Notice is hereby given that the City of Ardmore, Oklahoma, will receive and open sealed bids for the construction of
ARDMORE WATER TREATMENT PLANT
FILTER REHAB PROJECT
BID NO. 25-1000
A project consisting of restoring operations to one or more filters at the City Water Treatment Plant by removing the existing filter media, replacing the underdrain system, placing new media, testing, disinfecting and restoring system to full operation.
Sealed bids for the project, which will be received in the offices of the Purchasing Office, City of Ardmore, 23 South Washington, Ardmore, Oklahoma 73402, are due no later than
2:00 P.M., CST, on Wednesday, November 12, 2025
Sealed bids can also be mailed to the Purchasing Office at Post Office Box 249, Ardmore, Oklahoma 73402, as long as they are received by the date and time referenced above. Bids shall be opened in the Purchasing Office, at the above stated time for receipt of bids or as soon thereafter as practicable and publicly read aloud and tabulated.
Bids shall be made in accordance with the Instructions to Bidders contained in the Contract Documents. Contract Documents may be examined at the following places:
• City of Ardmore – Purchasing Office, 23 South Washington, Ardmore, OK 73401, (580) 221-2582 or
https://www.ardmorecity.org
• Digital copies of the Construction Documents may be obtained by Dropbox, mail, or email request to
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at no charge.
All bids timely received shall be considered by the City prior to a Contract being awarded. Bids received more than ninety-six (96) hours, excluding Saturdays, Sundays, and Holidays, before the time set for opening of bids, as well as bids received after the time set for opening of bids, will not be considered and will be returned unopened. The Bidder shall honor the quoted prices for a period of 60 days from the time the bids are opened.
The City reserves the right to reject any or all bids and reserves the right to waive immaterial defects and irregularities or award the bid by item/schedule or all/none as it deems to be in the best interest of the City.
Bid security in the form of a cashier's check, a certified check, or a Surety Bond in the amount of five percent (5%) of the Base Bid shall accompany the sealed Bid of each Bidder. Bid security will be returned to the unsuccessful Bidders.
The Bidder shall only use the City’s Bid Proposal and affidavits or photocopies thereof. All forms must be signed and all affidavits sworn to and notarized. All bids shall be typewritten or in ink. Bidder shall file the bid in a sealed envelope. Each envelope shall bear a legible notation thereon that it is a bid upon the project proposed and the name of the Bidder.
The Successful Bidder shall deliver the executed Contract and Bonds together with the certificates of insurance, all as required in the Contract Documents, to the City no later than fifteen (15) calendar days following the City’s notification of its intent to award the Contract, unless that time is extended by the City.
The City may issue addenda as may be necessary in the best interest of the public and the City. Addenda may amend the date and/or time for receipt of bids or any specification, item, document or requirement in the Contract Documents upon notice to all prospective Bidders who have purchased Contract Documents for this project. The Contract will be awarded to the lowest and best Bidder. The Contract may be subject to the Oklahoma Local Bidder Preference.
A mandatory pre-bid conference will be held at 11:00 AM, Wednesday, October 29, 2025, at the City Water Treatment Plant, located at 1465 City Lake Road. The entrance to the Plant is located 1.3 miles north of the intersection of US Highway 77 (Commerce Street) and State Highway 142 (Veterans Boulevard).
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