RFP 2024-027 ? Waterline Replacement on San Jacinto St (Parts Only) (PDF)

Location:	Texas
Posted:	Dec 16, 2024
Due:	Jan 6, 2025
Agency:	City of Palestine
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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This notice is published in the Palestine Herald Press on Saturday, December 14, 2024, and

Saturday December 21, 2024.

CITY OF PALESTINE

REQUEST FOR PROPOSALS (RFP)

RFP 2024-027 – Waterline Replacement on San Jacinto St (Parts Only)

Sealed Proposal Bids Due Date: January 6, 2025, at 1:00 p.m.

I. PURPOSE

The City of Palestine (City) is soliciting Request for Proposals (RFP) for Waterline

Replacement on San Jacinto St. (Parts Only).

Sealed proposals are due in the City Secretary’s Office by Monday, January 6, 2025, at 1:00

p.m. Sealed proposals will be opened on Monday, January 6, 2025, at 1:30 p.m. in the City

Hall Conference Room. To be considered, the sealed proposal must address each of the

services required.

II. SERVICES REQUIRED

This is a request for proposal for Waterline Replacement on San Jacinto St (Parts Only)

Please see attachment for parts list.

III. MARKET CONDITIONS

The City is aware of the extreme market fluctuations occurring for these services, so we strive

to arrive at a bid format that satisfies state bid law and protects vendors against future price

increases. We will ask your company to establish a baseline price for the services and products

listed to protect the vendor and the City. Prices can be negotiated after bids are opened based

on increases and/or decreases in the same amount as the market changes. However, the

winning vendor(s) will be asked to provide documentation proving a price change has

occurred. If prices decrease over the term of this agreement, the winning vendor(s) will be

expected to pass along these decreases in pricing. The City will assume that your company

agrees to this market protection by submitting a bid under this format. If you have a different

method of price protection, please include your information in your response.

IV. GENERAL INFORMATION

The City of Palestine is a home rule city located in Anderson County with a population of

approximately 18,544 per the 2020 U.S. Census estimate. The City operates under a Council-

Manager form of government with a mayor, six (6) council members, and a city manager. The

council members are elected from single-member districts, with the mayor elected as large.

The city manager is the chief executive officer of the city. It is the city manager’s duty to

execute and implement policies established by the City Council.

V. SUBMISSION OF RESPONSE

Deliver: Proposals must be sealed and may be mailed or hand delivered. Sealed Proposals for

“RFP 2024-027 Waterline Replacement on San Jacinto St (Parts Only)” are due on

Monday, January 6, 2025, at 1:00 p.m. in the City Secretary’s Office.

Proposal packets are required to include three (3) copies.

The vendor/contractor(s) will provide a certificate of liability insurance with the bid proposal.

Also, include any breakdown of vendor requirements to comply with City of Palestine

specifications and/or applicable stipulations for this bid proposal.

Please include the following on the sealed bid envelope:

“RFP 2024-027 Waterline Replacement on San Jacinto St (Parts Only)” – TO BE

OPENED: 01/06/25 AT 1:30 p.m.”

Proposals received after 1:00 p.m. on January 6, 2025, will be returned unopened. The

city reserves the right to reject any proposals, request additional information concerning any

proposals for clarification, and waive any irregularities and informalities in the submittal and

evaluation process. This RFP does not obligate the city to pay any cost incurred by respondents

in the preparation of the proposals. Furthermore, this RFP does not obligate the city to accept

or contract for any implied services.

Mailing Address and Hand Delivery Address:

City of Palestine

Attn: April Jackson, City Secretary

504 North Queen Street

Palestine, TX 75801

Your qualifications shall be governed by the following schedule:

Thursday, January 2, 2025, at 3:00 p.m., Central Standard Time (CST)

Deadline for inquiries, questions, or requests for information regarding this request for

proposal. All questions must be submitted in writing by E-mail: pwadmin@palestine-tx.org.

Monday, January 6, 2025, at 1:00 p.m., Central Standard Time (CST)

Sealed bid proposals are due in the City Secretary’s Office. The date and time received shall

be noted on the envelope or box and initialed. Proposals cannot be altered or amended after

the submission deadline. Any interlineations, alterations, or erasures made before bid opening

must be initialed by the signor of the proposal, guaranteeing authenticity. Bids Proposals

received after the published deadline shall remain unopened and be returned to the

vendor/contractor(s).

Monday, January 6, 2025, at 1:30 p.m., Central Standard Time (CST)

Sealed bids will be opened and publicly read in the City Hall Conference Room at 504 N.

Queen Street, Palestine, Texas. Bids that are received, which are unmarked, shall be opened

for identification purposes only and resealed. The envelope or box shall be marked

accordingly.

Communications: All communications regarding the submission of your qualification

proposal are to be in writing directly to the E-mail address: pwadmin@palestine-tx.org

VI. QUALIFICATION PROPOSAL INFORMATION

Statement of Qualifications:

Each Statement of Qualifications (SOQ) must address and include, but does not need to be

limited to, the following information:

Qualifications of Experience

x List the name and all addresses of the location(s) of your company. Which company

location will be used to provide services for the Waterline Replacement on San Jacinto St.

(Parts Only)

x List all individuals and contact information for those who will be providing services for

this RFP.

x List your history (if any) in providing services to the City of Palestine.

x Describe your involvement with municipalities or other governmental agencies where you

have provided water line replacement. List any contact information for current/former

references for the past five (5) years for governmental clients.

VII. EVALUATION PROCESS

The City reserves the right to request additional information concerning proposals for

clarification and waive any irregularities and informalities in the submittal and evaluation

process. After proposals are opened and publicly read, the proposals will be tabulated for

comparison based on the bid prices and quantities (lowest responsible vendor/contractor) or by

the best value.

The following items will be considered when an award is based on best value:

x the total cost for Waterline Replacement on Sn Jacinto St (Parts Only)

x the extent to which the goods or services meet the municipality's needs

x the bidder's past relationship with the municipality

x the total long-term cost to the municipality to acquire the bidder's services

The RFP will be awarded using the following criteria:

x pricing for services provided

x ability to deliver services to complete the project in a timely manner

x the extent to which the services meet the City's needs

x references

x previous relationship with the City of Palestine

VIII. BID AWARD AND PRICING

The bids shall remain on file, open for inspection, for at least forty-eight (48) hours before the

contract may be awarded. After your response to this RFP is submitted, the City will negotiate

a final price, which the City Council will approve on January 13, 2025. Before City Council

approval, if any market changes occur, the responding vendor must notify the Purchasing

Department immediately. Once this Council approval occurs, pricing will be subject to the

Market Conditions terms listed previously for price increases and decreases. After the bid is

awarded and the vendor awarded a contract wishes to approve adjusted pricing to the

agreement due to changes in the market, they must do so through certified mail or via e-mail

to the Public Works Department at pwadmin@palestine-tx.org. Documentation verifying the

reason for the price increase must be sent as part of the request. Upon review of adjusted

proposals, the City of Palestine may elect to dissolve the existing contract upon the expiration

date or accept the price adjustment(s).

Public Works Department shall be responsible for preparing a tabulation sheet for all bids

received that will be made available to the public upon request. The tabulation sheets will be

forwarded to the City Council to make the final decision on an award.

Point of Contact

In the event clarification or additional information is needed, contact:

City of Palestine

Public Works Department

1620 West Palestine Avenue

Palestine, Texas 75801

Telephone: 903-731-8423

E-Mail: : pwadmin@palestine-tx.org

Notice

Any notice provided by this RFP or required by law is to be given by the City of Palestine.

Any interpretations, corrections, or changes to this Request of Qualifications will be made by

addenda. The sole issuing authority of addenda shall be the City of Palestine City Secretary.

The addenda will be mailed to all who have received a copy of this request for proposal.

Material's for water line on San Jacinto St.

Qty

1,100

500'

1500'

Parts

6'' C900 Water pipe

AVK F/h, 4' bury, painted silver with Storz fitting

6'' MJ x MJ Resilient Wedge gate valves

6'' Pipe restraint kits comparable to Mega lug

6''x1'' tapping saddle all Stainless Steel with Stainless Steel Corp.

1'' service tubing

1'' SS stiffeners

1'' CTS x 3/4 '' meter nut, angle cutoff with external wing nut

1'' CC corps x CTS

Square meter boxes with solid blue lids

6'' MJ Cap

6'' Sleeve by 12''

blue tracer wire 500' rolls

Gal Pipe lube

valve boxes with water lid

6'' 45 bends

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP 2024-027 ? Waterline Replacement on San Jacinto St (Parts Only) (PDF)

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See also