveland, Ohio 44128 |
Predecessor Contract
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Process
RFQ – HVAC – Planned Service Agreement – Renewal (Year 2) – WDC
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Ship To
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1 Record(s)
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0 Record(s)
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Attachment Preview
RFQ – HVAC – Planned Service Agreement – Renewal (Year 2) – WDC
AN ACTUAL QUOTE WILL NEED TO BE ATTACHED IN OHIOBUYS
Quote needs to be dated with expiration at least 90-days out
Please reference contract # and Product ID # on quote.
This will be awarded to the lowest, responsible, and responsive bidder.
This quote is for the Ohio Department of Developmental Disabilities
Shipping will need to come directly to:
Warrensville Developmental Disabilities
Information Technology Services
Attn; Kim Lewis / Corey Cotton
4325 Green Rd.
Cleveland, Ohio 44128
Contact Information:
Kim Lewis
614-369-4083
HVAC Planned Service Agreement for our locations at WDC
Renewal Dates: 12/1/25 – 11/30/26
Service Delivery – Local customer service agent responsible for the agreement scope and our facility procedures and protocols.
• Scheduling – Preventative maintenance service
• Emergency Services – Provide 7 days a week, 24 hours a day, 365 days a year.
o During normal business hours, emergency service will be coordinated by the customer service agent.
o After hours, weekends, and holidays, emergency service numbers should be available to vendors to contact after-hours call center and on-call technicians are dispatched as needed.
• Communication – Detailed communication plan should be provided along with main contacts.
• Approval process for non-covered items
o No work will be performed outside of the agreement scope without prior approval
Summary of services and options
• During comprehensive and operational inspections, vendors will perform routine checks of the equipment for common issues caused by normal wear and tear on the equipment.
• Routine Maintenance, such as lubrication, cleaning and tightening connections.
• Install Updates supplied with Software Subscription
o Install software upgrades to keep the system up to date.
• Metasys Software Subscription
o Provide the most recent software release allowed by the hardware and operating systems of existing computers and servers for the number of years specified.
• Customer Portal / Service Information Access
Equipment List (In-use)
Warrensville Developmental Center (WDC) – 4325 Green Rd., Cleveland, Ohio 44128
• Product: Controls Software, Supervisory/Server/UI, ADX
o Qty 1 – Coverage Level: Basic
o Qty 1 – ADX 10-User Site Dir Software Subscription 1-year – Subscription Only
o Qty 1 – Install NxE software (supplied with Software upgrade/subscription) – 6 to 20 NxE’s
• Product: Controls, Building Automation System, Server, ADX
o Qty 1 – Coverage Level: Basic
o Qty 1 – PVT Auto scan Installation & Yearly update
o Qty 4 – Comprehensive (Connected)
o Qty 2 – Site Analysis Review
o Qty 1 – Connected Controls Technology and Support Fee
o Qty 2 – Operational (Connected – Remote)
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