RFB-COP-10-26-02 JANITORIAL SERVICES
| Location: | New York |
|---|---|
| Posted: | Oct 20, 2026 |
| Due: | Nov 13, 2026 |
| Agency: | Poughkeepsie city |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFB-COP-10-26-02 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFB-COP-10-26-02
|
| Bid Title: |
RFB-COP-10-26-02 JANITORIAL SERVICES
|
| Category: | Request for Bids (RFB) |
| Status: | Open |
|
Attachment Preview
CITY OF POUGHKEEPSIE
POUGHKEEPSIE, NEW YORK
RFB-COP-10-26-02
Janitorial Services at Various City of Poughkeepsie Locations
Ernest Henry
Evan Menist
Terriciena Brown
Nathan Shook
Hon. Yvonne Flowers, Mayor
Joseph Donat, City Administrator
Council Member at Large: Da’Ron Wilson
Council Members
Ondie James
Christopher Grant
Nedra Patterson Thompson
Daniel Atonna
THIS BID IS DUE PRIOR TO NOVEMBER 13, 2026 @ 2:30 P.M.
PLEASE PLACE ALL BIDS IN A SEALED ENVELOPE MARKED WITH THE NAME OF THE
BID AND THE NUMBER
Return all bids to the:
City of Poughkeepsie
Purchasing Department
62 Civic Center Plaza
Poughkeepsie, NY 12601
TO BE ADVERTISED: October 20, 2026 FOR ONE DAY ONLY
CITY OF POUGHKEEPSIE, NEW YORK
ADVERTISEMENT AND NOTICE TO VENDORS
Beginning immediately, sealed bids are sought and invited by the City of Poughkeepsie for the
purchase of Janitorial Services at Various City of Poughkeepsie Locations, RFB-COP-10-26-02, as
set forth in the specifications prepared by the City of Poughkeepsie Purchasing Department.
Bids will be received by the Board of Contract and Supply, c/o Purchasing Agent, 62 Civic Center Plaza,
Poughkeepsie, NY 12601 Until November 13, 2026 at 2:30 after which time they will be publicly opened
and read aloud in the Common Council Chambers, located on the 3rd floor of City Hall. Bids may be hand
delivered at any time prior to 2:30 p.m., late bids will not be accepted. All mailed proposals must be sealed
and distinctly marked “ Proposal for RFB-COP-10-26-02 - Janitorial Services”.
The Bidding Documents including Bidding Requirements and specifications may be obtained from the Office
of the Purchasing Agent, City of Poughkeepsie, 1st Floor, 62 Civic Center Plaza, Poughkeepsie, New York.
Official bid copies may be advertised and /or obtained on the following website: www.bidnetdirect.com/
new-york or www.cityofpoughkeepsie.gov. You can also obtain an official copy of the bid from the New
York State Contract Reporter Website at www.nyscr.ny.gov
A Pre-Bid Meeting and a tour of the buildings will be held at the City Hall Municipal Building ,
62 Civic Center Plaza (starting inside the main lobby entrance) Poughkeepsie, NY 12601 on
October 29, 2026 @ 10:30 a.m.
It is strongly recommended that all prospective bidders attend this tour to inspect each building by personal
examination prior to submission of a bid. If a potential bidder is unable to attend the above scheduled tour,
appointments for a tour can be made by contacting Timothy Nevins, Building and Grounds Supervisor, email:
tnevins@cityofpoughkeepsie.gov or by phone 845-451-4111 within 72 hours of the intended date of opening.
Specifications and Contract are subject to provisions of Chapter 605, Laws of the State of New York of
1959, Section 103-A of the General Municipal Law.
The City reserves the right to waive any informality in the proposals and to reject any or all proposals.
DEPARTMENT OF FINANCE
CITY OF POUGHKEEPSIE
Eddie L. Varnado
Commissioner of Finance
Poughkeepsie, New York
Dated: October 20, 2026
INSTRUCTIONS AND INFORMATION TO BIDDERS
PAGE 1 of 3
Read all documents contained in the bid specifications.
Bidders are responsible for submitting their bids to the appropriate location at or prior to the time indicated
in the specifications. No bids will be accepted after the designated time or date indicated in the bid
specifications. It is suggested that certified mail be used to submit bids. Delay in mail delivery is not an
exception to the receipt of a bid.
Any questions or clarification to the bid specifications or technical specifications must be submitted in
writing to the Building and Grounds Supervisor, Tim Nevins, 26 Howard Street, Poughkeepsie, NY
12601 or by email to: tnevins@cityofpoughkeepsie.gov and Purchasing Agent, Charles Kessler ,
ckessler@cityofpoughkeepsie.gov prior to the bid opening. Such questions must be in writing and
submitted no later than November 9, 2026 at 4:00 p.m, unless otherwise stated. Verbal questions will not
be entertained.
Bidders shall indicate, on the outside of their sealed bid, the following information:
Title and Number of the Bid
Date and Time of Bid Opening
Failure to do so may result in rejection of the bid as being unresponsive.
The following forms are necessary to be submitted with your bid, as well as any additional forms
requested in the detailed specifications:
CS-1 - Bid proposal form/price page(s). (except some bids, such as for the Department of
Public Works or Engineering Department, where a separate form may be required . Such
exceptions will be noted in the work specification.
CS-2 – Non-Collusion Affidavit, completed, signed and dated.
Iran Divestment
Please submit One Original, One Copy of bid proposal.
Please do not submit our technical specifications with your bid. They are to be retained by the
bidder for their records.
Official bid copies can be obtained from the following websites: www.bidnetdirect.com/new-
york or www.cityofpoughkeepsie.gov, www.nyscr.ny.gov
Bidders must submit one original and one copy of their bids, unless otherwise stated. The original
must be clearly marked. All bids must be filled out in ink or be typewritten. Bids submitted in pencil will
be rejected as unresponsive. Bids which have been corrected by white out or cross out, and which have not
been initialed and/or dated will be rejected as unresponsive.
The City of Poughkeepsie is part of a group known as the "INTERAGENCY PURCHASING COOPERATIVE".
This group consists of the County of Dutchess, Dutchess Community College, and 82 different school and fire
districts, cities, towns, and villages located throughout Dutchess County. The City of Poughkeepsie is also part
of a group known as the “Hudson Valley Municipal Purchasing Group” (HVMPG), which consists of the
Counties of Dutchess, Rockland and Ulster; Town of Cortlandt; City of New Rochelle and the Pearl River
School District. Other municipal purchasing agencies in the Hudson Valley will be joining in this regional
system. The prices submitted in this bid may be extended and offered to these various agencies for their
consideration. If they choose to participate in the proposal they will be submitting their own purchase
documents directly to the successful vendor(s).
INSTRUCTIONS AND INFORMATION TO BIDDERS
PAGE 2 OF 3
Samples may be requested by the City for the purpose of product evaluation. It is understood that samples will
be provided at no charge to the City and will be returned, when requested, within 30 days after the evaluation is
completed, at the expense of the vendor. All samples left longer than 30 days after the evaluation period will be
discarded.
Sealed bids for; Janitorial Services at Various City of Poughkeepsie Locations; RFB-COP-10-26-02 ,
will be received in the Purchasing Department, 62 Civic Center Plaza, Poughkeepsie, New York, prior to
2:30 p.m. on November 13, 2026 and at that time, and place bids will be publicly opened and
read aloud. Specifications and bid forms are attached hereto.
Should the bidder find discrepancies or omissions in the specifications, he shall notify the Purchasing Agent, at
once. The Purchasing Agent will not assume responsibility for any oral instructions, or interpretations of
meaning of the specifications or other contract documents to any bidder by any person or persons.
The Purchasing Agent, and/or his/her designee, shall be the only one authorized to make changes or alterations to
anything contained in these specifications. Such changes shall be in writing to all interested vendors clearly
indicating the change or alterations.
The City of Poughkeepsie officially distributes bidding documents from the Purchasing Office, City of
Poughkeepsie website and the Hudson Valley Municipal Purchasing Group (HVMPG) Regional Bid Notification
System. Copies of bidding documents obtained from any other source are not considered official copies. Only
those vendors who obtain bidding documents from the Purchasing Office, City of Poughkeepsie website or the
Regional Bid Notification System will be sent addendum information, if such information is issued.
If you have obtained this document from a source other than the City of Poughkeepsie Purchasing Office, City of
Poughkeepsie website or the HVMPG Regional Bid Notification System it is recommended that you obtain an
official copy. You may obtain an official copy by registering on the HVMPG Regional Bid Notification System
at www.bidnetdirect.com/new-york or by visiting www.cityofpoughkeepsie.gov. You may also obtain an official
copy of the bid from New York State Contract Reporter Website at www.nyscr.ny.gov.
All bids shall be made out on the proposal forms attached hereto and all the attached certificates must be
completed and signed in compliance with the provisions of Section 103-d of the NYS General Municipal Law.
The Purchasing Agent reserves the right to reject all bids, parts of all bids, or all bids for any one or more
supplies or contractual services included in the proposed contract, when such rejection is in the best interest of the
City. The contract will be awarded to the RESPONSIBLE BIDDER offering the best price. A responsible bidder
is a manufacturer, producer, dealer, vendor, or bona fide manufacturer's agent... who has demonstrated judgment
and integrity, is of good reputation, experienced in his work, whose record of past performance in the trade is
established as satisfactory, and whose financial status is such to provide no risk to the City of Poughkeepsie in
its contractual relations.
INSTRUCTIONS AND INFORMATION TO BIDDERS
PAGE 3 OF 3
No bidder may withdraw a bid within forty-five (45) days after the actual date of the bid opening.
Upon acceptance of any bid, the successful bidder shall execute a contract, in accordance with the
specifications, with the CITY OF POUGHKEEPSIE.
Bidders who are required to adhere to the prevailing wage schedule shall obtain and maintain a current
schedule form the New York State Department of Labor for the entire term of the contract. The City may
audit adherence to this schedule at any time during or after the contract period.
“NEW YORK STATE OSHA 10-HOUR CONSTRUCTION SAFETY AND HEALTH COURSE
S1537-A:
This provision, effective July 18, 2008, is an addition to the existing prevailing wage rate law, Labor Law
§220, section 220-h. It requires that on all public work projects of at least $250,000.00, All laborers, workers
and mechanics working on the site, be certified as having successfully completed the OSHA 10-hour
construction safety and health course. It further requires that the advertised bids and contracts for every public
work contract of at least $250,000.00 contain a provision of this requirement. Rules and regulations will be
promulgated and posted on the NYSDOL website www.labor.state.ny.us when finalized.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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