DRC - 5000 LB Electric Forklift with Trade-In Value for OPI SCI Janitorial Warehouse - DRC260102
| Location: | Ohio |
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| Posted: | Jan 20, 2026 |
| Due: | Feb 5, 2026 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000036413 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000036413 |
| Solicitation Name: | DRC - 5000 LB Electric Forklift with Trade-In Value for OPI SCI Janitorial Warehouse - DRC260102 |
| Original Begin Date: | 1/20/2026 12:00:00 AM |
| Begin Date: | 1/20/2026 12:00:00 AM |
| End Date: | 2/5/2026 12:00:00 PM |
| Inquiry End Date: | 1/30/2026 12:00:00 PM |
| Commodity: | Forklifts |
| MBE Set Aside: | MBE Set Aside |
| Agency: | DRC-Dept of Rehab & Corrections |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Request for Quote (RFQ) |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000036413
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Solicitation Name
DRC - 5000 LB Electric Forklift with Trade-In Value for OPI SCI Janitorial Warehouse - DRC260102
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RFx Type
Request for Quote (RFQ)
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
1
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MBE Set Aside
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Begin Date
1/20/2026 12:00:00 AM (ET)
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Amendment?
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End Date
2/5/2026 12:00:00 PM (ET)
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Inquiry End Date
1/30/2026 12:00:00 PM
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Summary
OPI is seeking proposals for the purchase of one (1) 5000 lb. electric forklift with a trade-in of two used electric forklifts. The delivery location is the OPI Janitorial Shop Warehouse located at the Southeastern Correctional Institution in Lancaster, OH. |
Predecessor Contract
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Process
Offerors must review the attached RFQ documents, follow the instructions provided in the document, and submit all required documentation via OhioBuys.
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Ship To
P006333 DRC-OMP-526 SCI WAREHOUSE SCI c/o SCI Warehouse Lancaster
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1 Record(s)
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0 Record(s)
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Solicitation Documents
7 Record(s)
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Attachment Preview
INVITATION TO BID
DRC260102
The Ohio Department of Rehabilitation and Correction is requesting proposals for:
ODRC – 5000 LB Electric Forklift with Trade-In Value for OPI SCI Janitorial
Warehouse
Please see OhioBuys Sourcing Project SRC0000036413 for all applicable dates and times.
No proposals will be accepted after the OhioBuys sourcing project closing time and date.
OHIOBUYS
STATE OF OHIO ONLINE PURCHASING SOLUTION. OhioBuys provides the primary platform for Supplier partners to
engage in procurement activities with the State of Ohio. For additional information on submitting proposals see the
“Viewing and Responding to Solicitations” Learner Guide or the “Viewing and Responding to Solicitations” Supplier
Training Video linked below.
Learner Guide
https://das.ohio.gov/Portals/0/DASDivisions/GeneralServices/Procurment/pdf/S-
LG.2%20Ohio%20Buys%20Viewing%20and%20Responding%20to%20Solicitations%20LG%20v1.9.pdf?ver=D89k3Z2q
EVzArAN9EzaVdQ%3d%3d
Viewing and Responding to Solicitations
https://www.youtube.com/watch?v=K6iE32BUMJ0&feature=youtu.be
INQUIRIES. Offerors may make inquiries regarding this ITB any time during the inquiry period listed in the Calendar of
Events. To make an inquiry, Offerors must login to OhioBuys, navigate to the solicitation, open the Inquiry tab and submit
their inquiry.
Offerors will not receive a personalized e-mail response to their question, nor will they receive notification when the
question has been answered.
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Offerors may view inquiries and responses on the OhioBuys Public Solicitations page by opening the Solicitation Overview
and navigating to the inquiries section of that page. ODRC will try to respond to all inquiries within 48 hours of receipt,
excluding weekends and State holidays. ORDC will not respond to any inquiries received after 4:00 pm. on the inquiry
end date.
PURPOSE. The Ohio Department of Rehabilitation and Correction (ODRC) is soliciting competitive sealed bids raw
material garment fabric and cloth sheeting and this ITB is the result of that request. If a suitable offer is made in response
to this ITB, the State of Ohio (State), through ODRC, may enter into a contract (the Contract) to have the selected Offeror
(the Contractor) perform all or part of the Project (the Work). This ITB provides details on what is required to submit a bid
for the Work, how the State will evaluate the Bids, and what will be required of the Contractor in performing the Work.
This ITB also gives the estimated dates for the various events in the submission process, selection process, and
performance of the Work. While these dates are subject to change, prospective Offerors must be prepared to meet them
as they currently stand.
Once awarded, the term of the Contract will be from the award date through June 30, 2026 or upon delivery of requested
item, whichever occurs first.
Any failure to meet a deadline in the submission or evaluation phases and any objection to the dates for performance of
the Project may result in ODRC refusing to consider the Proposal of the Offeror.
BACKGROUND. The Ohio Department of Rehabilitation & Corrections (ODRC), as established under House Bill 494,
with responsibilities defined in Ohio Revised Code 5120 oversees the supervision of over 44,900 offenders in Ohio at 28
state prisons, which includes 3 prisons operating as private prisons, contracted to the agency. The institutions vary in level
of security and include corrections reception centers, correctional camps, and pre-release centers. The mission of ODRC
is to reduce recidivism among those we touch. The values of the agency are aligned to support the mission of the agency.
The values of the agency are as follows: (1) Take care of our staff; they will transform our incarcerated population (2) One
team-one purpose (3) Civility towards all and
(4) Hope is job one.
Final responsibility for operation of the Department rests with the Governor who appoints the Director. The Department's
Director serves at the pleasure of the Governor. The Director has full power and authority in the supervision and control of
the Department's affairs and is its chief administrative officer.
Ohio Penal Industries (OPI) is a division of the Ohio Department of Rehabilitation and Correction. The OPI Janitorial Shop,
operating out of the Southeastern Correctional Institution (SCI) employs incarcerated adults to produce janitorial cleaning
chemical supplies for all ODRC location, other State of Ohio agencies, and other local government entities.
Scope of Work
DRC260102 is initiated for the purchase one (1) 5000 lb. electric forklift with a trade-in of two used electric forklifts and
accompanying charging units. Pictures of the trade-in items will be attached to the Documents section of the OhioBuys
sourcing project.
Offeror Requirements:
• Submit a bid for one (1) 5000 lb. electric forklift that meets the standards identified in the ITB.
• Certify ability to complete the project and ship the merchandise within 30 days after receipt of signed contract.
• Describe experience of firm in providing material handling equipment similar to this ODRC project.
• Affirm understanding of project requirements.
• Indicate willingness to comply with State of Ohio Contract Terms and Conditions, as provided and follow ODRC
policies.
• Provide information pertaining to warranty for materials.
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Agency Requirements
• Prepare space in advance for delivery.
• Provide copies of all relevant policies and procedures.
• Provide any necessary contractor orientation prior to delivery.
• Provide any escorts required to accompany the vendor’s staff.
• Approve passes for clearance of contractor supplies into facility.
• Review product at completion for acceptance.
Delivery Locations
All items on this Invitation to Bid are subject to shipment to either of the following locations:
OPI Janitorial Shop Warehouse
Southeastern Correctional Institution
5900 BIS Road SW
Lancaster, OH 43130
Items Listing: See “Detailed Specifications” section below
Item Description
Clark SE25T or Equivalent 5000 lb. Electric
1 Forklift with accompanying Battery and Charger
UOM
Each
Quantity
1
Detailed Specifications:
• Load Capacity
5,000 lb
• Upright Height
Triple MFH 188” OHL 82.8” FL 59”
• Carriage or Integral Sideshifter 41” Wide, Class II
• Sideshifter
41” Sideshifter, 39” FS / 41” OW / 8” Total Sideshift
• Load Backrest
48” High
• Forks
42” x 4” x 1.5”
• Mast Tilt
5º Back / 6º Forward
• Overhead Guard
Standard 86.9” High
• Battery
Voltage: 36 volts;
Amp Hour Capacity: 680
• Charger
Phase: Three
Line Voltage: 480 Volts
• Warranty
At least 2 years / 4,000 Hours on Basic Truck, 3 Years / 6,000 Hours on Major
Components.
Trade-In Items
Unit
Description
Serial No.
Condition
1
1993 Crown Electric Forklift Model 30SCTT-172 1A161840
Poor
1
1993 Crown Electric Forklift Model 30SCTT-172 1A127855
Poor
Cost Summary
ODRC – 5000 LB Electric Forklift with Trade-In Value for OPI SCI Janitorial Warehouse
Item
1
2
3
Description
Clark SE25T or Equivalent 5000 lb. Electric
Forklift with accompanying Battery and
Charger
Less Trade-In of 1993 Crown Electric Forklift
Model 30SCTT-172, SN 1A161840
Less Trade-In of 1993 Crown Electric Forklift
Model 30SCTT-172, SN 1A127855
Total Cost
UOM
Each
Each
Each
--------
----
Quantity
1
1
1
----------------
Unit
Cost/Trade
In Value
Total
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Standards are included with item, where applicable
Note: Provide all costs related to completing projects. Shipping must be
included in the cost.
Please provide your expected delivery terms after receipt of
order in your OhioBuys proposal.
Total bid is all inclusive, including all shipping, tariff, and other charges.
Provide a separate itemized listing of all proposed materials.
Payment Terms are Net 30.
Fiscal Year 2026 equals July1, 2025 through June 30, 2026
Fiscal Year 2027 equals July1, 2026 through June 30, 2027
All costs must be in U.S. Dollars.
The State will not be responsible for any costs not identified.
There will be no additional reimbursement for travel or other related expenses.
BACKGROUND CHECKS
A Background check (LEADS) shall be completed on any individual contractor and may be conducted on anyone coming
into a correctional facility to provide supplies or services, prior to the contracted services being performed. Information
obtained from the background check shall be used to determine whether a contract may be awarded. ODRC will consider
all aspects of an individual's record and will give consideration to individuals with a criminal record. The cost of the
investigation will be the responsibility of the ODRC. Staff names shall be provided by the awarded Contractor to ODRC
within one week of contract award.
Awarded personnel must comply with current, and future state, federal and local laws, court orders, administrative
regulation, administrative directives, and policies and procedures of the ODRC and its respective institutions. DRC policies
can be viewed at: http://www.drc.ohio.gov/web/drc_policies/drc_policies.htm.
INVITATION TO BID INSTRUCTIONS
OhioBuys provides the primary platform for Supplier partners to engage in procurement activities with the State of Ohio.
Instructions, Terms and Conditions for Bidding that apply to the solicitation are attached.
SPECIAL INSTRUCTIONS TO BIDDERS
This will be an all-inclusive bid. Please list all fees on the Cost Summary (bid form).
DESCRIPTIVE LITERATURE
The Bidder may be required to submit descriptive literature of the supplies or services being offered. If requested, the
literature will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not provided
as part of the bid response, the Bidder must provide said literature within seven (7) calendar days after request/notification
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by the Office of Procurement Services to do so. Failure of the bidder to furnish descriptive literature either as part of their
bid response or within the time specified herein will deem the bidder not responsive.
CONTRACT AWARD
The contract will be awarded to the lowest responsive and responsible bidders. The estimated cost will be determined by
multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a
total for all items. Failure to bid on all items may result in the bidder being deemed not responsive. However, at the
discretion of ODRC, the contract may be awarded to multiple contractors in the order of lowest responsive and
responsible.
EVALUATION
Bids will be evaluated in accordance with Article I-15 of the “Instructions to Bidders.”
STANDARD CONTRACT - TERMS AND CONDITIONS
(Terms and Conditions for Entities Under State of Ohio May Differ)
A. INSTITUTIONAL SECURITY REQUIREMENTS. Due to institutional security requirements, available hours to perform services
or render supplies may be limited. The Contractor and Agency staff will negotiate a mutually agreeable schedule to provide
services/render supplies. The Contractor recognizes the security requirements for entering a correctional institution and
acknowledges receipt of the “Standards of Conduct for Contractors”. By signing this Contract, the Contractor agrees to comply
with these standards and with safety rules and procedures.
B. INDEPENDENT CONTRACTOR ACKNOWLEDGEMENT. It is fully understood and agreed that Contractor is an independent
contractor and is not an agent, servant, or employee of the Agency or the State of Ohio. Contractor declares that it is engaged as
an independent business and has complied with all applicable federal, state, and local laws regarding business permits and
licenses of any kind, including but not limited to any insurance coverage, workers’ compensation, or unemployment compensation
that is required in the normal course of business and will assume all responsibility for any federal, state, municipal or other tax
liabilities. Additionally, Contractor understands that as an independent contractor, it is not a public employee and is not entitled to
contributions from the Agency or the State of Ohio to any public employee retirement system.
Contractor acknowledges and agrees any individual providing services or rendering supplies under this Contract is not a public
employee for purposes of Chapter 145 of the Ohio Revised Code. Unless Contractor is a “business entity” as that term is defined
in Section 145.037 of the Ohio Revised Code (“an entity with five or more employees that is a corporation, association, firm,
limited liability company, partnership, sole proprietorship, or other entity engaged in business”) Contractor shall have any individual
performing services or rendering supplies under the Contract complete and submit to the Ordering Agency the Independent
Contractor/Worker Acknowledgement form.
Contractor’s failure to complete and submit the Independent Contractor/Worker Acknowledgement prior to commencement of the
work, service or deliverable, provided under this Contract, shall serve as Contractor’s certification that Contractor is a “Business
entity” as the term is defined in Section 145.037 of the Ohio Revised Code.
C. CONTRACTOR TRAINING: If applicable, Agency shall provide Contractor the necessary orientation and a copy of the relevant
Agency’s policies and procedures by which Contractor is expected to abide while on Agency premises.
D. APPROPRIATION OF FUNDS. The Agency’s funds and validity of this Contract are contingent upon the availability of lawful
appropriations by the Ohio General Assembly. If the General Assembly fails at any time to continue funding for the payments or
any other obligations due by the Agency under this Contract, the Agency will be released from its obligations on the date funding
expires. If appropriations are approved, the Agency may continue this Contract past the current biennium by issuing written notice
of continuation to the Contractor. Any obligations of the Agency are subject to Section 126.07 of the Ohio Revised Code.
E. CONFLICT OF INTEREST/ETHICS. Contractor represents, warrants and certifies that it and its employees engaged in the
administration or performance of this Contract are knowledgeable of and understand the Ohio Ethics and Conflict of Interest laws
including but not limited to Chapter 102 and Sections 2921.42 and 2921.43 of the Ohio Revised Code. Contractor further
represents, warrants, and certifies that neither Contractor nor any of its employees will do any act that is inconsistent with such
laws.
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State Government of Ohio
Bid Due: 6/11/2026
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