2025-2028 NK FACILITIES FIRE PROTECTION PREVENTIVE MAINTENANCE RFP

Location:	Rhode Island
Posted:	Apr 18, 2025
Due:	May 16, 2025
Agency:	Town of North Kingstown
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Publication URL:	To access bid details, please log in.

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TOWN OF

NORTH KINGSTOWN, RHODE ISLAND

100 Fairway Drive

North Kingstown, RI 02852-6202

Phone: (401) 294-3331

Fax: (401) 583-4140

www.northkingstown.org

REQUEST FOR PROPOSALS

DEPARTMENT OF PUBLIC WORKS

NORTH KINGSTOWN FACILITIES MAINTENANCE SERVICES TO

FIRE ALARMS, SPRINKLER SYSTEMS, FIRE EXTINGUISHERS

AND ANSUL SYSTEMS

*Sealed proposals for the above will be accepted in the Office of the Purchasing Agent, Town Municipal

Offices, 100 Fairway Drive, North Kingstown, RI 02852, until 10:00am on Friday May 16, 2025, and

will then be publicly opened and read aloud. The Municipal Offices are open 8:30am – 4:30pm,

Monday through Friday. Please plan accordingly. *PLEASE SUBMIT AN ORIGINAL, ONE

(1) COPY AND ONE (1) ELECTRONIC COPY (THUMB DRIVE).

NO BIDS WILL BE ACCEPTED AFTER THE FRIDAY MAY 16, 2025,

10:00AM DEADLINE

A PRE-BID CONFERENCE IS SCHEDULED FOR 10:00AM ON WEDNESDAY APRIL 30,

2025: MEET AT 2050 DAVISVILLE ROAD, NORTH KINGSTOWN, RI 02852.

All questions are to be submitted in writing via email to: Tim McDavitt, Purchasing/Finance

tmcdavitt@northkingstownri.gov, NO LATER than Wednesday May 07, 2025 at 4:00pm in order to

post any necessary Addendum in a timely manner. NO QUESTIONS WILL BE ACCEPTED

AFTER THIS DATE.

IT IS THE RESPONSIBILITY OF THE PROSPECTIVE BIDDERS TO MONITOR

THE TOWN AND/OR STATE OF RHODE ISLAND PURCHASING WEBSITES FOR

ANY SUBSEQUENT BID ADDENDUM. NO ADDENDA WILL BE ISSUED OR

POSTED WITHIN FORTY-EIGHT (48) HOURS OF THE BID SUBMISSION

DEADLINE.

The bid will be evaluated as to R.I.G.L. 45-55-5. (2) “Competitive Sealed Bidding” and the award shall

be made based on the lowest evaluated or responsive bid price.

A certificate of Insurance showing $1 million General Liability and $1 million Any Auto, with the

Town being named as an additional insured; Worker’s Compensation with a waiver of subrogation; will

be required of the successful bidder.

The Town of North Kingstown reserves the right to reject any or all proposals or parts thereof; to waive

any formality in same, or accept any proposal deemed to be in the best interest of the Town.

The Town of North Kingstown will provide interpreters for the hearing impaired at any pre-bid or bid

opening, provided a request is received three (3) days prior to said meeting by calling 294-3331, ext.

142.

DEPARTMENT OF PUBLIC WORKS

NORTH KINGSTOWN FACILITIES MAINTENANCE SERVICES TO

FIRE ALARMS, SPRINKLER SYSTEMS, FIRE EXTINGUISHERS

AND ANSUL SYSTEMS

Scope of Work

The Town of North Kingstown is soliciting proposals for maintenance services to the Town’s

fire alarms, sprinkler systems, fire extinguishers and Ansul systems, inspection testing, and

emergency repairs. There are four (4) options for each year. BIDDERS MAY SUBMIT

PROPOSALS FOR ANY OR ALL OPTIONS.

The specifications for each area are as follows:

▪ The following request is for a three (3) year service contract for Inspection, Testing

Maintenance and Emergency Services for Fire Sprinklers, Fire Alarms, Fire

Extinguishers, and Ansul Systems. (See Facilities Schedule – APPENDIX A)

▪ It is highly recommended that all vendors review and assess all fire panel systems

throughout the Town of North Kingstown before bidding this contract. Vendors must

have the capability to service all types of fire alarm panel systems. (See Photos –

APPENDIX B)

▪ Vendors must have the capability to service all types of fire alarm panel systems and

to provide a full assessment and list of all existing systems.

▪ All Contractors bidding this RFP shall be licensed in the State of RI for all trades

included herein and will not be allowed to sub-contract any of the services required,

unless said successful contractor incurs all cost, regardless of cause. Copies of licenses,

insurance must be submitted with bid offer.

▪ Vendor employees must successfully complete RI State BCI check

▪ All service requests, scheduling, communications, and invoicing are to be processed

through the Town of North Kingstown.

▪ Payment of inspection and testing invoices will be contingent upon copies of all

certificates and reports for each facility and Payroll Certificates being received by

the Department of Public Works, Facilities Project Manager, 2050 Davisville

Road, North Kingstown, RI.

SPRINKLER SYSTEMS:

The contractor shall perform required testing in accordance with RI Uniform Fire Code, and

NFPA 25. Report of inspection, test results, services performed, and recommended

improvements shall be completed on a Report Form acceptable to the Town of North Kingstown.

All maintenance and repairs, resulting from inspections and testing, shall be documented and

upon approval of the Town shall be scheduled for repair during normal working hours except

for emergencies. Cost for labor and replacement parts shall not be included as part of the

inspection fee and will be the responsibility of the Town.

FIRE ALARM SYSTEMS:

The Contractor shall furnish complete quarterly inspection and testing service of interior fire

alarm systems for every building utilized by the Town of North Kingstown in accordance with

the RI Uniform Fire Code, and NFPA 72.

Inspection and testing of the fire alarm system in each building shall be completed every

ninety (90) days for a total of four (4) inspections per year except as noted in the building list.

All invoices shall include labor and material. Base Bid shall include the following:

l) Test the fire alarm master box in cooperation with the North Kingstown Fire Department

at each inspection.

2) Schedule inspection and maintenance of fire control panels, manual, conventional

stations, monitor modules, heat and smoke detectors, control relay, horn, mini horns,

strobe, booster power supply, conventional heat detector, remote drill switch, door

closures, conventional control panel.

3) The re-setting of all fire alarm panels, when panels are reading trouble, beeping, and/or

both, regardless of cause.

4) Cleaning of all types of detectors.

5) Replace electronic door holders magnets as necessary

6) No truck and fuel charges will be included in this contract

7) Any repair found needed during inspections shall be noted and upon approval of the

Town shall be scheduled for repair during normal working hours except for emergencies.

Cost for labor and replacement parts shall not be included as part of the inspection fee

and will be the responsibility of the Town.

All Service Calls shall be responded to within a twenty-four (24) hour time period.

All Emergency Calls shall be responded to within a four (4) hour time period.

The Town of North Kingstown shall hold the Contractor liable for any damages caused by its

employees to any equipment, apparatus, or installed property in the buildings. The Contractor

shall procure, at its expense, all necessary insurance, licenses and permits and shall conform to

all laws and regulations.

FIRE EXTINGUISHERS:

The Contractor shall furnish complete yearly inspection and testing service for all types of fire

extinguishers in accordance with NFPA #10 and OSHA requirements, including the 6 years

maintenance / recharge of all dry chemical (ABC) extinguishers. Provide verification of services

collars, inspection tamper seals and all required labels.

END OF SECTION

DEPARTMENT OF PUBLIC WORKS

NORTH KINGSTOWN FACILITIES MAINTENANCE SERVICES TO

FIRE ALARMS, SPRINKLER SYSTEMS, FIRE EXTINGUISHERS

AND ANSUL SYSTEMS

Invitation for Bids

Scope of Work

TABLE OF CONTENTS

……………………………

Table of Contents

……………………………

Selection Criteria

……………………………

Information for Bidders

……………………………

Performance Bond Form

……………………………

Labor & Material Payment Bond Form

Laws Pertaining to Public Works Projects

……………………………

Standard Form of Agreement

……………………………

Prevailing Wage Requirements

……………………………

General Wage Decision

……………………………

Release of Liens Form

……………………………

BID DOCUMENTS:

Bid Proposal Form

Bid Form

Experience Sheet

……………………………

2-3

6-12

13-14

15-16

17-18

19-22

23-24

28-35

APPENDIX “A”

Facilities Schedule

APPENDIX “B”

Photos

DEPARTMENT OF PUBLIC WORKS

NORTH KINGSTOWN FACILITIES MAINTENANCE SERVICES TO

FIRE ALARMS, SPRINKLER SYSTEMS, FIRE EXTINGUISHERS

AND ANSUL SYSTEMS

SELECTION CRITERIA

The bid will be evaluated as to R.I.G.L. 45-55-5.2(2) “Competitive Sealed Bidding” and the

award shall be made based on the lowest evaluated or responsive bid price from a qualified

vendor.

The following factors will be considered in determining the lowest evaluated or responsive bid

price:

▪ Ability to perform the services as reflected by workload and the availability

of adequate personnel, equipment, and facilities to perform the service

expeditiously.

▪ Record of the vendor in accomplishing work on similar projects in the

required time: (List references and listing of like projects completed or

currently in progress on Experience Sheet.) Completion of Experience Sheet

is required for bid consideration.

▪ Quality of work previously performed by the vendor for the Town of North

Kingstown, if any.

▪ Meets or exceeds Insurance Requirements.

▪ Rhode Island Contractors License number as issued by the State of Rhode

Island, if required.

▪ Bid Price; BIDDERS MAY SUBMIT PROPOSALS FOR ANY OR ALL

OPTIONS.

▪ Early Payment Discount.

▪ Attendance at Pre-bid Conference – HIGHLY RECOMMENDED

NOTE: IN OUR ONGOING EFFORTS TO PREVENT FRAUDULANT ACTIVITY, ALL

SUBMISSIONS MUST INCLUDE THE FOLLOWING:

▪ A COPY OF THE VENDOR’S W-9

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	2025-2028 NK FACILITIES FIRE PROTECTION PREVENTIVE MAINTENANCE RFP
Category:	Purchasing
Status:	Open

2025-2028 NK FACILITIES FIRE PROTECTION PREVENTIVE MAINTENANCE RFP

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