Event Funded Hotel Room Blocks

Request for Quote RFQ 26012-JD
Date Issued April 3, 2026
Procurement Officer James de Luca, CPPO
Phone 843-953-6861
E-Mail Address jdeluca@citadel.edu
DESCRIPTION: The Citadel is seeking written quotes for Event Funded Hotel Room Blocks
for two events in June 2026.
SUBMIT WRITTEN QUOTE by: Monday, April 20, 2026 at 11:00 AM via email
attachment to the Procurement Officer listed above.
QUESTIONS: All questions regarding this quote request shall be submitted in writing to the
email address of the Procurement Officer listed above at least two (2) business days before
quotes are due.
Hotel Room Blocks:
Scope of Work:
We request a quote to provide the following room blocks on the dates specified:
UnboxingCT - June 8-12
-Approximately 100 rooms Cost per room - _______________
-Need location for shuttle bus to pick up teachers
-Can be more than 1 property in close proximity
-Less than 5 miles from The Citadel
CSPDWeek - June 21-26
-Approximately 200 rooms Cost per room - _______________
-Need location for shuttle bus to pick up teachers
-Can be more than 1 property in close proximity
-Less than 5 miles from The Citadel
The Citadel reserves the right to make award(s) either by item or lot to one or multiple responsible
and responsive offerors.
Vendors who are claiming preferences must make it clear which preferences are being
requested and include a signed copy of this page with their quote.
US End Product____ SC End Product____ Resident Vendor____
Resident Contractor____ Resident Sub-Contractor____

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law
governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products.
This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at
www.procurement.sc.gov/preferences. ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM,
REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY
REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE
CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE
PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS
CONSEQUENCES. [11-35-1524(E)(4)&(6)]
PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office
in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C) (1) (i) & (ii)) or
the Resident Contractor Preference (11-35-1524(C) (1) (iii)). Accordingly, you must provide this information to qualify for the preference.
An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).
____ In-State Office Address same as Home Office Address
____ In-State Office Address same as Notice Address (check only one)
HOME OFFICE ADDRESS (Address for Offeror's home office / NOTICE ADDRESS (Address to which all procurement and contract
principal place of business) related notices should be sent.) (See "Notice" clause)
_________________________________________________
Area Code - Number - Extension Facsimile
_________________________________________________
E-mail Address
You must submit a signed copy of this form with your quote if claiming any vendor preferences.
NAME OF OFFEROR (Full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the
entity identified as the Offeror. The entity named as the offeror must be a
single and distinct legal entity. Do not use the name of a branch office or a
division of a larger entity if the branch or division is not a separate legal
entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
AUTHORIZED SIGNATURE DATE SIGNED
(Person must be authorized to submit binding offer to contract on behalf of Offeror.)
PRINTED NAME & TITLE (Name and Business title of person signing above) STATE VENDOR NO.
(Register to Obtain S.C. Vendor No. at www.procurment.sc.gov)
TAXPAYER IDENTIFICATION NO. STATE OF INCORPORATION
(If you are a corporation, identify the state of incorporation)
Rev 04/2021