26-069 Drug and Alcohol Testing

LEGAL NOTICE
INVITATION FOR FORMAL BID
IFB 26-069
For
Drug and Alcohol Testing
For
ST. CHARLES COUNTY GOVERNMENT
ST. CHARLES, MISSOURI
St. Charles County is seeking bids for Drug and Alcohol Testing. The County with the
consent of the vendor shall have the option for two (2) one-year extensions under the same
terms and conditions.

BID INSTRUCTIONS
One [1] signed original and one [1] signed copy of the bid must be received in a sealed envelope
plainly marked "IFB 26-069 Drug and Alcohol Testing" with the date and time of the bid
opening in the lower left corner of the envelope.
An authorized representative of the company/person submitting the bid must sign the bid, in blue
ink.
Bids must be submitted to the St. Charles County Finance Department, 201 North Second Street
Room 541 St. Charles MO 63301 prior to the bid opening.
Bid opening will be on April 23, 2026, at 10:00 am in Room 115 of the St. Charles County
Administration Building, 201 North Second Street, St. Charles, MO. It is highly recommended
that you mail or have your bid delivered via UPS, Fedex, courier, etc., with plenty of time to arrive
prior to the day of the bid opening.
St. Charles County reserves the right to accept and/or reject any and all bids.
Bid results may be obtained by going to our St Charles County Government website at
http://www.sccmo.org/Bids.aspx click on "show Closed/Awarded/Cancelled bids", select
bid and click on "related documents". No phone calls please. The time it takes for final bid
results to be made public depends on the complexity of the project and the cost of the project.
BID INQUIRIES
All questions or clarifications concerning this IFB must be submitted via email to:
Donna Clayton
St. Charles County Government Finance
Department
201 North Second St
St. Charles, Missouri 63301
dclayton@sccmo.org
Inquiries concerning the specifications should be made to:
Paul Hunt, Assistant Director
St. Charles County Government
Human Resources
201 North Second St
St. Charles, Missouri 63301
phunt@sccmo.org
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The bid number and title shall be referenced on all correspondence.
All questions must be received no later than 3:00 pm on 4/15/2026. Any question
received after this deadline may not be answered.
Responses to questions/clarifications will be placed on the County's website
http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any
addendum that are issued.
Prohibited Communication
Contact with any representative, other than through the procedure outlined in the section
titled "Bid Inquiries", concerning this request is prohibited PRIOR TO BID OPENING.
Representative shall include, but not be limited to, all elected and appointed officials, and
employees of St. Charles County and their Agents within St. Charles County.
Any Offeror engaging in such prohibited communications prior to Bid Opening may be
disqualified at the sole discretion of St. Charles County.
TERMS AND CONDITIONS
St. Charles County reserves the right to reject any and all bids or parts of a bid and waive
technicalities, and to adjust quantities.
All bids will be considered final. No additions, deletions, corrections, or adjustments will be
accepted after the time of bid opening.
All delivery costs or charges must be included in the F.O.B. destination bid price.
City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales
made to St. Charles County and must be excluded.
The contract shall begin effective July 01, 2026 and run for the following twelve (12) month
period from the start date.
The County, with the consent of the vendor, shall have the option to renew said contract
for two (2) additional twelve (12) month periods at the same specifications and terms and
conditions of any contract that may be derived from this request for proposal.
The electronic version of this bid/RFP is available upon request. The document was entered
into WORD for Microsoft Windows. The Purchasing Office does not guarantee the
completeness and accuracy of any information provided on the electronic version.
Therefore, respondents are cautioned that the hard copy of this bid/RFP on file in the
Purchasing Office governs in the event of a discrepancy between the information contained
in or on the electronic version and that which is on the hard copy.
Vendors are required to clearly identify any deviations from the specifications in this
document.
An authorized officer of the company submitting the bid must sign all bids, in blue ink.
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Vendors must submit two [2] signed copies of their bid; one is to be an original and so
marked.
All prices and notations must be in blue ink or typewritten on the attached form. Mistakes
must be crossed out, corrections typed adjacent and must be initialed in blue ink by the
person signing the bid.
St. Charles County will not award any bid to an individual or business having any
outstanding amounts due from a prior Contract or business relationship with the County or
who owes any amount(s) for delinquent Federal, State or Local taxes, fees and licenses.
Sealed bids received after the designated time of receipt of the sealed proposals will be
considered as "No Bid" and "Void" and will not be opened.
The successful bidder is specifically denied the right to use in any form or medium the
names of St. Charles County or any other public agency of St. Charles County Government
for public advertising unless express written permission is granted.
All bidders must possess the necessary and appropriate business and/or professional
licenses in their field.
The County will make its award to the lowest responsive, responsible bidder unless
additional criteria is established herein. When payments are to be made to the County, the
County will award based on payments unless these documents establish additional criteria.
As used for this award, "responsive" shall mean a bid that conforms in all respects with the
terms and conditions of the County's requirements. As used for this award, "responsible"
shall mean that the bidder has the capability in all respects to perform fully the contract
requirements, and the integrity and reliability which will assure good faith performance.
County reserves the right to accept any item or group of items offered, unless the bidder
qualifies his bid by specific limitations. The bid can be on an "all or none" basis if the bid
wording so states, and all items solicited are included.
When applicable, provide unit prices and extension prices. Where there is disagreement in
the unit and extension prices, the unit price shall govern.
Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)
As a condition for the award of any contract or grant in excess of five thousand dollars by St.
Charles County to a business entity, the business entity shall, by sworn affidavit and provision of
documentation**, affirm its enrollment and participation in a federal work authorization program (E-
Verify) with respect to the employees working in connection with the contracted services. Every
such business entity shall sign an affidavit affirming that it does not knowingly employ any person
who is an unauthorized alien in connection with the contracted services. [RSMO 285.530 (2)]
An employer may enroll and participate in a federal work authorization program (E-Verify) and
shall verify the employment eligibility of every employee in the employer's hire whose
employment commences after the employer enrolls in a federal work authorization program. The
employer shall retain a copy of the dated verification report received from the federal government.
Any business entity that participates in such program shall have an affirmative defense that
such business entity has not violated subsection 1 of this section. [RSMO 285.530 (4)]
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Any entity contracting with St. Charles County shall only be required to provide the referenced
affidavit on an annual basis. A copy of the affidavit is included in this bid request. Vendors may
choose to send the required documentation using one of the following options:
Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County, Attn:
Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO 63301 prior to
responding to any solicitations; OR
Send the notarized affidavit and E-Verify MOU signature page along with a bid solicitation
response.
These documents will be kept on file. The notarized affidavit will remain current for one year
from the date of the notarized affidavit.
** PLEASE NOTE:
Acceptable enrollment and participation documentation consists of a valid copy of the signature
page of the E-Verify Memorandum of Understanding, completed and signed by the Contractor, and
the Department of Homeland Security - Verification Division
The online address to enroll in the E-verify program is:
https://everify.uscis.gov/account/enroll
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OPEN RECORDS
Any and all information contained in or submitted with the bid becomes a public record subject to
the Missouri Sunshine Law when the bids are opened. If the bidder believes that any information
contained in or submitted with the bid is protected from disclosure by the Missouri Sunshine Law,
the bidder must clearly identify what information the bidder believes is so protected and must
also clearly identify the legal basis therefor.
Veteran Friendly Employment Policy
"Indicate whether you have developed a veteran friendly employment policy and, if so, attach a
copy of such policy to your response as a point of information."
"YES" our company has a veteran friendly employment policy.
"NO" our company does not have a veteran friendly employment policy.
Please include a copy of your veteran friendly employment policy with your submission.

BID SPECIFICATIONS
St. Charles County wishes to consider proposals from drug and alcohol program administrators
and/or laboratories to provide drug and alcohol testing and related services to St. Charles
County. Services to be provided must be in compliance with provisions of the Omnibus
Transportation Employee Testing Act of 1991 (the "Act"), including any amendments and rules
promulgated under the Act, and ordinances of St. Charles County governing drug and alcohol
testing. Information regarding the services to be provided, the information that must be
submitted as part of the proposals, and related details are included with this notice.
To facilitate consideration of proposals, proposers may be required to give an oral presentation.
If this is necessary, the proposer will be contacted to arrange a convenient schedule.
The County reserves the right to accept and/or reject any and all proposals and to negotiate final
contract provisions with the successful bidder (s). The County reserves the right to select more
than one proposal for the services required if it appears to be in the best interest of the County.
The County's agreement with the current vendor ends June 30, 2026, and the new contract
would begin July 01, 2026, barring unforeseen circumstances.
SCOPE OF SERVICES
General Requirements
1. The Contractor/Service Agent shall provide all drug and alcohol testing services
and related services in accordance with the provisions and requirements stated.
2. The Contractor/Service Agent shall provide all testing services in compliance with
all federal, state and local regulations including the Omnibus Transportation
Employee Testing Act of 1991 (the "Act"), and adhere to rules and regulations
promulgated under the Act, found in 49 CFR 382 and 49 CFR Part 40 and adhere
to standards and requirements as established by the federal Department of
Transportation (DOT), the National Highway Traffic Safety Administration
(NHTSA), Department of Health and Human Services (DHHS), the Missouri
Department of Health, and ordinance(s) of St. Charles County Government.
3. The Contractor/Service Agent shall maintain knowledge of any amendments or
modifications to federal and state regulations, rules and/or requirements that
govern drug and alcohol testing and understands and agrees that such
modifications will be incorporated into the contract to enable continued compliance.
4. The Contractor/Service Agent will receive a copy of the County's ordinance relating
to the policy and procedures for drug and alcohol testing of County employees to
ensure compliance and recommend modifications when amendments or
modifications to the Act or other related federal or state rules promulgated should
be incorporated into County policy or procedure.
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5. St. Charles County ordinance treats DOT and Non-DOT employees in essentially
the same manner for collecting, testing, storing, reporting, etc. of drug and alcohol
tests.
6. The Contractor/Service Agent will be responsible for the performance and
compliance of any sub-Contractor/sub-Service Agents, including required
certifications of facilities, devices, or technicians, utilized to provide testing or
related services.
7. The Contractor/Service Agent will supply all equipment, materials and supplies
necessary to successfully perform the services and ensure that they meet
accuracy and reliability standards and requirements as established by the Act,
DOT, DHHS, Missouri Department of Health, et al.
8. The County does not guarantee a set number of tests annually.
9. The Contractor/Service Agent shall provide the required services on an as-needed
and if-necessary basis at any time, 24 hours per day, 7 days per week, including
holidays and weekends, for possible reasonable suspicion or post-accident
incidents.
10. The Contractor/Service Agent will comply with all confidentiality requirements
established in the Act, and maintain the privacy of such information through
storage on a confidential, password-protected platform. Results may be released
to the Designated Employer Representative(s) for Drug and Alcohol Testing for
St. Charles County, the HIPAA Privacy Officer, and, as required, to the employee
being tested.
Drug Testing Requirements
1. In accordance with the Act, the Contractor/Service Agent shall provide a five-panel
drug screen using procedures approved by DOT and DHHS, and test all DOT and
Non-DOT collected specimens for the detection of the following five drugs:
a. Amphetamines
b. Marijuana (THC metabolite),
c. Cocaine,
d. Opioids/Opiates (including heroin), and
e. Phencyclidine (PCP)
2. Initial screening of urine specimens must be a method recommended by the
DOT, such as EMIT method, or a method of equivalent demonstrated reliability.
3. The Contractor/Service Agent shall conduct confirmatory drug tests as mandated
by DOT regulation on all initial positive drug screens, and follow the same
procedures for non-DOT mandated tests. Confirmatory testing of a positive screen
should be by GC/MS as recommended by DOT, and when indicated, should
run tests such as D&L Isomer Test or 6-AM Test, to ensure accurate reporting.
4. Specimens shall be tested for validity or integrity including for adulterants,
creatinine, specific gravity, PH and nitrites.
5. DOT requirements for initial cut-off levels, confirmatory cut-off levels and validity or
integrity for human urine shall be followed.
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6. The Contractor/Service Agent's laboratory, or the laboratory utilized by the
Contractor/Service Agent, must be certified in accordance with DOT regulations by
the DHHS.
7. The Contractor/Service Agent must report all Medical Review Officer verified
positive and negative results to the Designated Employer Representative (DER)
within two days of final determination.
8. If an employee challenges a positive result, the employee is responsible for all
costs associated with the test being redone except when legally required (i.e.,
shipping to another lab, testing, and MRO review and report).
Contractor/Service Agent will be responsible for coordinating challenge tests.
Alcohol Testing Requirements
1. In accordance with the Act, the Contractor/Service Agent shall conduct alcohol
testing in accordance with DOT regulations and procedures.
2. Initial alcohol screening must be a method approved by DOT, such as a breath test
or salvia test, using either Non- Evidential Alcohol Screening Devices (ASD) or
Evidential Breath Testing Devices (EBT). If a confirmatory test is indicated, an
Evidential Breath Test must be administered within 15 to 30 minutes following the
initial screen.
3. The Contractor/Service Agent's EBT and Saliva Alcohol Screening devices must
be approved by National Highway Traffic Safety Administration and the MO
Department of Health.
4. A trained and certified breath alcohol technician (BAT) must administer the breath
test and confirmatory breath test if indicated by results of the first breath test. A
trained and qualified screening test technician (SST) or BAT can conduct
screening tests on an ASD.
5. The Contractor/Service Agent shall immediately notify the County of a
confirmation test finding of 0.02% alcohol concentration or greater, an inability to
provide sufficient breath, or a refusal to test.
Random Testing Requirements
1. The Contractor/Service Agent shall develop and administer procedures and
protocols for random drug and alcohol testing as mandated by DOT regulations.
The Contractor/Service Agent shall be responsible for operating the random testing
system, selecting individuals to be tested, and notification of results, etc. in a
manner that complies with the Act. The Employer shall be responsible for
maintaining/updating the random pool, as well as placing/conducting orders for
those randomly selected employees to fulfill their requirements.
2. The County will have two random pools of covered employees that will not be
combined with another agency of the Contractor/Service Agent. Contractor/Service
Agent will update random pools monthly or as changes are provided. One random
pool will consist of CDL drivers, and the other will consist of safety-sensitive non-
CDL positions.
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Medical Review Officer Requirements
1. The Contractor/Service Agent shall be, or shall provide, a Medical Review Officer
(MRO) who must be a licensed physician (M.D. or D.O.) knowledgeable in all
areas of drug and alcohol abuse and toxicology procedures to review the results of
tests. The qualifications and performance of the MRO must be in compliance with
49 CFR Part 40.
2. The MRO must be available to provide consultation to the County during court
proceedings as well as more routine explanations of procedures, regulations, or
testing administration.
3. The MRO shall submit test results, and comply with required reporting and
may administer the random pool testing process.
Specimen Collection Requirements
1. Have all the necessary personnel, equipment, materials, facilities, and supervision
to allow for the proper collection, temporary storage and shipping of specimens to
the laboratory according to DOT requirements and deadlines.
2. Ensure that adequately trained, qualified and/ or certified personnel according to
DOT requirements are available to conduct urine drug tests including direct
observation and monitored tests and/or alcohol screening and confirmatory tests.
3. Require positive identification utilizing a picture ID from employees and applicants.
4. Have facilities that meet DOT security requirements for collections and staff and
facility procedures specified under DOT are practiced, to ensure that specimens are
not tampered, adulterated, or diluted during the collection process.
5. Must have conveniently located collection sites including a minimum of three in St.
Charles County representing a western, eastern and mid-county location and at
least one St. Charles County location with extended hours, evenings and
weekends. Must be able to provide out-of-area collection sites when requested.
Current Arrangement for Drug and Alcohol Testing
St. Charles County currently orders pre-employment drug testing for all candidates who have
been given a conditional offer of employment. Employees may also be subject to reasonable
cause testing for either drugs or alcohol. In addition to the general employees, employees in
covered positions that fall under Department of Transportation (DOT) regulations are subject to
random drug and alcohol testing. Also, positions designated as safety-sensitive will be
subject to random drug testing. Some additional testing for post-accident, return-to-duty and
follow-up testing may occur from time to time. County policy for non-DOT employees follow the
same rules as DOT and safety-sensitive employees with the exception of not being included in
the random pool.
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