Replace HVAC & Mechanical Room Doors, Cottages A-E

P M
ROJECT ANUAL
Replace HVAC & Mechanical
Room Doors, Cottages A-E
Hawthorn Children's Psychiatric
Hospital
St. Louis, Missouri
Designed By: Hurst-Rosche, Inc.
3675 West Outer Road, Suite 205
Arnold, Missouri, 63010
Date Issued: March 17, 2026
Project No.: M2506-01
S M
TATE of ISSOURI
_________________________________________
O A
FFICE of DMINISTRATION
Facilities Management, Design and Construction
______________________________________________
SECTION 00100 - INVITATION FOR BID 1
3/05

SECTION 000107 - PROFESSIONAL SEALS AND CERTIFICATIONS
PROJECT NUMBER: M2506-01
THE FOLLOWING DESIGN PROFESSIONALS HAVE SIGNED AND SEALED THE ORIGINAL PLANS AND
SPECIFICATIONS FOR THIS PROJECT, WHICH ARE ON FILE WITH THE DIVISION OF FACILITIES
MANAGEMENT, DESIGN AND CONSTRUCTION:
B. Gregory Emmons, AIA
Architect
Missouri AIA-005758 License
Expires: 12-31-2026
gemmons@hurst-rosche.com
Hurst-Rosche, Inc.
Professional Architectural #: 000660 3675
W. Outer Road, Suite 205
Arnold, Missouri 63010
636.333.3351 t
www.hurst-rosche.com
Matthew B. Spencer, PE, LEED AP
Professional Mechanical Engineer Missouri
PE-2010000867
License Expires: 12-31-2026
mspencer@solutions-aec.com
Solutions AEC, LLC
Professional Engineering #: 2004029627
12970 Maurer Industrial Drive, Suite 200
St. Louis, Missouri 63127
(314) 966.6299
www.solutions-aec.com
Kregg M. Kraus, PE, LEED AP
Professional Electrical Engineer
Missouri E-27478
License Expires: 12-31-2026
kkraus@solutions-aec.com
Solutions AEC, LLC
Professional Engineering #: 2004029627
12970 Maurer Industrial Drive, Suite 200
St. Louis, Missouri 63127
(314) 966.6299
www.solutions-aec.com
SECTION 000107 - PROFESSIONAL SEALS AND CERTIFICATIONS 1
03/2026

TABLE OF CONTENTS
SECTION TITLE NUMBER OF PAGES
DIVISION 00 - PROCUREMENT AND CONTRACTING INFORMATION
000000 INTRODUCTORY INFORMATION
000101 Project Manual Cover 1
000107 Professional Seals and Certifications 1
000110 Table of Contents 2
000115 List of Drawings 1
001116 INVITATION FOR BID (IFB) 1
002113 INSTRUCTIONS TO BIDDERS 7
NOTICE TO BIDDERS
The following procurement forms can be found on our website at:
https://oa.mo.gov/facilities/bid-opportunities/bid-listing-electronic-plans
and shall be submitted with your bid to FMDCBids@oa.mo.gov
004000 PROCUREMENT FORMS & SUPPLEMENTS
004113 Bid Form *
004336 Proposed Subcontractors Form *
004337 MBE/WBE/SDVE Compliance Evaluation Form *
004338 MBE/WBE/SDVE Eligibility Determination *
Form for Joint Ventures
004339 MBE/WBE/SDVE Good Faith Effort (GFE) *
Determination Forms
004340 SDVE Business Form *
004541 Affidavit of Work Authorization *
004545 Anti-Discrimination Against Israel Act Certification form *
005000 CONTRACTING FORMS AND SUPPLEMENTS
005213 Construction Contract 3
006000 PROJECT FORMS
006113 Performance and Payment Bond 2
006325 Product Substitution Request 2
006519.16 Final Receipt of Payment and Release Form 1
006519.18 MBE/WBE/SDVE Progress Report 2
006519.21 Affidavit of Compliance with Prevailing Wage Law 1
007000 CONDITIONS OF THE CONTRACT
007213 General Conditions 20
007300 Supplementary Conditions 1
007346 Wage Rate 4
DIVISION 1 - GENERAL REQUIREMENTS
011000 Summary of Work 5
012100 Allowances 2
012600 Contract Modification Procedures 3
013100 Coordination 5
013115 Project Management Communications 4
013200 Schedules - Bar Chart 5
013300 Submittals 9
013513.19 Site Security and Health Requirements 8
014000 Quality Requirements 4
015000 Construction Facilities and Temporary Controls 7
016000 Product Requirements 4
017000 Execution and Closeout Requirements 7
017400 Cleaning 4
017900 Demonstration and Training 6
SECTION 000110 - TABLE OF CONTENTS 1
03/2026

TECHNICAL SPECIFICATIONS INDEX:
DIVISION 02 - EXISTING CONDITIONS
024119 Selective Structure Demolition 3
DIVISION 07 - THERMAL AND MOISTURE PROTECTION
072100 Thermal Insulation 2
079200 Joint Sealants 6
DIVISION 08 - OPENINGS
081113 Hollow Metal Doors and Frames 5
087100 Door Hardware 7
DIVISION 09 - FINISHES
092900 Gypsum Board 6
099600 High-Performance Coatings 8
DIVISION 22 - PLUMBING
220523 General-Duty Valves for Plumbing Piping 4
220529 Hangers and Supports for Plumbing Piping and Equipment 4
220548 Vibration and Seismic Controls for Plumbing Piping and Equipment 6
220553 Identification for Plumbing Piping and Equipment 3
220719 Plumbing Piping Insulation 5
221116 Domestic Water Piping 7
221119 Domestic Water Piping Specialties 4
223400 Fuel-Fired, Domestic Water Heaters 5
DIVISION 23 - MECHANICAL
230500 Common Work Results for HVAC 7
230513 Common Motor Requirements for HVAC Equipment 2
230529 Hangers and Supports for HVAC Piping and Equipment 4
230548 Vibration and Seismic Controls for HVAC 6
230553 Identification for HVAC Piping and Equipment 2
230593 Testing, Adjusting, and Balancing for HVAC 12
230713 Ductwork Insulation 4
231123 Facility Natural - Gas Piping 10
232300 Refrigerant Piping 6
233113 Metal Ducts 8
233300 Air Duct Accessories 4
235400 Furnaces 7
236313 Air - Cooled Refrigerant Condensers 4
DIVISION 26 - ELCTRICAL
260519 Low Voltage Electrical Power Conductors and Cables 4
260526 Grounding and Bonding for Electrical Systems 2
260529 Hangers and Supports for Electrical Systems 3
260533 Raceway and Boxes for Electrical Systems 10
260553 Identification for Electrical Systems 7
262816 Enclosed Switches and Circuit Breakers 5
SECTION 000110 - TABLE OF CONTENTS 2
03/2026

SECTION 001116 - INVITATION FOR BID
1.0 OWNER:
A. The State of Missouri
Office of Administration,
Division of Facilities Management, Design and Construction
Jefferson City, Missouri
2.0 PROJECT TITLE AND NUMBER:
A. Replace HVAC & Mechanical Room Doors, Cottages A-E
Hawthorn Children's Psychiatric Hospital
St Louis, Missouri
Project No.: M2506-01
3.0 BIDS WILL BE RECEIVED:
A. Until: 1:30 PM, May 21, 2026
B. Only electronic bids sent to FMDCBids@oa.mo.gov shall be accepted: (See Instructions to Bidders for further detail)
4.0 DESCRIPTION:
A. Scope: The project includes replacing existing HVAC split systems (two furnaces & one condensing unit) with new furnaces &
condensing units; modifying ductwork to accommodate new furnaces and replacing exterior hollow metal door & frame to
Mechanical Room at each cottage. Existing tank type water heaters will also be replaced with tankless, instantaneous service
water heaters, in four of the five cottages. This is to facilitate HVAC replacement. Drywall ceiling adjacent to each Mechanical
Room will be removed & replaced, as needed for ductwork modifications.
B. MBE/WBE/SDVE Goals: MBE 10%, WBE 10%, and SDVE 3%. NOTE: Only MBE/WBE firms certified by the State of Missouri
Office of Equal Opportunity as of the date of bid opening, or SDVE(s) meeting the requirements of Section 34.074, RSMo and 1
CSR 30-5.010, can be used to satisfy the MBE/WBE/SDVE participation goals for this project.
5.0 PRE-BID MEETING:
A. Place/Time: 10:00 AM, May 12, 2026, at Hawthorn Children's Psychiatric Hospital, 1901 Pennsylvania Avenue, St. Louis, Missouri 63133
B. Access to State of Missouri property requires presentation of a photo ID by all persons.
6.0 HOW TO GET PLANS & SPECIFICATIONS:
A. View Only Electronic bid sets are available at no cost or paper bid sets for a deposit of $30.00 from American Document Solutions (ADS).
MAKE CHECKS PAYABLE TO: American Document Solutions. Mail to: American Document Solutions, 1400 Forum Blvd., Suite 7A,
Columbia, Missouri 65203. Phone 573-446-7768, Fax 573-355-5433, https://www.adsplanroom.net. NOTE: Prime contractors will be
allowed a maximum of two bid sets at the deposit rate shown above. Other requesters will be allowed only one bid set at this rate.
Additional bid sets or parts thereof may be obtained by any bidder at the cost of printing and shipping by request to American Document
Solutions at the address shown above. Bidder must secure at least one bid set to become a planholder.
B. Refunds: Return plans and specifications in unmarked condition within 15 working days of bid opening to American Document
Solutions, 1400 Forum Blvd., Suite 7A, Columbia, Missouri 65203. Phone 573-446-7768, Fax 573-355-5433. Deposits for plans not
returned within 15 working days shall be forfeited.
C. Information for upcoming bids, including downloadable plans, specifications, Invitation for Bid, bid tabulation, award, addenda, and
access to the ADS planholders list, is available on the Division of Facilities Management, Design and Construction's web site:
https://oa.mo.gov/facilities/bid-opportunities/bid-listing-electronic-plans.
7.0 POINT OF CONTACT:
A. Designer: Hurst-Rosche, Inc., Greg Emmons, (636) 333-3351, email: gemmons@hurst-rosche.com
B. Project Manager: Lorena Villalobos, (573) 645-6526, email: Lorena.Villalobos@oa.mo.gov
8.0 GENERAL INFORMATION:
A. The State reserves the right to reject any and all bids and to waive all informalities in bids. No bid may be withdrawn for a period of 20
working days subsequent to the specified bid opening time. The contractor shall pay not less than the prevailing hourly rate of wages for
work of a similar character in the locality in which the work is performed, as determined by the Missouri Department of Labor and
Industrial Relations and as set out in the detailed plans and specifications.
B. Bid results will be available at https://oa.mo.gov/facilities/bid-opportunities/bid-listing-electronic-plans after it is verified that at least one
bid is awardable and affordable.
SECTION 001116 - INVITATION FOR BID 1
03/2026

SECTION 002113 - INSTRUCTIONS TO BIDDERS
1.0 - SPECIAL NOTICE TO BIDDERS
A. If awarded a contract, the Bidder's employees, and the employees of all subcontractors, who perform
the work on the project must adhere to requirements in Section 013513 - Site Security and Health
Requirements as applicable per Agency.
B. The Bidder's prices shall include all city, state, and federal sales, excise, and similar taxes that may
lawfully be assessed in connection with the performance of work, and the purchased of materials to be
incorporated in the work. THIS PROJECT IS NOT TAX EXEMPT.
2.0 - BID DOCUMENTS
A. The number of sets obtainable by one (1) party may be limited in accordance with available supply.
B. For the convenience of contractors, subcontractors and suppliers, bidding documents are available on
the Owner's website at https://oa.mo.gov/facilities/bid-opportunities/bid-listing-electronic-plans.
3.0 - BIDDERS' OBLIGATIONS
A. Bidders must carefully examine the entire site of the work and shall make all reasonable and necessary
investigations to inform themselves thoroughly as to the facilities available as well as to all the
difficulties involved in the completion of all work in accordance with the specifications and the plans.
Bidders are required to examine all maps, plans and data mentioned in the specifications. No plea of
ignorance concerning observable existing conditions or difficulties that may be encountered in the
execution of the work under this contract will be accepted as an excuse for any failure or omission on
the part of the successful Bidder (contractor) to fulfill every detail of the requirements of the contract,
nor accepted as a basis for any claims for extra compensation or time extension.
B. Under no circumstances will Bidders give their plans and specifications to other Bidders. It is highly
encouraged, but not required, that all Bidders be on the official planholders list to receive project updates
including but not limited to any addenda that are issued during the bidding process.
4.0 - INTERPRETATIONS
A. No Bidder shall be entitled to rely on oral or written representations from any person as to the meaning
of the plans and specifications or the acceptability of alternate products, materials, form or type of
construction.
B. Bidders shall make all requests for interpretations in writing and submit all requests to the Project
Designer and Project Manager identified in Section 007300 - Supplementary Conditions with all
necessary supporting documentation no less than five (5) working days before opening of bids.
Responses to requests for interpretation will be issued via a written addendum and will be sent as
promptly as is practicable to all official planholders and posted on the Owner's website. All such
addenda shall become part of the bid and contract documents.
C. Bidders shall make all requests for an "Acceptable Substitution" on the Section 006325 Substitution
Request Form. The request shall be emailed to the Project Designer and Project Manager identified in
Section 007300 - Supplementary Conditions no less than five (5) working days before opening of bids.
Responses to requests for substitutions will be issued via a written addendum and will be sent as
promptly as is practicable to all official planholders and posted on the Owner's website. All such
addenda shall become part of the bid and contract documents.
D. An "Acceptable Substitution" requested after the award of bid will only be approved if proven to the
satisfaction of the Owner and the Designer that the product is acceptable in design, strength, durability,
usefulness, and convenience for the purpose intended. Approval of the substitution after award is at the
sole discretion of the Owner and all requests of this nature must be submitted in accordance with Article
3.1 of the General Conditions.
SECTION 002113 - INSTRUCTIONS TO BIDDERS Page 1 of 7
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5.0 - BIDS AND BIDDING PROCEDURE
A. Bidders shall submit all submission forms and accompanying documents listed in Section 004113 - Bid
Form, Article 5.0, Attachments to Bid by the stated time on the bid documents or the bid will be rejected
for being non-responsive.
B. Depending on the specific project requirements, the following is a GENERIC list of all possible bid
forms that may be due with bid submittals. Bidders must verify each specific project's requirements in
Section 004113 to ensure they have provided all the required documentation with their submission.
Bid Submittal - due before stated date and time of bid opening (see IFB):
004113 Bid Form (all pages are always required)
004322 Unit Prices Form
004336 Proposed Subcontractors Form
004337 MBE/WBE/SDVE Compliance Evaluation Form
004338 MBE/WBE/SDVE Eligibility Determination for Joint Ventures
004339 MBE/WBE/SDVE GFE Determination
004340 SDVE Business Form
004541 Affidavit of Work Authorization
004545 Anti-Discrimination Against Israel Act Certification form
C. The Bidder shall submit its bid on the forms provided by the Owner in the same file format (PDF) with
each space fully and properly completed, typewritten or legibly printed, including all amounts required
for alternate bids, unit prices, cost accounting data, etc. The Owner will reject bids that are not on the
Owner's forms or that do not contain all requested information. All forms can be found on the Owner's
website at https://oa.mo.gov/facilities/bid-opportunities/bid-listing-electronic-plans and shall be
submitted with your bid to FMDCBids@oa.mo.gov.
D. All bids shall be submitted without additional terms and conditions, modifications, or reservations. The
completed forms should not include interlineations, alterations, or erasures. Bids not in compliance with
the requirements of this paragraph will be rejected as non-responsive.
E. All bids shall be accompanied by a bid bond executed by the bidder and a duly authorized surety
company, certified check, cashier's check or bank draft made payable to the Division of Facilities
Management, Design and Construction, State of Missouri, in the amount indicated in the bid documents
in Section 004113. Failure of the Bidder to submit the duly authorized bid bond or the full amount
required shall be sufficient cause to reject his bid. The Bidder agrees that the proceeds of the check,
draft, or bond shall become the property of the State of Missouri, if for any reason the Bidder withdraws
his bid after bid closing or if the Bidder, within ten (10) working days after notification of award, refuses
or is unable to 1) execute the tendered contract, 2) provide an acceptable performance and payment
bond, or 3) provide evidence of required insurance coverage.
F. The bid bond check or draft submitted by the successful Bidder will be returned after the receipt of an
acceptable performance and payment bond and execution of the formal contract. Checks or drafts of
all other Bidders will be returned within a reasonable time after it is determined that the bid represented
by same will receive no further consideration by the State of Missouri.
6.0 - SIGNING OF BIDS
A. A bid should contain the full and correct legal name of the Bidder. If the Bidder is an entity registered
with the Missouri Secretary of State, the Bidder's name on the bid form should appear as shown in the
Secretary of State's records. If the Bidder is an entity organized in a state other than Missouri, the
Bidder must provide a Certificate of Authority to do business in the State of Missouri.
B. If the successful Bidder is doing business in the State of Missouri under a fictitious name, the Bidder
shall furnish to Owner, attached to the Bid Form, a properly certified copy of the certificate of
Registration of Fictitious Name from the State of Missouri, and such certificate shall remain on file
with the Owner.
C. A bid from an individual shall be signed as noted on the Bid Form.
D. A bid from a partnership or joint venture shall require only one signature of a partner, an officer of the
joint venture authorized to bind the venture, or an attorney-in-fact. If the bid is signed by an officer of
SECTION 002113 - INSTRUCTIONS TO BIDDERS Page 2 of 7
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a joint venture or an attorney-in-fact, a document evidencing the individual's authority to execute
contracts should be included with the bid form.
E. A bid from a limited liability company (LLC) shall be signed by a manager or a managing member of
the LLC.
F. A bid from a corporation shall have the correct corporate name thereon and the signature of an
authorized officer of the corporation. Title of office held by the person signing for the corporation shall
appear, along with typed name of said individual and the corporate license number shall be provided.
In addition, for corporate proposals, the President or Vice-President listed per the current filing with
the Missouri Secretary of State should sign as the Bidder. If the signatory is other than the corporate
president or vice president, the bidder must provide satisfactory evidence that the signatory has the legal
authority to bind the corporation.
7.0 - RECEIVING BID SUBMITTALS
A. It is the Bidder's sole responsibility to ensure receipt of the bid submittals by Owner on or before the
date and time specified in the Invitation for Bid or as modified via written addenda. Bids received after
the date and time specified will not be considered by the Owner.
B. All bids shall be received via email at FMDCBids@oa.mo.gov and bids received by the Owner through
any other means, including hard copies, will not be considered, and will be discarded by the Owner
unopened.
8.0 - MODIFICATION AND WITHDRAWAL OF BIDS
A. Bidder may withdraw a bid at any time prior to the scheduled closing time for receipt of bids, but no
bidder may withdraw his bid for a period of twenty (20) working days after the scheduled closing time
for receipt of bids.
B. Bidder may modify a bid until the scheduled closing time by sending a revised bid to
FMDCBids@oa.mo.gov with a note in the subject line and body of the email that it is a revised bid.
All revised bids must be submitted to FMDCBids@oa.mo.gov, revised bids sent any other way will not
be considered.
9.0 - AWARD OF CONTRACT
A. The Owner reserves the right to reject any and/or all bids and further to waive all informalities in
bidding when deemed in the best interest of the State of Missouri.
B. The Owner reserves the right to let other contracts in connection with the work including, but not
limited to, contracts for the furnishing and installation of furniture, equipment, machinery, appliances
and other apparatuses.
C. The Owner will award a contract to the lowest, responsive, and responsible Bidder in accordance with
Section 8.250, RSMo. No contract will be awarded to any Bidder who has had a contract with the
Owner terminated within the preceding twelve months for material breach of contract or who has been
suspended or debarred by the Owner.
D. Award of alternates, if any, will be made in numerical order unless all bids received are such that the
order of acceptance of alternates does not affect the determination of the lowest, responsive, responsible
bidder.
E. No award shall be considered binding upon the Owner until the written contract has been properly
executed and the following documentation has been provided: 1) performance and payment bond
consistent with Article 6.1 of the General Conditions; 2) proof of the required insurance coverage; 3)
an executed Section 004541 - Affidavit of Work Authorization form; and 4) documentation evidence
enrollment and participation in a federal work authorization program.
F. Failure to execute and return the contract and associated documents within the prescribed period shall
be treated, at the option of the Owner, as a breach of Bidder's obligation and the Owner shall be under
no further obligation to Bidder.
G. Transient employers subject to Sections 285.230 and 285.234, RSMo, (out-of-state employers who
temporarily transact any business in the State of Missouri) may be required to file a bond with the
SECTION 002113 - INSTRUCTIONS TO BIDDERS Page 3 of 7
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Missouri Department of Revenue. No contract will be awarded by the Owner unless the successful
Bidder certifies that he has complied with all applicable provisions of Section 285.230-234.
H. Sections 285.525 and 285.530, RSMo, require business entities to enroll and participate in a federal
work authorization program in order to be eligible to receive award of any state contract in excess of
$5,000. Bidders should submit with their bid an Affidavit of Work Authorization (Section 004541)
along with appropriate documentation evidencing such enrollment and participation. Bidders must also
submit an E-Verify Memorandum before the Owner may award a contract to the Bidder. Information
regarding a E-Verify is located at https://www.e-verify.gov/employers/enrolling-in-e-verify. The
contractor shall be responsible for ensuring that all subcontractors and suppliers associated with this
contract enroll in E-Verify.
I. The successful Bidder must be registered in MissouriBUYS powered by MOVERS at
https://missouribuys.mo.gov/supplier-registration# as an approved vendor prior to being issued a
contract.
10.0 - CONTRACT SECURITY
A. The successful Bidder shall furnish a performance/payment bond as set forth in General Conditions
Article 6.1 prior to the State executing the contract and issuing a notice to proceed.
11.0 - LIST OF SUBCONTRACTORS
A. If required by "Section 004113 - Bid Form," each Bidder must submit as part of their bid a list of
subcontractors to be used in performing the work (Section 004336). The list must specify the name of the
single designated subcontractor, manufacturer, or suppliers for each category of work listed in "Section
004336 - Proposed Subcontractors Form." If work within a category will be performed by more than one
subcontractor, the bidder must provide the name of each subcontractor and specify the exact portion of
the work to be done by each. If the Bidder intends to perform any of the designated subcontract work
with the use of his own employees, the Bidder shall make that fact clear, by listing his own firm for the
subject category. If any category of work is left vacant or if more than one subcontractor is listed
for any category without designating the portion of work to be performed by each, the bid shall be
rejected.
12.0 - WORKING DAYS
A. Contract duration time is stated in working days and will use the following definition in determining the
actual calendar date for contract completion:
1. Working days are defined as all calendar days except Saturdays, Sundays and the following State of
Missouri observed holidays: New Year's Day, Martin Luther King, Jr. Day, Lincoln Day,
Washington's Birthday, Truman Day, Memorial Day, Juneteenth, Independence Day, Labor Day,
Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day.
13.0 - AMERICAN AND MISSOURI - MADE PRODUCTS AND FIRMS
A. By signing the bid form and submitting a bid on this project, the Bidder certifies that it will use
American and Missouri products as set forth in Article 1.7 of the General Conditions. Bidders are
advised to review those requirements carefully prior to bidding.
B. A preference shall be given to Missouri firms, corporations or individuals, or firms, corporations or
individuals that maintain Missouri offices or places of business, when the quality of performance
promised is equal or better and the price quoted is the same or less.
C. Pursuant to Section 34.076, RSMo, a contractor or Bidder domiciled outside the boundaries of the State
of Missouri shall be required, in order to be successful, to submit a bid the same percent less than the
lowest bid submitted by a responsible contractor or Bidder domiciled in Missouri as would be required
for such a Missouri domiciled contractor or Bidder to succeed over the bidding contractor or Bidder
domiciled outside Missouri on a like contract or bid being let in the Bidder's domiciliary state and,
further, the contractor or Bidder domiciled outside the boundaries of Missouri shall be required to
submit an audited financial statement as would be required of a Missouri domiciled contractor or Bidder
on a like contract or bid being let in the domiciliary state of that contractor or Bidder.
SECTION 002113 - INSTRUCTIONS TO BIDDERS Page 4 of 7
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14.0 - ANTI-DISCRIMINATION AGAINST ISRAEL ACT CERTIFICATION:
A. If the Bidder meets the section 34.600, RSMo., definition of a "company" and the Bidder has ten or
more employees, the Bidder must certify in writing that the Bidder is not currently engaged in a boycott
of goods or services from the State of Israel and shall not engage in a boycott of goods or services from
the State of Israel, if awarded a contract, for the duration of the contract. The Bidder is required to
complete and submit the applicable portion of Section 004545 - Anti-Discrimination Against Israel Act
Certification with its Bid Form. The applicable portion of the exhibit must be submitted prior to
execution of a contract by the Owner and issuance of Notice to Proceed.
15.0 - MBE/WBE/SDVE INSTRUCTIONS
A. Definitions:
1. "MBE" means a Minority Business Enterprise.
2. "MINORITY" has the same meaning as set forth in 1 C.S.R. 10-17.010.
3. "MINORITY BUSINESS ENTERPRISE" has the same meaning as set forth in section 37.020,
RSMo.
4. "WBE" means a Women's Business Enterprise.
5. "WOMEN'S BUSINESS ENTERPRISE" has the same meaning as set forth in section 37.020,
RSMo.
6. "SDVE" means a Service-Disabled Veterans Enterprise.
7. "SERVICE-DISABLED VETERAN" has the same meaning as set forth in section 34.074, RSMo.
8. "SERVICE-DISABLED VETERAN ENTERPRISE" has the same meaning as "Service-Disabled
Veteran Business" set forth in section 34.074, RSMo.
B. MBE/WBE/SDVE General Requirements:
1. For all bids greater than $100,000, the Bidder shall obtain MBE, WBE and SDVE participation in an
amount equal to or greater than the percentage goals set forth in the Invitation for Bid and the Bid
Form, unless the Bidder is granted a Good Faith Effort waiver by the Director of the Division, as set
forth below. If the Bidder does not meet the MBE, WBE and SDVE goals, or make a good faith effort
to do so, the Bidder shall be nonresponsive, and its bid shall be rejected.
2. The Bidder should submit with its bid all the information requested in the MBE/WBE/SDVE
Compliance Evaluation Form for every MBE, WBE, or SDVE subcontractor or material supplier the
Bidder intends to use for the contract work. The Bidder is required to submit all MBE/WBE/SDVE
documentation before the stated time and date set forth in the Invitation for Bid. If the Bidder fails to
provide such information by the specified date and time, the Owner shall reject the bid.
3. The Director reserves the right to request additional information from a Bidder to clarify the Bidder's
proposed MBE, WBE, and/or SDVE participation. The Bidder shall submit the clarifying information
requested by the Owner within two (2) working days of receiving the request for clarification.
4. Pursuant to section 34.074, RSMo, a Prime Bidder that qualifies as an SDVE shall receive a three-
percentage point bonus preference in the contract award evaluation process. The bonus preference will
be calculated and applied by reducing the bid amount of the eligible SDVE by three percent of the
apparent low responsive Bidder's bid. Based on this calculation, if the eligible SDVE's evaluation is
less than the apparent low responsive Bidder's bid, the eligible SDVE's bid will become the apparent
low responsive bid. This reduction is for evaluation purposes only and will have no impact on the
actual amount(s) of the bid or the amount(s) of any contract awarded. In order to be eligible for the
SDVE preference, the Bidder must complete and submit with its bid the Missouri Service-Disabled
Veteran Business Form, and any information required by the form.
C. Computation of MBE/WBE/SDVE Goal Participation:
1. A Bidder who is a MBE, WBE, or SDVE may count 100% of the contract towards the MBE, WBE
or SDVE goal, less any amounts awarded to another MBE, WBE or SDVE. (NOTE: a MBE firm
that bids as general contractor must obtain WBE and SDVE participation; a WBE firm that bids as
SECTION 002113 - INSTRUCTIONS TO BIDDERS Page 5 of 7
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